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Appendix B: Current EnvironmentRFP# CON2014-18Financial Management System and System Integrator Professional Services
document.xlsx Table of Contents 2 of 85 RFP# CON2014-18
Enterprise Resource Planning Solution (ERP) Current EnvironmentTable of Contents
Worksheet Title / Hyperlink DescriptionInbound Interfaces Listing of all of the interfaces inbound to FAMIS. These interfaces are created
from systems outside of FAMIS, or by processes internal to FAMIS.
Outbound Interfaces Listing of all of the interfaces outbound from FAMIS. These interfaces are sent to systems outside of FAMIS.
Departmental Systems Listing of all systems that are directly or indirectly tied to FAMIS based on a survey completed by City departments during 2014.
Data Warehouse (EIS) Listing of the current hardware and software enviroment for the Data Warehouse (EIS).
document.xlsx Inbound Interfaces 3 of 85 RFP# CON2014-18
FAMIS Inbound Interface Master ListFile # Input Frequency Doc Prefix Labor Data?
1 Controller Weekly CFO0040D CKSF N N
2 Controller Daily CFO0040P AHSF N N
3 Not Used N N4 Controller As Needed As Needed FAMJ1310 RVSF N N
5 Controller As Needed As Needed FAMJ1310 RPSF N N
6 Controller Monthly FAMJ1735 INTD N N
7 Controller Bi-weekly FAMJ2700 LDXX N Y
8 Controller As Needed As Needed BISF N N
9 Controller Year-end None FAMJ9820 RCSF N N
10 Controller CFO9850A GCSF N N
11 Public Works Monthly Monthly Y N
12 Daily Daily CFO0057 CCSL N N
13 Daily Daily N N
14 Daily Daily N N
15 Monthly Monthly IJHS N N
16 Not Used N17 Controller's Monthly OVTR Y N N
18 Monthly Monthly WITI N N
Source Department
Interface Description
Schedule Producing Job Name1
One Time Vendor
Special FAMIS Interfaces2
CheckWriter - Batch Checks
Wednesday evening
ACH Batch CheckWriter
Monday-Friday
Automated Transaction ReversalAutomated Transaction RepostInterest Distribution/ (Cash Receipts)
1st week of Month
LDS Payroll Earnings, Fringes and Deductions
Should be run on Payday, Tuesday
Interim and Final Budget Interfaces with full allotments
wf_b_BUD_IF_out_ToFAMIS_1 & 2
Reclass Year End DocumentsGeneral Ledger Closeout
Daily @ Year End until Close
Daily @ Year End until Close
Automated Workorder Billing
WBBB WBOO
Bank of America
B of A Cleared Checks and Deposits
Human Services Agency
Daily Warrants and Jes. - Social Services Warrants
OISS JESS
Human Services Agency
Daily Warrants and Jes. - Social Services Warrants
OISS JESS
Health Service System
HSS (Health Services System) LOA Medical/Dental & Misc Adjustment (effective April 2009)
Tax Collector Refunds - 4 interface files:1) STP (Secured Prior Year)2) STC (Secured Current Year)3) UPP (Unsecured Prior Year)4) UTC (Unsecured Current Year)
Before the 16th of the Month
Department of Technology
DTIS has 3 workorder billings: 1) Telephone2) Electricity
document.xlsx Inbound Interfaces 4 of 85 RFP# CON2014-18
File # Input Frequency Doc Prefix Labor Data?Source Department
Interface Description
Schedule Producing Job Name1
One Time Vendor
Special FAMIS Interfaces2
19 Retirement Monthly N N
20 PPSD Bi-Weekly OIPY N N
21 Not Used N22 Trial Courts IPTC N N
23 Airport Daily Daily N N
24 Weekly Tuesday IPHL N N
25 HIHG N N
26 N N
27 N N
28 Public Works Bi-Weekly As Needed JE_ _ N N
Retirement interface file contains Payments to retirees, survivors of retirees, and payout to employees who no longer participate in the pension plan
1) 20th payable 1st of the following month 2) 10th of each month
OIRS JERS
PPSD Net Check & Advice Interface
Interface is submitted every other Friday.
Payments for Indictment Grand Jury (Payments for Regular Jury Duty discontinued).
Semi-Monthly
Middle and End of the Month
Property Management & Billing System (PMBS) Interfaces (effective Nov 2008): 1) Receivables
RIAC RUAC IJAC
Laguna Honda Hospital
Pathways Materials Management System (PMM) Accounts Payable Interface (new interface effective 10/29/08)
San Francisco General Hospital
Contains financial summary of charges and adjustments for services performed during the month. Paymwents received are manually entered into FAMIS Accounting through document type "CR"
Monthly
7th to 10th of month
Public Utilities Commission
Inventory items issued and returned for Waste Water, Water and Hetch Hetchy.
Monthly
Monthly As
IIUH IIUW
Public Utilities Commission
1) Overhead Cost Allocation
Monthly Monthly
Monthly
IIUH IIUW CAUC
LDS Homebase corrections
document.xlsx Inbound Interfaces 5 of 85 RFP# CON2014-18
File # Input Frequency Doc Prefix Labor Data?Source Department
Interface Description
Schedule Producing Job Name1
One Time Vendor
Special FAMIS Interfaces2
29 Controller Daily CFO0009A YECO N N
30 Not Used Quarterly Quarterly XP_ _ N N
31 Controller Quarterly As Needed CFO0108A SCSF N N
32 Weekly Tuesday IPHG N N
33 Bi-weekly As Needed IPHM N N
34 Controller As Needed FAC1660A FASF N N
35 Airport Daily Daily N N
36 Controller Daily CFO0009E YECO N N
37 MTA Monthly N N
38 Airport Daily Daily N N
Fund Equity Recalculation - Year-end Adjustments
Daily @ Year End until Close
Ricoh Copier Billing - Process discontinued December 2011
Cancellations of Stale Dated Checks
San Francisco General Hospital
Pathways Materials Management System (PMM) Accounts Payable Interface (new interface effective 10/29/08) - formerly the Matkon purchases system
Public Health - Community Mental Health
CCURA3 Provider Payments
FAACS to FAMIS Interface: Proprietary Fund Fixed Asset Adjustments, Capitalization, and Depreciation. GFAAG Adjustments.
Daily/ Monthly/ Weekly
Property Management & Billing System (PMBS) Interfaces (effective Nov 2008): 1) Receivables
RIAC RUAC IJAC
Year-End Adjustments to allocate appropriations of continuing funds to char 069
Daily @ Year End until Close
1) Overhead Cost Allocation - Div04 & A872) Inventory - MMS
Nonthly As Needed
CAPT IIPT
Property Management & Billing System (PMBS) Interfaces (effective Nov 2008): 1) Receivables
RIAC RUAC IJAC
document.xlsx Inbound Interfaces 6 of 85 RFP# CON2014-18
File # Input Frequency Doc Prefix Labor Data?Source Department
Interface Description
Schedule Producing Job Name1
One Time Vendor
Special FAMIS Interfaces2
39 MTA Daily CDPK N N
40 Not Used As Needed inactive RRAD Y N
41 Not Used Monthly Monthly IPOC N
42 annual annual OVSS Y N N
43 Weekly Friday OVPK Y N N
44 Weekly Friday OVPK Y N N
45 Weekly Friday OVPK Y N N
46 Weekly Friday OVPK Y N N
47 As Needed OVRG Y N N
48 As Needed OVRG Y N N
49 Airport Bi-weekly As Needed CAAC N N
50 Trial Courts As Needed As Needed IPSP N N
51 Monthly IIHL N N
Garage Cash/Credit Card Daily Deposit
Monday-Friday
County Clerk Same Sex Marriage Refund - inactive
OCA Direct Payment Interface - Office Depot Billings - inactive since 2009
Human Services Agency
Working Families Credit interface (1) Checks
Department of Parking and Traffic
Parking Citation Division Refunds: 1) Hearing Refunds
Department of Parking and Traffic
Parking Citation Division Refunds: 1) Hearing Refunds
Department of Parking and Traffic
Parking Citation Division Refunds: 1) Hearing Refunds
Department of Parking and Traffic
Parking Citation Division Refunds: 1) Hearing Refunds
Department of Elections
Poll Workers Payment interface
During Election
Department of Elections
Polling Places Payment interface
During Election
Airport Project Allocation interfaceTrial Courts Direct Payment Interface - Payments to Court Appointed Attorneys, Investigators and Expert Witnesses for Indigent Defense
Laguna Honda Hospital
Pathways Materials Management System (PMM) General Ledger Interface - Inventory Issues
First week of the month
document.xlsx Inbound Interfaces 7 of 85 RFP# CON2014-18
File # Input Frequency Doc Prefix Labor Data?Source Department
Interface Description
Schedule Producing Job Name1
One Time Vendor
Special FAMIS Interfaces2
52 Monthly IIHG N N
53 EXUW N N
54 Controller Monthly FAMJ1736 INTD N N
55 Daily N N
56 PPSD - AP files EMPY N Y
57 Daily Daily N N
58 Daily N N
59 Daily N N
60 PPSD - AP files JEPY N Y
Not Assigned PPSD annual annual JECO Y N N
Not Assigned Controller JECO Y N
San Francisco General Hospital
Pathways Materials Management System (PMM) General Ledger Interface - Inventory Issues
First week of the month
Public Utilities Commission
Bond Revenue and Expenditure Reclass
Monthly
Monthly As NeededInterest Distribution/
(Earnings)1st week of Month
Treasurer's Office
Journal entry posting generated by Treasury's Work Station to record certain bank daily transactions. Currently it includes wire transfer and investment payments and receipts (bank GL 1050), and zero balance transfers to and from the City's concentration accounts (bank GL 1149/ GL 1609 and other bank GLs)
Monday-Friday
BTIT WLIT JEIT CRIT
Emerge AP fileHuman Services Agency
Social Services Warrants - Same as #13
OISS JESS
MTA Overhead cost
Daily As needed
CAPT IIPT
MTA Overhead cost
Daily As needed
CAPT IIPT
Emerge AP file
PPSD 1099 Interfaces: 1) Deceased Employees Beneficiaries The COIT program creates an interface file to systematically post the calculated 1.9% fee to COIT using the Actual Expenditure Recovery approach.
Monthly except month 12 which is run in late August (after the FINAL CLOSE
Monthly approx. 15th
COITINTF, COITINT2
document.xlsx Inbound Interfaces 8 of 85 RFP# CON2014-18
File # Input Frequency Doc Prefix Labor Data?Source Department
Interface Description
Schedule Producing Job Name1
One Time Vendor
Special FAMIS Interfaces2
Not Assigned Controller JECO Y N
Not Assigned Controller Annual WKXX Y N
Not Assigned Controller Annual JECO Y N
Not Assigned Controller As Needed As Needed JECO Y N
Not Assigned Controller Annual YECO Y N
Not Assigned Controller JECO Y N
Not Assigned Controller Annual YECO Y N
The Carbon Tax program creates an interface file to systematically post the calculated 13% fee to Carbon Tax using the Actual Expenditure Recovery approach to project funded expenditures.
Quarterly except last quarter runs right before close at end of August
Quarterly 3rd month of quarter
CTAXINTF, JCLCTAX
This program creates an interface file to set up work order encumbrances based on original budgetsestablished in character 081.
After Final Budget posted in August
CTLRFINT.CFO.CCHU.WKENCFIL, AUTOENC1, (JCLENCB1)
COWCAP overhead interface
CTLRFINT.CFO.CCHU.COWALLOC.INTRFILE, COWALLOC, (COWALLOC)
This job is used to close out inactive projects based on the 1090 screen. This is run when requested by the BAD group and various depts (PUC, DPW, PRT, etc.)
CTLRFINT.CFO.CCHU.PWCLOPJD.INTRFILE, PWCLOPJK, PWCLOPJM, PWCLOPJC, (PWCLOPJT)
Fund Equity Recalculation - adjust SOBJ 99999B based on the fund equity balance as of FM 00 of the new year
Annual after CAFR is complete
CTLRFINT.CFO.LEO.V5.FDBB001.INTRFILE,FDBB001K, (JC99999B)
Grant Closeout Program
Semi-Annual
December and June
GRNTCLSD, GRTCLSBF
Carry forward of Performing Department's Appropriation
September after month 12 Close
WORK100A, WORK100J
document.xlsx Inbound Interfaces 9 of 85 RFP# CON2014-18
File # Input Frequency Doc Prefix Labor Data?Source Department
Interface Description
Schedule Producing Job Name1
One Time Vendor
Special FAMIS Interfaces2
Daily Daily
Weekly Wednesday
Not Assigned - This is an interface to update the Vendor file
HRC Human Rights Commissioni
File contains Vendor's Equal Benefit status (HBN Complies, HBN PND/Pending) to update the Vendor file in FAMIS
Not Assigned - This is an interface to update the Vendor file
HRC Human Rights Commissioni
File contains LBE status (HCL YES, HCL NO) and HRC Certification Renewal Date to update the Vendor Class/Status information in FAMIS.
Not Assigned - This is an interface to update the Vendor file
Treasurer & Tax Collector - Business Tax
The interface file contains a list of the companies and their business tax information which are maintained by the Business Tax System. These are companies which do business in the City (eg The Fairmont Hotel) or with the City (eg City Vendor which has a contract to perform services) and pay business tax to the City and County of SF, include vendors who do business with the City and have paid business tax to the City and County of SF.
1 Name of the job which creates the interface file by the Controller Department2 On Request interfaces created from FAMIS by the Controller to support legislation and financial mandates
document.xlsx Outbound Interfaces 10 of 85 RFP# CON2014-18
ADM FAMIS Accounting FTP to CON server Monthly COITINTF
ADM FAMIS Accounting ERRHFRDF To provide status of Monthly COITERRF
ADM FAMIS Accounting FamisByPPD.xls Email Scheduled Biweekly
ADM LDS EmpDetail.xls Email Scheduled Biweekly
ADM LDS PaywithFringe.xls Email Scheduled Biweekly
ADM LDS Email Scheduled Biweekly
ADP FAMIS Accounting FamisForecastByPPD.xls Email Scheduled Biweekly
AIR MF FAMIS LDS CTLRFINP.CFO.PR.AIR.RPT60 DEPT PICKS UP FAMRS060 REPORT Scheduled BI-WEEKLY CFO0360D COBOL
AIR MF FAMIS Accounting CTLRFINP.CFO.DOWNLOAD DEPT PICKS UP Scheduled CFO0004B
AIR MF FAMIS LDS CTLRFINP.CFO.PR.AIRF.FAMLPD DEPT PICKS UP Labor Cost data Scheduled BI-WEEKLY CFO2700A COBOL
AIR MF FAMIS LDS CTLRFINP.CFO.PR.CFO0128A FTP Labor Cost data Scheduled BI-WEEKLY
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
Interface file for COIT fee
The COIT program creates an interface file to systematically post the calculated 1.9% fee to COIT using the Actual Expenditure Recovery approach.
FTP to CON server then Emailed to Dept.
Listing of Error from the COIT fee Interface
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
N:\BUDGET\AccessDB\Files\Depts\ADM_BVA_1010.11262010.pdf
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
Contains LDS data for active Airport projects. It is downloaded to an internal database to support the SFO Project Allocation System. The data is also used to create various labor reports for audit purposes.
Airport database which supports Project Allocation System
Tuesday of payweek
Airport Revenut, Receivable and Receipts data
This extract contains the Airport Property Management and Billing information which is recorded in FAMIS. The data is downloaded to an internal database for audit trail reporting
PMBS Airport Property Management & Billing System
TWICE A MONTH
2nd and 4th Friday of month
SYSTEMWIDE EXTRACT
Airport labor data associated with the Airpot Commission Index Code. It is used for audit purposes
Airport Payroll System
Tuesday of payweek
Airport labor data associated with the Airpot Police Index Code. It is used for audit purposes
Airport labor database
Tuesday of payweek
CFO0128A/CFOFTP28
EASYTRIEVE
document.xlsx Outbound Interfaces 11 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
AIR MF FAMIS Accounting DEPT PICKS UP Scheduled CFO0004A
AIR MF FAMIS Accounting DEPT PICKS UP Scheduled CFO0004A
AIR MF FAMIS Accounting DEPT PICKS UP Scheduled CFO0004A
AIR MF FAMIS Accounting DEPT PICKS UP Scheduled CFO0004A
AIR MF FAMIS Accounting DEPT PICKS UP Scheduled CFO0004A
AIR MF FAMIS Accounting DEPT PICKS UP Scheduled CFO0004A
AIR MF FAMIS Accounting CTLRFINP.CFO.AIR.TDF10 DEPT PICKS UP Scheduled WEEKLY CFO0541A
AIR MF FAMIS Accounting CTLRFINT.CFO.CCHU.TDF4XX On request Annual Sept TDF4XX
AIR EIS FAMIS Accounting famistosfo-yyyymmdd.csv FTP Scheduled 6 days / week
B OF A MF FAMIS Accounting CTLRFINP.CFO.PR.POSSOC FTP Scheduled M-F CFOFTPSC COBOL
B OF A MF PPSD/eMerge CTLRFINP.CFO.PR.PAYPOS.AM FTP Scheduled M-F CFOBPAYR COBOL
B OF A MF FAMIS Accounting CTLRFINP.CFO.PR.POSPAY FTP POSITIVE PAY FILE Scheduled DAILY CFOFTPBA COBOL
B OF A MF FAMIS Accounting CTLRFINP.CFO.PR.PAYMODE FTP Scheduled DAILY COBOL
BAD/ENV FAMIS Accounting CTAXINTF FTP to CON server Quarterly JCLCTAX
CTLRFINP.CFO.DOWNLOAD.ACFAMTBL
FAMIS Document Transaction Tables & Files
8 FAMIS extract files are downloaded for reporting and audit trail purposes
Airport internal reporting database
MONTHLY-15TH
15th of the month
SYSTEMWIDE EXTRACT
CTLRFINP.CFO.DOWNLOAD.ACFAMGLF
FAMIS Document Transaction Tables & Files
8 FAMIS extract files are downloaded for reporting and audit trail purposes
Airport internal reporting database
MONTHLY-15TH
15th of the month
SYSTEMWIDE EXTRACT
CTLRFINP.CFO.DOWNLOAD.ACFAMGL1
FAMIS Document Transaction Tables & Files
8 FAMIS extract files are downloaded for reporting and audit trail purposes
Airport internal reporting database
MONTHLY-15TH
15th of the month
SYSTEMWIDE EXTRACT
CTLRFINP.CFO.DOWNLOAD.ACFAMOPF
FAMIS Document Transaction Tables & Files
8 FAMIS extract files are downloaded for reporting and audit trail purposes
Airport internal reporting database
MONTHLY-15TH
15th of the month
SYSTEMWIDE EXTRACT
CTLRFINP.CFO.DOWNLOAD.ACFAMPJT
FAMIS Document Transaction Tables & Files
8 FAMIS extract files are downloaded for reporting and audit trail purposes
Airport internal reporting database
MONTHLY-15TH
15th of the month
SYSTEMWIDE EXTRACT
CTLRFINP.CFO.DOWNLOAD.ACFAMPJF
FAMIS Document Transaction Tables & Files
8 FAMIS extract files are downloaded for reporting and audit trail purposes
Airport internal reporting database
MONTHLY-15TH
15th of the month
SYSTEMWIDE EXTRACT
FAMIS Document Transaction Tables & Files - TDF EXTRACT FOR THE AIR PT.
8 FAMIS extract files are downloaded for reporting and audit trail purposes
Airport internal reporting database
Every Sunday
Sort and COBOL
final files email to AIR
FAMIS Document Transactions and Tables data - Extract of 5A transactions as source data to an Access database
This data is used by the external auditors at year-end for reporting and inquiry purposes (refer to interview notes)
Airport internal reporting database
Feeds Airport Capital Project SystemRun script for 60.95.27.002 AIR CIPACE TDF download - sel Pdate.imr
Airport Capital Project System database
Mon-Sat 4:00 AM
Informatica: wf_an_FAM_IF_out_AirCapital
SOCIAL SERVICE POS PAYAM MANUAL CHECKS
B of A cleared checks/deposits FAMIS interface;Create FMINP12 for FAMIS update;
Encrypted Paymode file
CFO0040P/CFO0040D
Interface file for Carbon Tax charges
The Carbon Tax program creates an interface file to systematically post the calculated 13% fee to Carbon Tax using the Actual Expenditure Recovery approach to project funded expenditures.
document.xlsx Outbound Interfaces 12 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CFC MF FAMIS LDS MAILED Labor Data Scheduled BI-WEEKLY CFO0360C
CON MF FAMIS Purchasing CTLRFINP.CFO.PR.DAHSUMM FTP DAH EXTRACT Scheduled QUARTERLY CFO0318A COBOL
CON MF FAMIS Purchasing FTP DAH Report Scheduled QUARTERLY CFO0318A COBOL
CON MF FAMIS Purchasing CTLRFINP.CFO.PR.DAHEXTR2 FTP DAH EXTRACT Scheduled QUARTERLY CFO0318A COBOL
CON MF FAMIS LOG FILE REPORT Audit of FAMIS table updates Scheduled M-F CFO0020A COBOL
CON MF FAMIS CTLRFINP.CFO.PR.FTPFMINT FTP Scheduled M-F CFO0021F
CON MF FAMIS CTLRFINP.CFO.PR.REPT021 FTP REPORT 21 Scheduled M-F CFO0020A COBOL
CON MF FAMIS Accounting Scheduled MONTHLY CFOATBLS COBOL
CON MF FAMIS Accounting Scheduled MONTHLY CFOATBLS COBOL
CON MF FAMIS Accounting Scheduled MONTHLY CFOATBLS COBOL
CON MF FAMIS Accounting Scheduled MONTHLY CFOATBLS COBOL
CON MF FAMIS Purchasing Scheduled MONTHLY PCHATBLS COBOL
CON MF FAMIS Purchasing Scheduled MONTHLY PCHATBLS COBOL
CON MF FAMIS Purchasing Scheduled MONTHLY PCHATBLS COBOL
CON MF FAMIS Purchasing Scheduled MONTHLY PCHATBLS COBOL
CON MF FAMIS Purchasing Scheduled MONTHLY PCHATBLS COBOL
CON MF FAMIS Purchasing Scheduled MONTHLY PCHATBLS COBOL
CON MF FAMIS Purchasing Scheduled MONTHLY PCHATBLS COBOL
CON MF FAACS CTLRFINP.FAC.PR.FACBS510 FTP
LABOR DISTRIBUTION BY ORGANIZATION AND INDEX (NON-LDS)
LDS Report 60 Look-alike for non-LDS departments
EASYTRIEVE
Document Approval History Summary unformatted extract file
CTLRFINP.CFO.PR.DAHDEPT.RPT318
Document Approval History formatted report: 'DEPARTMENT FAMIS AND ADPICS DOCUMENT APPROVAL TIMELINE'Document Approval History unformated extract file
CTLRFINP.COF.PR.FAMR5700.REPT(0)
FTP;Dispatch
99 INTERFACES BACKUP
Unformatted combined FAMIS daily Interfaces
IBM UTILITY
Formatted report: DAILY LIST OF POSTED TRANSACTIONS BY OPERATOR-ID
CTLRFINP.CFO.PR.CFOATBLS.IDPXML
FTP to CON network FAMIDP EXTRACTINITIATING DEPT APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
CTLRFINP.CFO.PR.CFOATBLS.DAPXML
FTP to CON network FAMDAP EXTRACTDOCUMENT APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments.
1st Monday of the Month
CTLRFINP.CFO.PR.CFOATBLS.DEPXML
FTP to CON network FAMDEP EXTRACTAFFECTED DEPARTMENT APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
CTLRFINP.CFO.PR.CFOATBLS.SOPXML
FTP to CON network FAMSOP EXTRACTSUBOBJECT TYPE APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
CTLRFINP.PCH.PR.PCHATBLS.IDPXML
FTP to CON network PCHIDP EXTRACTINITIATING DEPT APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
CTLRFINP.PCH.PR.PCHATBLS.CAPXML
FTP to CON network PCHCAP EXTRACTCOMMODITY APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
CTLRFINP.PCH.PR.PCHATBLS.ADTXML
FTP to CON network PCHADT EXTRACTAFFECTED ORGANIZATION APPROVAL
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
CTLRFINP.PCH.PR.PCHATBLS.IAPXML
FTP to CON network PCHIAP EXTRACTINDEX CODE APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
CTLRFINP.PCH.PR.PCHATBLS.SATXML
FTP to CON network PCHSAT EXTRACTSUBOBJECT APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
CTLRFINP.PCH.PR.PCHATBLS.DAPXML
FTP to CON network PCHDAP EXTRACTDOCUMENT APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
CTLRFINP.PCH.PR.PCHATBLS.DEPXML
FTP to CON network PCHDEP EXTRACTDEPARTMENT APPROVAL PATH
Approval Path Table Extract/ for troubleshooting,planning,and reports to departments
1st Monday of the Month
ALL DEPTS FAACS EXTRACT
Extracts all the entries on the FAACS master file for every department
ON REQUEST
ON REQUEST
ON REQUEST
FACB510N/CFOFTP51
COBOLIBM Utility
document.xlsx Outbound Interfaces 13 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON MF LDS FTP LDS REPORT Timesheet error count Scheduled BI-WEEKLY CFO0121A
CON MF LDS CTLRFINP.CFO.PR.CFO0124A FTP LDS REPORT Scheduled BI-WEEKLY CFO0124A
CON MF LDS CTLRFINP.CFO.PR.RDFLDS FTP LDS EXTRACT Scheduled BI-WEEKLY CFO0124A
CON MF LDS CTLRFINP.CFO.PR.CFO0125A FTP LDS EXTRACT Scheduled BI-WEEKLY CFO0125A
CON MF LDS CTLRFINP.CFO.PR.CFO0125B FTP LDS EXTRACT report to display index#330035 Scheduled BI-WEEKLY
CON MF LDS CTLRFINP.CFO.PR.CFO0128B FTP LDS EXTRACT Scheduled BI-WEEKLY
CON MF LDS CTLRFINP.CFO.PR.CFO0129A FTP LDS EXTRACT Scheduled BI-WEEKLY
CON MF LDS CTLRFINP.CFO.PR.CFO0129B FTP LDS EXTRACT LDS report by employees for LHH Scheduled BI-WEEKLY
CON MF LDS CTLRFINP.CFO.PR.FAMR2700(+0) FTP LDS EXTRACT Scheduled BI-WEEKLY CFO2700A COBOL
CON MF LDS CTLRFINP.CFO.PR.FAMB287C(+0) FTP LDS EXTRACT LDS payroll control report Scheduled BI-WEEKLY CFO2700A COBOL
CON MF FAMIS Purchasing ctlrfinp.pch.pr.pchco5.format1 On Request COBOL
CON MF LDS CTLRFINP.CFO.PR.CFO0122A FTP LDS EXTRACT Scheduled BI-WEEKLY CFOFTP2A
CON MF LDS CTLRFINP.CFO.PR.CFO0122B FTP LDS EXTRACT Scheduled BI-WEEKLY CFOFTP2B
CON MF LDS CTLRFINP.CFO.PR.CFO0122C FTP LDS EXTRACT Scheduled BI-WEEKLY CFOFTP2C
CON MF FAMIS Accounting CTLRFINP.CFO.PR.ENCUMB FTP Scheduled WEEKLY Sunday
CON MF FAMIS Accounting ctlrfinp.cfo.pr.gl248ext FTP GL248 EXTRACT Scheduled M-F & SUN M-F & SUN
CON HSS server FAMIS Accounting FTP 1099 EXTRACT HSS Scheduled ANNUALLY CFOFTPH9
CON CTLRFINP.CFO.PR.IRS**** FTP Scheduled ANNUALLY RUN MANUALLY COBOL
CTLRFINP.CFO.PR.FAMLTT.COUNT
Tuesday of payweek
EASYTRIEVE
LISTING OF FAMIS LDS DOCUMENTS IN ERROR
Tuesday of payweek
EASYTRIEVE
Comma delimited file of CFO0124A report
Tuesday of payweek
EASYTRIEVE
Select data from LABORDET where DOE code = 'J31' 'M31' 'N31' 'O31' 'P31' 'T31' 'U31'
Tuesday of payweek
EASYTRIEVE
Tuesday of payweek
CFO0125B/CFOFTP25
EASYTRIEVE
Earnings and fringes report by department.
Tuesday of payweek
CFO0128B/CFOFTP28
EASYTRIEVE
LDS report by index codes/employees for LHH.
Tuesday of payweek
CFO0129A/CFOFTP29
EASYTRIEVE
Tuesday of payweek
CFO0129B/CFOFTP29
EASYTRIEVE
LDS transactions total count/amount report
Tuesday of payweek
Tuesday of payweek
FTP TO CON network
Change order RECORD TYPE 5 (cancellations)
Download of PO ADPICS Cancellations as of a certain date to validate the mass PO fye close-out process.
On Request
Two or three times in September of each year when the PO close-outs are done.
CFOFMCO5\FTPCHG
list DOEs that are in GEAC, but not in LDS
Tuesday of payweek
EASYTRIEVE
list DOEs that are in GEAC, but not in LDS
Tuesday of payweek
EASYTRIEVE
list DOEs that are in GEAC, but not in LDS
Tuesday of payweek
EASYTRIEVE
ENCUMBRANCE EXTRACT
CFO0116A/CFOFTPC4
EASYTRIEVE
CFOBG248/CFOFTP48
EASYTRIEVE
sf1099dp.txt hrs-ux01 , cd /psoft1/interfaces/CONTROLLER/
ANNUALLY
1099 EXTRACT CONTROLLERS
ANNUALLY
document.xlsx Outbound Interfaces 14 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON MF FTP Scheduled MONTHLY CFOFTPC6
CON MF FTP Scheduled MONTHLY CFOFTPC6
CON MF FAMIS Purchasing FTP TO CON LAN PCHPTB EXTRACT on request ONE TIME RUN MANUALLY
CON MF FAMIS FAACS CTLRFINP.FAC.PR.DUPEHLD FTP Scheduled WEEKLY Sunday CFOFTPF3 COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.DUPEHLR FTP Scheduled WEEKLY Sunday CFOFTPF3 COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.DUPEHLD2 FTP Scheduled WEEKLY Sunday CFOFTPF3 COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.DUPEHLR2 FTP Scheduled WEEKLY Sunday CFOFTP3 COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.FACR1220 FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPF4 COBOLCON MF FAMIS FAACS CTLRFINP.FAC.PR.FACR1221 FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPF1 COBOLCON MF FAMIS FAACS CTLRFINP.FAC.PR.FACB1223 FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPF2 COBOLCON MF FAMIS Purchasing FTP PCHZO1 EXTRACT ONE TIME COBOL
CON MF FAMIS CTLRFINP.CFO.PR.REPT096 FTP 96 EXTRACT Scheduled WEEKLY Sunday CFOFTPC2
CON MF FAMIS CTLRFINP.CFO.PR.CFO0096X FTP 96 EXTRACT Scheduled M-F M-F CFOFTPCX
CON MF FAMIS FAACS CTLRFINP.CFO.PR.RPT1220G FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPF6
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTG FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPC5
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTH FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPC5
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTI FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPC5
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTJ FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPC5
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTK FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPC5
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTL FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPC5
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTM FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPC5
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTN FTP FAACS EXTRACT Scheduled WEEKLY Sunday CFOFTPC5
CON MF FAMIS LDS CTLRFINP.CFO.PR.RPT145LA FTP LDS EXTRACT Scheduled BI-WEEKLY COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.RPT145OA FTP LDS EXTRACT Scheduled BI-WEEKLY COBOL
CON MF ctlrfinp.cfo.pr.famr1860.pcntl FTP Scheduled M-F M-F COBOL
CON MF FAMIS Accounting FTP 451 REPORT Scheduled QUARTERLY Quarterly CFOFTPC3
FAMIS Accounting Vendor File
CTLRFINP.CFO.PR.V1FEXTR.MATCH
VENDOR MATCH EXTRACT
NO LONGER USED THESE WERE FILES CREATED IN OLD PAYROLL SYSTEM ARE NOT CREATED IN PEOPLESOFT
FAMIS Accounting Vendor File
CTLRFINP.CFO.PR.V1FEXTR.MATCH.DUPS
VENDOR DUP EXTRACT
NO LONGER USED THESE WERE FILES CREATED IN OLD PAYROLL SYSTEM ARE NOT CREATED IN PEOPLESOFT
CTLRFINP.PCH.PR.PCHPTB.FORMAT
Extract of Purchasing Miscellaneous Tables/ ease of reference/troubleshooting
On Request
DUPE FAACS EXTRACTDUPE FAACS EXTRACTDUPE FAACS EXTRACTDUPE FAACS EXTRACT
CTLRFINP.PCH.PR.PCHZO1.FORMAT
ON REQUEST
CFOFMZO1/CFOFMZO1
EASYTRIEVEEASYTRIEVEEASYTRIEVEEASYTRIEVEEASYTRIEVEEASYTRIEVEEASYTRIEVEEASYTRIEVEEASYTRIEVEEASYTRIEVEEASYTRIEVE
Tuesday of payweek
CFO0020D/CFOFTPC8
Tuesday of payweek
CFO0020D/CFOFTPC8
PROCESS CONTROL RPT
CFO0020P/CFOFTPC9
CTLRFINP.CFO.PR.GL451BAD.OUTPUT
EASYTRIEVE
document.xlsx Outbound Interfaces 15 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON MF FAMIS LDS CTLRFINP.CFO.PR.RPT995A FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.RPT995B FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.RPT995C FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.RPT995D FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.RPT995E FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.EXT995A FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.EXT995B FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.EXT995C FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.EXT995D FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS LDS CTLRFINP.CFO.PR.EXT995E FTP Scheduled BI-WEEKLY CFOFTPC7 COBOL
CON MF FAMIS Purchasing Scheduled DAILY COBOL
CON MF FAMIS Purchasing FTP BPO RECORDS Scheduled DAILY COBOL
CON MF CTLRFINP.CFO.PR.NOPRORPT Scheduled MONTHLY PCH0219A COBOL
CON MF CTLRFINP.CFO.PR.PROFRPT Scheduled MONTHLY COBOL
CON MF FTP Scheduled MONTHLY
CON MF Scheduled MONTHLY PCH200AJ COBOL
LISTING OF LDS DOCUMENTS IN ERROR
Tuesday of payweek
LDS LABOR DETAIL FILE DATA
Tuesday of payweek
NO LDSUNDISTRIBUTED
Tuesday of payweek
POSTED TO INDEX CODE "UNAUNDISTRIB"
Tuesday of payweek
LDS DEPARTMENTS ERROR DETAIL DATA BY ORGANIZATION
Tuesday of payweek
EXTRACT OF LDS DOCUMENTS IN ERROR
Tuesday of payweek
LDS LABOR DETAIL EXTRACT
Tuesday of payweek
NO LDSUNDISTRIBUTED EXTRACT
Tuesday of payweek
POSTED TO INDEX CODE "UNAUNDISTRIB" EXTRACT
Tuesday of payweek
LDS DEPARTMENTS ERROR DETAIL DATA BY ORGANIZATION EXTRACT
Tuesday of payweek
CTLRFINP.PCH.PR.PCHPOC.BLBPOID
FTP TO CON LAN BLANK OR BAD BPO FIELD IN PO RELEASE RECORDS
If a new PO is improperly coded for blanket release, this catches and reports the PO releases that are bad.
Nightly Batch
PCH0300A/PCHFTP10
CTLRFINP.PCH.PR.PCHPOC.BPBPOID
PCH0300A/PCHFTP10
FAMIS Accounting Vendor File
FTP TO CON LAN NOPROFIT VENDOR PAYMENTS
A monthly snapshot of non-profit vendors/ troubleshooting and to provide to users upon request.
First of the month.
FAMIS Accounting Vendor File
FTP TO CON LAN FOR PROFIT VENDOR REPORT
A monthly snapshot of non-profit vendors/ troubleshooting and to provide to users upon request.
First of the month.
PCH0219A/PCHFTP03
FAMIS Accounting Vendor File
CTLRFINP.CFO.PR.FAMVHT.VENDADD
VENDOR ADD REPORT
A monthly snapshot of added vendors/ troubleshooting
First of the month.
PCH0031D/PCHFTP03
EASYTRIEVE
FAMIS Accounting Vendor File
CTLRFINP.PCH.PR.EXTRACT.VENDCHNG
FTP TO CON LAN VENDOR CHANGE REPORT
A monthly snapshot of changed vendors/ troubleshooting
First of the month.
document.xlsx Outbound Interfaces 16 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON MF LDS CTLRFINP.CFO.PR.RPT145LA Scheduled BI-WEEKLY COBOL
CON MF LDS CTLRFINP.CFO.PR.RPT145OA Scheduled BI-WEEKLY COBOL
CON MF LDS CTLRFINP.CFO.PR.CFO0128B Scheduled BI-WEEKLY
CON MF LDS CTLRFINP.CFO.PR.CFO0127C YTD LDS FILE Scheduled BI-WEEKLY
CON MF LDS CTLRFINP.CFO.PR.CFO0124A Scheduled BI-WEEKLY
CON MF LDS CTLRFINP.CFO.PR.RDFLDS Scheduled BI-WEEKLY
CON MF LDS Scheduled BI-WEEKLY
CON MF FAMIS Accounting FTP Scheduled Quarterly Quarterly
CON MF FAMIS Accounting CTLRFINP.CFO.PR.DAHSUMM FTP Scheduled Quarterly Quarterly COBOL
CON MF FAMIS Accounting FTP Scheduled Quarterly Quarterly COBOL
CON MF FAMIS Accounting CTLRFINP.CFO.PR.DAHEXTR2 FTP Scheduled Quarterly Quarterly COBOL
CON MF FAMIS Accounting CTLRFINP.CFO.PR.CFO0096 FTP COBOL
CON MF FAMIS Accounting FTP MATCH FILES Scheduled MONTHLY CFOFTPC6
CON MF FAMIS Accounting FTP Scheduled MONTHLY CFOFTPC6
CON MF FAMIS Accounting CTLRFINP.CFO.PR.FMINP31 n/a Scheduled CFO0108A COBOL
CON MF FAMIS Accounting Scheduled WEEKLY CFOU091V
CON MF FAMIS Accounting CTLRFINP.CFO.PR.GL248EXT FTP GL248 EXTRACT Scheduled WEEKLY
CON MF FAMIS Accounting FTP IDP EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS Accounting FTP DAP EXTRACT Scheduled WEEKLY Sunday COBOL
FTP SPECIAL LDS DOCUMENT ERROR REPORT
CFO0020D/CFOFTPC8
FTP PRIOR YEAR LDS DOCUMENT ERROR RPT
CFO0020D/CFOFTPC8
FTP SUMMARY TOTALS OF EARNINGS AND FRINGES BY ORG
CFO0128B/CFOFTP28
EASYTRIEVE
This file is not downloaded or copied to a report. Created in schedule CFO0127
CFO0127C/CFOFTP27
EASYTRIEVE
FTP DOCUMENT ERROR SUMMARY REPORT
CFO0124A/CFOFTP24
EASYTRIEVE
FTP LDS DOCUMENTS IN ERROR (CSV file)
CFO0124A/CFOFTP24
EASYTRIEVE
CTLRFINP.CFO.PR.FAMLTT.COUNT
FTP TIMESHEET ERROR REPORT
CFO0121A/CFOFTP21
EASYTRIEVE
CTLRFINP.CFO.PR.GL451BAD.OUTPUT
OUTSTANDING GL 451
CFO1030A/CFOFTPC3
EASYTRIEVE
TIMELINE APPROVAL EXTRACT
CFO0318A/CFOFTPDH
CTLRFINP.CFO.PR.DAHDEPT.RPT318
TIMELINE APPROVAL EXTRACT
CFO0318A/CFOFTPDH
TIMELINE APPROVAL EXTRACT
CFO0318A/CFOFTPDH
REPLACES 96 FAMIS REPORT
ON REQUEST
ON REQUEST
ON REQUEST
CFO0096A/CFOFTPC2
CTLRFINP.CFO.PR.V1FEXTR.MATCHCTLRFINP.CFO.PR.V1FEXTR.MATCH.DUPS
MATCH FILES DUPESCANCELATION OF STALE DATED Checks
ON REQUEST
ON REQUEST
CTLRFINP.CFO.PR.FAMV1F.CFOU091V.WORK
UPDATE THE DELETE-IND IN THE FAMVHT
CFOFTP48/CFOBG248
EASYTRIEVE
CTLRFINP.CFO.PR.CFOATBLS.IDPXML
CFOATBLS/CFOFTPAT
CTLRFINP.CFO.PR.CFOATBLS.DAPXML
CFOATBLS/CFOFTPAT
document.xlsx Outbound Interfaces 17 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON MF FAMIS Accounting FTP DEP EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS Accounting FTP SOP EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS Purchasing FTP IDP EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS Purchasing FTP CAP EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS Purchasing FTP ADT EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS Purchasing FTP IAP EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS Purchasing FTP SAT EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS Purchasing FTP DAP EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS Purchasing FTP DEP EXTRACT Scheduled WEEKLY Sunday COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.FACR1221 FTP Scheduled COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.FACB1223 FTP Scheduled COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.DUPEHLD FTP Scheduled COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.DUPEHLR FTP Scheduled COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.DUPEHLD2 FTP Scheduled COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.DUPEHLR2 FTP Scheduled COBOL
CON MF FAMIS FAACS CTLRFINP.FAC.PR.FACR1220 FTP Scheduled COBOL
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTG FTP Scheduled
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTH FTP Scheduled
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTI FTP Scheduled
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTJ FTP Scheduled
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTK FTP Scheduled
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTL FTP Scheduled
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTM FTP Scheduled
CTLRFINP.CFO.PR.CFOATBLS.DEPXML
CFOATBLS/CFOFTPAT
CTLRFINP.CFO.PR.CFOATBLS.SOPXML
CFOATBLS/CFOFTPAT
CTLRFINP.PCH.PR.PCHATBLS.IDPXML
PCHATBLS/CFOFTPAT
CTLRFINP.PCH.PR.PCHATBLS.CAPXML
PCHATBLS/CFOFTPAT
CTLRFINP.PCH.PR.PCHATBLS.ADTXML
PCHATBLS/CFOFTPAT
CTLRFINP.PCH.PR.PCHATBLS.IAPXML
PCHATBLS/CFOFTPAT
CTLRFINP.PCH.PR.PCHATBLS.SATXML
PCHATBLS/CFOFTPAT
CTLRFINP.PCH.PR.PCHATBLS.DAPXML
PCHATBLS/CFOFTPAT
CTLRFINP.PCH.PR.PCHATBLS.DEPXML
PCHATBLS/CFOFTPAT
WEEKLY/MONTHLY
FAC1220A/CFOFTPF1
WEEKLY/MONTHLY
FAC1220A/CFOFTPF2
DUPLICATE REPORT
WEEKLY/MONTHLY
FAC1220A/CFOFTPF3
DUPLICATE REPORT
WEEKLY/MONTHLY
FAC1220A/CFOFTPF3
DUPLICATE REPORT
WEEKLY/MONTHLY
FAC1220A/CFOFTPF3
DUPLICATE REPORT
WEEKLY/MONTHLY
FAC1220A/CFOFTPF3
PROJECT SUMMARY EQPT RPT
WEEKLY/MONTHLY
FAC1220A/CFOFTPF4
WEEKLY/MONTHLY
FAC1220E/CFOFTPF5
EASYTRIEVE
WEEKLY/MONTHLY
FAC1220E/CFOFTPF5
EASYTRIEVE
WEEKLY/MONTHLY
FAC1220E/CFOFTPF5
EASYTRIEVE
WEEKLY/MONTHLY
FAC1220E/CFOFTPF5
EASYTRIEVE
WEEKLY/MONTHLY
FAC1220E/CFOFTPF5
EASYTRIEVE
WEEKLY/MONTHLY
FAC1220E/CFOFTPF5
EASYTRIEVE
WEEKLY/MONTHLY
FAC1220E/CFOFTPF5
EASYTRIEVE
document.xlsx Outbound Interfaces 18 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON MF FAMIS FAACS CTLRFINP.CFO.PR.REPORTN FTP Scheduled
CON MF FAMIS Accounting CTLRFINP.CFO.PR.ENCUMB FTP Scheduled WEEKLY
CON MF CTLRFINP.CFO.PR.CPD.V1FEXTR DEPT PICKS UP Scheduled MONTHLY CFO0113A COBOL
CON MF FAMIS Purchasing CTLRFINP.PCH.PR.PCH906I1 Scheduled M-F PCH0906A
CON MF CTLRFINP.PCH.PR.PCH200A.RPT Scheduled M-F PCH0200A COBOL
CON MF CTLRFINP.PCH.PR.VENDCHNG Scheduled M-F PCH0200A COBOL
CON MF Purchasing PCH9201 REPORT Scheduled M-F PCH0920A COBOL
CON HRC system Scheduled M-F PCH0974B
CON HRC system Scheduled WED PCH0973A COBOL
CON none Scheduled TUES PCH0011W
WEEKLY/MONTHLY
FAC1220E/CFOFTPF5
EASYTRIEVE
ENCUMBRENCE REPORT
CFO0116A/CFOFTPC4
EASYTRIEVE
SORTS THE FAMV1F FILE AND SUMS VENDOR NUMBERS AND ALL THEIR YEARLY BALANCES AND SUFFIX RECORDS INTO ONE ALL YEARS TOTAL
Last day of month
PICKED UP BY CON
Commodity code Table
For as-needed requests for list of all commodity codes.
M-F Nightly batch
EASYTRIEVE
Vendor File resides in Accounting System
VIEWED BY CON OR DEPARTMENT
CHANGE VENDOR REPORT
CON/TTX CAN VIEW AS NEEDED TO TROUBLE SHOOT
M-F Nightly batch
Vendor File resides in Accounting System
PICKED UP BY CON
CHANGE VENDOR EXTRACT
TROUBLE SHOOTING REFERENCE
M-F Nightly batch
none; RMT39 no longer used
ACTIVE DOCUMENTS BY ORIGINATING DEPARTMENTS
It is possible that we should discontinue this. No one uses it any more.
M-F Nightly batch after PCH920
CTLRFINP.PCH.HRC.DATAC94***FROM HRC
PICKED UP BY NIGHTLY BATCH
UPDATES STATUSES ON FAMVCS
HRC SENDS FAMIS THEIR VENDOR STATUSES FOR EQUAL BENEFITS TO NIGHTLY BATCH TO UPDATE INTO CLASS STATUSES
M-F Nightly batch - part of ADPICS weekday schedule - after PCH005 - before PCH0030A
EASYTRIEVE
CTLRFINP.PCH.HRC.DATA1***FROM HRC
PICKED UP BY NIGHTLY BATCH
UPDATES FAMVHT AND FAMVCS
HRC SENDS FAMIS THEIR VENDOR STATUSES FOR LOCAL BUSINESS STATUS TO NIGHTLY BATCH TO UPDATE INTO CLASS STATUSES
Wed Nightly batch - after PCH001 - before PCH0750A
Vendor File (Accounting System)
NEW YES/YES VEN PCH006R4D WEEKLY REPORT
vendor statuses report
It is possible that we should discontinue this. No one uses it any more.
Tues Nightly batch - after PCH0022W
EASYTRIEVE
document.xlsx Outbound Interfaces 19 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON NEW BUS TAX RPT none Scheduled TUES PCH0011W
CON FAMIS Purchasing CTLRFINP.PCH.PR.ITBEXTR Dept picks up. Scheduled M-F PCH0146A COBOL
CON CTLRFINP.CFO.PR.EIS.FAMODF FTP EIS ODF EXTRACT Scheduled M-F & SUN CFOT069ECON CTLRFINP.CFO.PR.EIS.STATSODF FTP Scheduled M-F & SUN CFOT069E
CON FAMIS Accounting CTLRFINP.PCH.PR.PCHVBUS4 On request TUES PCH0022W
CON MONTHLY PCH0011M
CON FAMIS Accounting email On request Annual JCLENCB1
CON FAMIS Accounting Reports saved to dataset email On request Annual JCLWKENC
CON FAMIS Accounting USPS On request Friday CFO1358Z
CON FAMIS Accounting CTLRFINT.CFO.CCHU.DOC161 email On request Monthly ENCUMB
CON FAMIS Accounting n/a pickup On request As Needed DAHCONJM
CON FAMIS Accounting n/a pickup On request As Needed DAHCONJM
Vendor File (Accounting System)
list of newly added business tax information
It is possible that we should discontinue this. No one uses it any more.
Tues Nightly batch - after PCH0022W
EASYTRIEVE
DAILY PURCHASING ITB WEB EXTRACT
File is uploaded into the Purchasing BID Database for their web site
M-F Nightly Batch - ADPICS Weekly Schedule - after PCH002 at 7 p.m.
EIS ODF STATS EXTRACTBUSINESS TAX REPORTS
VENDOR NAME, VENDOR NUMBER AND BUSINESS TAX STATUS REPORT
BUSINESS TAX REPORTS
Reports saved to dataset, CTLRFINT.CFO.CCHU.WKENCFIL (interface file)
Reports and Interface file to establish workorder encumbrances after the final budget is posted in FAMIS.
This program creates an interface file to set up work order encumbrances based on original budgetsestablished in character 081.
Sept after final budget interface is posted.
Listing of Posted Work Order Encumbrance by Requesting/Performing Dept.
These reports are run after the automated workorder interface is posted and distributed to the depts.
Sept after interface is posted and all errors are cleared
CTLRFINT.CFO.CCHU.VEND1358.NEWZ
EDD - Independent Contractor Reporting Requirement
This program creates a report and extract of independent contractors that the City has paid or encumbered funds for in excess of $600. This info is required by EDD.
Every 3 weeks
Extract of outstanding GL161 doucments
This program creates an extract of outstanding travel advance (GL 161) documents
1st working day of month
List of Approval Time for Selected Document Prefix (non-grant documents)
These reports are used for performance measures.
List of Approval Time for Selected Document Prefix (grant documents)
These reports are used for performance measures.
document.xlsx Outbound Interfaces 20 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON FAMIS Accounting CTLRFINT.CFO.LEO.V5.SAUDITEX save to network On request As Needed JCLSNGL
CON FAMIS Accounting save to network On request Annual JC99999B
CON FAMIS Accounting save to network On request As Needed ALANCIPJ
CON FAMIS Accounting save to network On request Annual July CHKREG
CON DAHALL20 ftp to network On request Monthly DAHALL20
CON FAMIS Accounting CTLRFINT.CFO.CCHU.COW0500Z email On request Quarterly COW0500Z
CON CTLRFINT.CFO.CCHU.DAHCOND1 On request As Needed DAHCONAP
CON FAMIS Accounting email On request Annual Sept ENCLOSER
CON FAMIS Accounting CTLRFINT.CFO.CCHU.GL248ALL email On request bi-annual on request JCLGL248
CON FAMIS Accounting CTLRFINT.CFO.CCHU.LDSERROR email On request Annual Aug LEOERROR
CON FAMIS Accounting CTLRFINT.CFO.CCHU.FACPJT email On request As Needed FACPJT
CON FAACS Report saved to dataset save to network FAACS reporting and monitoring On request As Needed FAG110BJ
This creates an extract for an ACCESS database for Single Audit reporting
This creates an extract for an ACCESS database for Single Audit reporting
CTLRFINT.CFO.LEO.V5.FDBB001.INTRFILE
Interface to record 99999B balances
Fund Equity Recalculation - adjust SOBJ 99999B based on the fund equity balance as of FM 00 of the new year
Dec after prior fiscal year end is closed.
CTLRFINT.CFO.LEO.V5.CYRDATAX.DOWNLOAD; CTLRFINT.CFO.LEO.V5.PYRDATAX.DOWNLOAD
Current Year New Project Extract and Prior Year Project Extract
Extract of all Capital Projects Starting with "C" or have a "C" Project Type that were created in a given fiscal year based on the create date
CTLRFINT.CFO.CCHU.CHKREG; CTLRFINT.CFO.CCHU.SUMCHK
This is an extract of checks issued for bank #1501, 1600,1601, ACHPAY
This is the check register given to our external auditors at year-end
FAMIS Accounting, FAMIS Purchasing
This creates an extract of the Document History file for FAMIS and ADPICS document approval levels that are 20 or more days old.
To check for documents that took 20 or more days to approve.
Extract of document count by dept
This info is used as documentation for Controller's workorder billings to depts.
when requsted by CON-ADM
FAMIS Accounting, FAMIS Purchasing
email or save file to network depending on file size
Extract of documents approved at CON795 & 800 levels
This info is used for performance monitoring by the AOSD Operations group.
Reports saved to dataset, CTLRFINT.CFO.MIL.V5.ENCLOSER.INTRFILE (interface file)
Reports and Interface to close out encumbrances entered in a 1090 entity
Year-end process to closeout encumbrances no longer in use.
Extract of GL248 documents processed in fiscal year
Used for dept monitoring and in post audit
Extract of LDS documents in error
This file is given to Alan at year end to clear the outstanding errors for the fiscal year being closed.
5060 report: Extract of projects updated before a certain calendar date
to monitor if Project in 5060 screen have the correct setup for FAACS
FAGOV110A-ADM: LISTING OF FIXED ASSETS WITH DETAILED TRANSACTIONS
document.xlsx Outbound Interfaces 21 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON FAACS Report saved to dataset save to network FAACS reporting and monitoring On request As Needed FAG110BJ
CON FAACS Report saved to dataset save to network FAACS reporting and monitoring On request As Needed FAG110BJ
CON FAACS Report saved to dataset save to network FAACS reporting and monitoring On request As Needed FAG110BJ
CON FAACS save to network FAACS reporting and monitoring On request As Needed FACG110D
CON FAACS Report saved to dataset save to network FAACS reporting and monitoring On request As Needed FAG110FJ
CON FAACS Report saved to dataset save to network FAACS reporting and monitoring On request As Needed FAG110FJ
CON FAACS Report saved to dataset save to network FAACS reporting and monitoring On request As Needed FAG110FJ
CON FAACS Report saved to dataset save to network FAACS reporting and monitoring On request As Needed FAG110SJ
CON FAMIS Accounting APPR3675, S3240ALL, S3240LST FTP to CON server
FAGOV110B: LISTING OF FIXED ASSETS WITH BEG BALANCE AND DEPRECIATION TRANSACTIONS
FAGOV110B-ADM: LISTING OF FIXED ASSETS WITH BEG BALANCE AND DEPRECIATION TRANSACTIONS
FAGOV110C: LISTING OF FIXED ASSETS WITH DETAILED TRANSACTIONS-SORTED BY DEPT AND PROPERTY-ID
CTLRFINT.CFO.MIL.FA-PJ.FACG110D.DWLD110D
FAGOV110D: Extract of Category C & D Property IDs
FAGOV110F: SCHEDULE OF FIXED ASSETS BY FUNCTION
FAGOV110G: SCHEDULE OF CHANGES BY FUNCTION
FAGOV110H: SCHEDULE OF TOTAL DEBIT ACTIVITIES BY FUNCTION
FAGOV110S: SCHEDULE OF FIXED ASSETS BY SOURCE
Risk Based Approval Path
Download of famis users affected by the risk base approval for screen 3675.
S3675JCL, S3240JCL, RIM3240J
document.xlsx Outbound Interfaces 22 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON FAMIS Accounting Annual
CON FAMIS Accounting GRNTCLSD Grant Closeout Program Semi-Annual GRTCLSBF
CON FAMIS Accounting WORK100A Annual WORK100J
CON FAMIS Accounting LEOERROR To clean up trans in error file Varies LEOERROR
CON FAMIS Accounting TDFINQ FTP to CON server a quick query on TDF fields
CON LDS Email Scheduled Biweekly
CON LDS ConPaywithFringe.xls Email Scheduled Biweekly
CON LDS Email Scheduled Biweekly
SARF100A – D, SARF200A – E, SARF200A, E, L, S
FTP to CON server then Emailed to Dept.
6 reports used for State Reporting; Reports needed:A. Summarized electronic version of SR-210E and SR-210F which only show LINE TOTAL.B. Electronic version of SR-221A, SR-221B, SR-222A, and SR-222B.C. One hard copy of the following reports: 1. SR-210 A, B, C, D1, D2, E, and F 2. SR-220 B 3. SR-221 A and B 4. SR-222 A and B 5. SR-100 A, B, and C 6. SR-110 C
To assist in the production of the Financial Transactions Report for the State Controller's Office
JCLS100A, JCLS200A, JCLS210E
FTP to CON server then Emailed to Dept.
Interface file to close out inactive grants
FTP to CON server then Emailed to Dept.
Produces interface for budget and recovery entries; and 7 outputs for Ops and Depts
Carry forward of Performing Department's Appropriation
FTP to CON server then Emailed to Dept.
Listing of trans in the error file
Adhoc Inquiry on TDF data
as needed basis
N:\BUDGET\AccessDB\Files\Depts\Controllers\ ConEmpDetail.xls
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
N:\ACCNTING\BVA-1110\FY 10-11\rpt_BVA_1110.11262010.pdf
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
document.xlsx Outbound Interfaces 23 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
CON Access FAMIS Accounting FTP Loaded to old Peoplesoft 7.5 system Scheduled weekly
CON Budget E-mail to Sang Tran Annual Salary Ordinance Scheduled 2x per year
CON CTLRFINP.CFO.PR.EIS.FAMODF FTP EIS ODF EXTRACT Scheduled M-F & SUN CFOT069ECON CTLRFINP.CFO.PR.EIS.STATSODF FTP Scheduled M-F & SUN CFOT069E
CON
CTLRFINP.PCH.PR.PCHVBUS3 EMAILED Scheduled TUES PCH0022W
CON, DPW FAACS Report saved to dataset FAACS reporting and monitoring On request As Needed FAG110BJ
FAMIS Accounting CTLRFINT.CFO.CCHU.DOC201B On request Annual ENCUMB
CON-BAD FAMIS Accounting email COWCAP overhead interface On request Annual COWALLOC
CON-BAD FAACS Report saved to dataset email On request As Needed FAG110BJ
hisf1t.txt (fund type)hisf2t.txt (fund)hisf3t.txt (subfund)hisfnt.txt (program)hisg1t.txt (grant)hisict.txt (index code)hiso1t.txt (character)hiso2t.txt (object)hisort.txt (organization)hispjt.txt (project)hisuct.txt (usercode)
Monday at 7:45 AM
AccessDB: mcr_OutputStructuresForHRD
aso_hr_interface.txt (interim)aso_hr_interface_final.txt
Late May for interimLate July for final
Informatica: wf_d_BUD_IF_out_ASO
EIS ODF STATS EXTRACT
It is a listing of the Positive Pay Issued and Cancelled Checks for Payroll
CON BUSINESS TAX REPORTSThe extract contains the new vendors, business tax numbers and expiration dates
Controller needs the report for trouble shooting
EASYTRIEVE
CON-save to network; DPW-Pickup
FAGOV110A: LISTING OF FIXED ASSETS WITH DETAILED TRANSACTIONS
CON, PUC, AIR, MTA
Saved to Network for CON and emailed to Depts
Extract of open voucher (GL 201, 205 & 243) documents. This is generally requested by enterprise depts during audit time.
This program creates an extract and hard copy reports of open voucher (GL 201) documents.
Aug/Sept after month 12 is closed
Reports saved to dataset, CTLRFINT.CFO.CCHU.COWALLOC.INTRFILE (interface file)
Reports and Interface to bill depts for overhead charges budgeted in the AAO.
Sept after the final budget interface is posted
FACG110S: version of FACG110A with Index code
Data used for COWCAP Cost Allocation Plan
document.xlsx Outbound Interfaces 24 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
FAMIS Accounting email On request As Needed PWCLOPJT
CPC FAMIS Accounting FamisByPPD.xls Email Scheduled Biweekly
CPC LDS CPCEmpDetail.xls Email Scheduled Biweekly
CPC LDS CPCPaywithFringe.xls Email Scheduled Biweekly
CSS FAMIS Accounting FamisByPPD.xls Email Scheduled Biweekly
CSS LDS EmpDetail.xls Email Scheduled Biweekly
CSS LDS CSSPaywithFringe.xls Email Scheduled Biweekly
CSS LDS CSS_BVA_1010.pdf Email Scheduled Biweekly
DAT LDS EmpDetail.xls Email Scheduled Biweekly
DAT LDS DAT_BVA_1010.pdf Email Scheduled Biweekly
CON-BAD; PUC, DPW
Reports saved to dataset, CTLRFINT.CFO.CCHU.PWCLOPJD.INTRFILE (interface file)
Transactions to close out inactive projects
This job creates an extract which is then processed by FAMIS as an interface file to close out inactive projects. This job is run when requested by the BAD group and various depts (PUC, DPW, PRT, etc.) based on the data entered by the department on the 1090 screen
n/a, extract is a Turnaround Special type of extract
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
document.xlsx Outbound Interfaces 25 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
DAT LDS DAT_BVA_1110.pdf Email Scheduled Biweekly
DPH MF FAMIS LDS DPHPC Extract Scheduled BI-WEEKLY CFO0360D COBOL
DPH MF FAMIS LDS DPHLH Extract Scheduled BI-WEEKLY CFO0360D COBOL
DPH MF FAMIS LDS DPHGH Extract Scheduled BI-WEEKLY CFO0360D COBOL
DPH MF FAMIS LDS DPHJH Extract Scheduled BI-WEEKLY CFO0360D COBOL
DPH MF FAMIS LDS DPHHH Extract Scheduled BI-WEEKLY CFO0360D COBOL
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
CTLRFINP.CFO.PR.DPHPC.FAMEXT
n/a, intermediary file only, refer to Description
This extract is not sent to DPH. It is one of the eight 8 intermediary temporary extract files where the data is used to create FORMDPH1 and FORMDPH2. Extracts FORMDPH1 and FORMDPH2 files are sent to the DPH Server.
n/a, the file is not sent to DPH
Tuesday of payweek
CTLRFINP.CFO.PR.DPHLH.FAMEXT
n/a, intermediary file only, refer to Description
This extract is not sent to DPH. It is one of the eight 8 intermediary temporary extract files where the data is used to create FORMDPH1 and FORMDPH2. Extracts FORMDPH1 and FORMDPH2 files are sent to the DPH Server.
n/a, the file is not sent to DPH
Tuesday of payweek
CTLRFINP.CFO.PR.DPHGH.FAMEXT
n/a, intermediary file only, refer to Description
This extract is not sent to DPH. It is one of the eight 8 intermediary temporary extract files where the data is used to create FORMDPH1 and FORMDPH2. Extracts FORMDPH1 and FORMDPH2 files are sent to the DPH Server.
n/a, the file is not sent to DPH
Tuesday of payweek
CTLRFINP.CFO.PR.DPHJH.FAMEXT
n/a, intermediary file only, refer to Description
This extract is not sent to DPH. It is one of the eight 8 intermediary temporary extract files where the data is used to create FORMDPH1 and FORMDPH2. Extracts FORMDPH1 and FORMDPH2 files are sent to the DPH Server.
n/a, the file is not sent to DPH
Tuesday of payweek
CTLRFINP.CFO.PR.DPHHH.FAMEXT
n/a, intermediary file only, refer to Description
This extract is not sent to DPH. It is one of the eight 8 intermediary temporary extract files where the data is used to create FORMDPH1 and FORMDPH2. Extracts FORMDPH1 and FORMDPH2 files are sent to the DPH Server.
n/a, the file is not sent to DPH
Tuesday of payweek
document.xlsx Outbound Interfaces 26 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
DPH MF FAMIS LDS DPHPH Extract Scheduled BI-WEEKLY CFO0360D COBOL
DPH MF FAMIS LDS DPHSA Extract Scheduled BI-WEEKLY CFO0360D COBOL
DPH MF FAMIS LDS DPHMH Extract Scheduled BI-WEEKLY CFO0360D COBOL
DPH MF FAMIS Purchasing CTLRFINP.PCH.DPH.TAPE1 FTP Scheduled WEEKLY PCH0750A COBOL
DPH MF FAMIS Purchasing CTLRFINP.PCH.DPH.TAPE2 FTP Scheduled WEEKLY PCH0750A COBOL
CTLRFINP.CFO.PR.DPHPH.FAMEXT
n/a, intermediary file only, refer to Description
This extract is not sent to DPH. It is one of the eight 8 intermediary temporary extract files where the data is used to create FORMDPH1 and FORMDPH2. Extracts FORMDPH1 and FORMDPH2 files are sent to the DPH Server.
n/a, the file is not sent to DPH
Tuesday of payweek
CTLRFINP.CFO.PR.DPHSA.FAMEXT
n/a, intermediary file only, refer to Description
This extract is not sent to DPH. It is one of the eight 8 intermediary temporary extract files where the data is used to create FORMDPH1 and FORMDPH2. Extracts FORMDPH1 and FORMDPH2 files are sent to the DPH Server.
n/a, the file is not sent to DPH
Tuesday of payweek
CTLRFINP.CFO.PR.DPHMH.FAMEXT
n/a, intermediary file only, refer to Description
This extract is not sent to DPH. It is one of the eight 8 intermediary temporary extract files where the data is used to create FORMDPH1 and FORMDPH2. Extracts FORMDPH1 and FORMDPH2 files are sent to the DPH Server.
n/a, the file is not sent to DPH
tuesday of payweek
EXTRACT COMMODITY AND VENDOR DATA
The vendor and commodity data are used to update the tables in CMS (Professional Service / Construcvtion Contract Management System). DPH uses CMS and COOL (Contract Online System) to create and support construction contracts.
CMS Professional Service / Construcvtion Contract Management System
Wednesday
EXTRACT COMMODITY AND VENDOR DATA
The vendor and commodity data are used to update the tables in CMS (Professional Service / Construcvtion Contract Management System). DPH uses CMS and COOL (Contract Online System) to create and support construction contracts.
CMS Professional Service / Construcvtion Contract Management System
Wednesday
document.xlsx Outbound Interfaces 27 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
DPH MF FAMIS Purchasing CTLRFINP.PCH.DPH.TAPE3 FTP Scheduled WEEKLY PCH0750A COBOL
DPH MF FAMIS Purchasing CTLRFINP.PCH.DPH.TAPE4 FTP Scheduled WEEKLY PCH0750A COBOL
DPH MF FAMIS Purchasing CTLRFINP.PCH.DPH.TAPE5 FTP Scheduled WEEKLY PCH0750A COBOL
MF FAMIS LDS CTLRFINP.CFO.PR.FORMDPH1 FTP Scheduled BI-WEEKLY COBOL
MF FAMIS LDS CTLRFINP.CFO.PR.FORMDPH2 FTP Scheduled BI-WEEKLY COBOL
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPW.FAMLPD DEPT PICKS UP LPD EXTRACT Scheduled BI-WEEKLY CFO2700A SORT
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPWOPF DEPT PICKS UP Scheduled CFO0200A
EXTRACT COMMODITY AND VENDOR DATA
The vendor and commodity data are used to update the tables in CMS (Professional Service / Construcvtion Contract Management System). DPH uses CMS and COOL (Contract Online System) to create and support construction contracts.
CMS Professional Service / Construcvtion Contract Management System
Wednesday
EXTRACT COMMODITY AND VENDOR DATA
The vendor and commodity data are used to update the tables in CMS (Professional Service / Construcvtion Contract Management System). DPH uses CMS and COOL (Contract Online System) to create and support construction contracts.
CMS Professional Service / Construcvtion Contract Management System
Wednesday
EXTRACT COMMODITY AND VENDOR DATA
The vendor and commodity data are used to update the tables in CMS (Professional Service / Construcvtion Contract Management System). DPH uses CMS and COOL (Contract Online System) to create and support construction contracts.
CMS Professional Service / Construcvtion Contract Management System
Wednesday
DPHSFGH
DPH payroll information (refer to interview notes)
The extract provides labor payroll information for reporting
DPH Labor Reporting database
Tuesday of payweek
CFO0360D\CFOFTPS5
DPH DPH payroll information (refer to interview notes)
The extract provides labor payroll information for reporting
DPH Labor Reporting database
Tuesday of payweek
CFOD0360D\CFOFTPS6
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
FAMIS Document Transaction Tables & Files - Operating file
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
TUE/THUR/SUN
EASYTRIEVE
document.xlsx Outbound Interfaces 28 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPWICT DEPT PICKS UP Scheduled CFO0200A IDCAMS
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPWTBL DEPT PICKS UP Scheduled CFO0200A
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPWSBF DEPT PICKS UP Scheduled CFO0200A
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPWPJT DEPT PICKS UP Scheduled M-F IDCAMS
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPWSBT DEPT PICKS UP Scheduled CFO0200A IDCAMS
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPWG1T DEPT PICKS UP Scheduled CFO0200A IDCAMS
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPWPJF DEPT PICKS UP Scheduled CFO0200A IDCAMS
DPW FAMIS Accounting CTLRFINP.CFO.PR.DPWUCT DEPT PICKS UP Scheduled CFO0200A IDCAMS
DPW FAMIS Accounting CTLRFINP.COF.PR.DPWTDF DEPT PICKS UP Scheduled SUN CFO0202A
FAMIS Document Transaction Tables & Files - Index Code
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
TUE/THUR/SUN
FAMIS Document Transaction Tables & Files
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
TUE/THUR/SUN
EASYTRIEVE
FAMIS Document Transaction Tables & Files - SUBSIDIARY FILE
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
TUE/THUR/SUN
EASYTRIEVE
FAMIS Document Transaction Tables & Files - Project
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
CFO0200A/CFO0200B
FAMIS Document Transaction Tables & Files - SUBSIDIARY TABLE
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
TUE/THUR/SUN
FAMIS Document Transaction Tables & Files - GRANT TABLE
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
TUE/THUR/SUN
FAMIS Document Transaction Tables & Files - Project File
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
TUE/THUR/SUN
FAMIS Document Transaction Tables & Files - USER CODE TABLE
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
TUE/THUR/SUN
FAMIS Document Transaction Tables & Files - TDF FILE
11 extracts are downloaded to refresh the DPW CAT system database.
DPW CAT Contract Automation Tracking System
EASYTRIEVE
document.xlsx Outbound Interfaces 29 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
DPW FAMIS Accounting
DPW FAMIS Accounting CTLRFINT.CFO.CCHU.WBERRORS email On request As Needed WIERRORS
DPW FAACS CTLRFINT.CFO.CCHU.FACS120X Email FAACS reporting and monitoring On request As Needed FACS120D
DT FAMIS Accounting CTLRFINT.CFO.CCHU.WIERRORS email On request As Needed WIERRORS
DTIS MF FTP Scheduled
DTIS MF FTP Scheduled
DTIS MF DEPT PICKS UP Scheduled
ECD LDS Email Scheduled Biweekly
FIR FAMIS Accounting FamisByPPD.xls Email Scheduled Biweekly
WorkOrder Billings transactions for services performed by DPW
Each month DPW initiates a standard FAMIS Job CFO0045A/FAMJ2910 to create an extract file of Work Order Transactions and the following 3 reports: • FAMB2912 Project Billing Interface Listing• FAMB2910 Inter-department billing Report, and• FAMB2910 Inter-depart Billing Error Report
The Workorder Billing Transaction extract file is submitted as a batch interface file #11 to record the revenue and expenditure transactions.
After the Work Order Billing interface file is run, DPW then requests the Controller Department to produce the Interface Error Report to clear the errors.
FAMJ2910/CFO0045A
Extract of WB documents in error
The extract contains the errors, if any, found during the processing of interface file #11. After interface file #11 is run, DPW will request the Controller to generate this extract, and the info is used by DPW to clear their interface errors.
DPW Reporting database
FACS120E: Extract of report FACS120A
DPW FAACS Reporting database
Extract of WITI documents in Error
This info is used to help dept clear their interface errors.
CTLRFINP.CFO.PR.DTISWO1.OVERRUN
ONCE A MONTH ON 15TH
CFO0114A/CFOFTPIS
EASYTRIEVE
CTLRFINP.CFO.PR.DTISWO1.CARRYFWD
ONCE A MONTH ON 15TH
CFO0114A/CFOFTPIS
EASYTRIEVE
CTLRFINP.CFO.PR.DTISWO1.CURRYEAR
ONCE A MONTH ON 15TH
CFO0114A/CFOFTPIS
EASYTRIEVE
N:\BUDGET\AccessDB\Files\Depts\ECD\ECDPayWithFringe.xls
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
document.xlsx Outbound Interfaces 30 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
HRC MF FAMIS PURCHASING SFCMN.OAA.HRC.FMEXT2 DEPT PICKS UP FAMIS EXTRACT Scheduled M-F PCH0100A
HRC MF FAMIS PURCHASING SFCMN.OAA.HRC.ADPEXT DEPT PICKS UP ADPICS EXTRACT Scheduled M-F PCH0100A
HRC MF FAMIS PURCHASING CTLRFINP.PCH.PR.HRCEXTPU DEPT PICKS UP PO/BP EXTRACT Scheduled FRIDAY PCH0100B
HRC MF FAMIS PURCHASING SFCMN.OAA.PR.HRC.ENC FTP Scheduled FRIDAY COBOL
HRC MF FAMIS PURCHASING SFCMN.OAA.PR.HRC.PAY FTP Scheduled FRIDAY COBOL
HRC MF FAMIS PURCHASING SFCMN.OAA.PR.HRC.DIR FTP Scheduled FRIDAY COBOL
HRC MF FAMIS PURCHASING SFCMN.OAA.PR.HRC.ADPCONT FTP Scheduled FRIDAY COBOL
HRC MF FAMIS PURCHASING SFCMN.OAA.PR.HRC.ADEXT FTP vendor.txt Scheduled FRIDAY COBOL
HRC MF FAMIS PURCHASING SFCMN.OAA.PR.HRC.CERVEND FTP cervendor.txt
HRC MF FAMIS PURCHASING SFCMN.OAA.SBCXTRAC DEPT PICKS UP Commodity Extract Scheduled M-F PCH0980A COBOL
HRC MF FAMIS PURCHASING SFCMN.OAA.VENXTRAC DEPT PICKS UP VENDOR EXTRACT Scheduled M-F PCH0980A COBOL
HRC MF FAMIS PURCHASING SFCMN.OAA.VXSXTRAC DEPT PICKS UP Scheduled M-F PCH0980A COBOL
purpose is to produce LBE utilization reports
Elation Diversity Monitoring & Vendor Certification System
EASYTRIEVE
Produce reports on the availability of LBE certified firms
LBE Certifidation Database
EASYTRIEVE
purpose is to produce LBE utilization reports
Elation Diversity Monitoring & Vendor Certification System
EASYTRIEVE
esfftp.sfgov.org encumbrance.txt
purpose is to produce LBE utilization reports
Elation Diversity Monitoring & Vendor Certification System
OAA0200A/OAA0100A
esfftp.sfgov.org payment.txt
purpose is to produce LBE utilization reports
Elation Diversity Monitoring & Vendor Certification System
OAA0200A/OAA0100A
esfftp.sfgov.org directpayment.txt
purpose is to produce LBE utilization reports
Elation Diversity Monitoring & Vendor Certification System
OAA0200A/OAA0100A
esfftp.sfgov.org contract.txt
purpose is to produce LBE utilization reports
Elation Diversity Monitoring & Vendor Certification System
OAA0200A/OAA0100A
purpose is to produce LBE utilization reports
Elation Diversity Monitoring & Vendor Certification System
OAA0200A/PCH0100A
purpose is to produce LBE utilization reports
Elation Diversity Monitoring & Vendor Certification System
The data is used by HRC to determine if equal benefits apply to certain groups of vendors based on the commodities they provide
Equal Benefit System
The data is used by HRC to determine if equal benefits apply to certain groups of vendors based on the commodities they provide
Equal Benefit System
VEND/COMD EXTRACT
The data is used by HRC to determine if equal benefits apply to certain groups of vendors based on the commodities they provide
Equal Benefit System
document.xlsx Outbound Interfaces 31 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
HRC MF FAMIS PURCHASING CTLRFINP.PCH.PR.HRCEXTPO ADPICS EXTRACT Scheduled M-F PCH0100B
HRC MF FAMIS PURCHASING CTLRFINP.PCH.PR.HRCEXTPU ADPICS EXTRACT Scheduled M-F PCH0100B
HRD LDS BVA 1110 Email Scheduled Biweekly
HRD FAMIS Accounting APS.txt Email Scheduled Biweekly
HRD Budget BGT.txt Email Bargaining Units Scheduled Biweekly
HRD FAMIS Accounting F3T.txt Email Sub-funds Scheduled Biweekly
HRD FAMIS Accounting ICX.txt Email Index Codes (Incremental Update) Scheduled Biweekly
HRD Budget JBP.txt Email Job Classes Scheduled Biweekly
HRD Budget O1X.txt Email Scheduled Biweekly
HRD FAMIS Accounting ORT.txt Email Organizations Scheduled Biweekly
Produce reports on the availability of LBE certified firms
LBE Certifidation Database
EASYTRIEVE
Produce reports on the availability of LBE certified firms
LBE Certifidation Database
EASYTRIEVE
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
Prime Service Area (Department Titles)
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
Organization Crosswalk (3 character to 2 numeric)
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
document.xlsx Outbound Interfaces 32 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
HRD FAMIS Accounting SpendPlan.txt Email Spending Plan Data Scheduled Biweekly
HSA DEPT PICKS UP Scheduled M-F CFO0005D
HSA LDS EmpDetail.xls Email Labor data Scheduled Biweekly
LHH LDS CTLRFINP.CFO.PR.CFO0126A FTP Scheduled BI-WEEKLY
LHH LDS CTLRFINP.CFO.PR.CFO0127A FTP Scheduled BI-WEEKLY
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
CTLRFINP.CFO.PR.FAMBAF.DHSFSBRT.BACKUP
A backup file of checks and warrants cleared by Bank of Amercia.
From Vaughn LaForce: The CTLRFINP.CFO.PR.FAMBAF.DHSFSBRT.BACKUP is used as input to perform two primary functions: 1 Pass daily HSA warrant status changes in FAMIS to CalWIN. 2 Match CalWIN warrant cancellations with FAMIS “cashed” records and initiate transactions to fix incorrectly canceled warrants in CalWIN if necessary.
HSA Cash Issuance System
IDCAMS Repro
The extract contains individual payroll data by pay period, for example regular work hours in the pay period, regular non-work hours in the pay period, premium pay in the pay period, total wage in the pay period, total fringe in the pay period, YTD figures as of that pay period for various fields, various identification data like index code, roster code, job class, etc.
HSA Labor Reporting Access database
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
Report labor charges by employees with DOE and subobject information
Extract contains employee salary information for a pay period.
Data is used by LHH Payroll department for analysis and reporting
LDS Reporting database
Tuesday of payweek
CFO0126A/CFOFTP26
EASYTRIEVE
display detail labor charges by jobclass and employees
This extract contains the YTD salary information for employees.
Data is used by LHH Payroll department for analysis and reporting
LDS Reporting database
Tuesday of payweek
CFO0127A/CFOFTP27
EASYTRIEVE
document.xlsx Outbound Interfaces 33 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
LHH LDS CTLRFINP.CFO.PR.CFO0127B FTP Scheduled BI-WEEKLY
LHH FAACS Report saved to dataset for soft copy On request As Needed FACS120D
LHH FAACS Report saved to dataset for soft copy On request As Needed FACS120D
LHH FAACS Report saved to dataset for soft copy On request As Needed JCLF220A
Employee labor charges by index codes
This extract containas the summary salary information for the employees.
Data is used by LHH Payroll department for analysis and reporting
LDS Reporting database
Tuesday of payweek
CFO0127B/CFOFTP27
EASYTRIEVE
interoffice mail or email (soft copy)
FAACS120B: LISTING OF FIXED ASSETS BY FUNDING SOURCE & SITE ORGANIZATION (WITH ACQUISITION ACTIVITY)
There are 7 extracts for LHH which contain fixed asset information for all divisions withint DPH, including LHH, SFGH, Jail Health, Home Health etc. After receiving the files, LHH Finance runs a macro to select and convert only the data associated with LHH to an Excel file format for users to generate reports for the auditors.
LHH loads data to an Excel FAAS Reporting database
interoffice mail or email (soft copy)
FAACS120C: LISTING OF FIXED ASSETS BY LOCATION & SITE ORGANIZATION
There are 7 extracts for LHH which contain fixed asset information for all divisions withint DPH, including LHH, SFGH, Jail Health, Home Health etc. After receiving the files, LHH Finance runs a macro to select and convert only the data associated with LHH to an Excel file format for users to generate reports for the auditors.
LHH loads data to an Excel FAAS Reporting database
interoffice mail or email (soft copy)
FAACS220A: LISTING OF FIXED ASSETS WITH TOTAL COST AND BOOK VALUE BY FUNDING SOURCE
There are 7 extracts for LHH which contain fixed asset information for all divisions withint DPH, including LHH, SFGH, Jail Health, Home Health etc. After receiving the files, LHH Finance runs a macro to select and convert only the data associated with LHH to an Excel file format for users to generate reports for the auditors.
LHH loads data to an Excel FAAS Reporting database
document.xlsx Outbound Interfaces 34 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
LHH FAACS Report saved to dataset for soft copy On request As Needed JCLF220A
CTLRFINP.CFO.PR.MYRS060 EMAILED FAMRS060 REPORT Scheduled BI-WEEKLY CFO0360D COBOL
MTA FAMIS Purchasing CTRFINP.CFO.PR.PCH0012D FTP Scheduled M-F COBOL
MTA LDS CTLRFINP.CFO.PR.MTAF.DAH Scheduled
MTA LDS mtaEmpDetail.xls Email For inquiry and reporting by users Scheduled Biweekly
MTA LDS BudvsAct.xls Email For inquiry and reporting by users Scheduled Biweekly
interoffice mail or email (soft copy)
FAACS220C: LISTING OF FIXED ASSETS WITH TOTAL COST AND BOOK VALUE
There are 7 extracts for LHH which contain fixed asset information for all divisions withint DPH, including LHH, SFGH, Jail Health, Home Health etc. After receiving the files, LHH Finance runs a macro to select and convert only the data associated with LHH to an Excel file format for users to generate reports for the auditors.
LHH loads data to an Excel FAAS Reporting database
MAYOR'S OFF HOUSING
Tuesday of payweek
ACTIVE VENDOR FILE
For adhoc reporting of vendor information
MTA Access Reporting database
PCH0012D/PCHFTP04
Dataset accessible to MTA: CTLRFINP.CFO.PR.MTAF.DAH
Document Processing Time data - Listing of Docs by MTA users in Approval Path with # of days takes to approve.
Data is used for performance monitoring and analysis. A mere copy of Connie's DAHPUCFI but extracts MTA data under org = dpt, mta, ptc and txc.
Performance Monitoring database
Monthly ( First Sunday of every month)
Actual charges by employee, FAMIS accounting codes for current period, year to date
MTA labor database
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
Compares LDS actuals to Budget
MTA labor database
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
document.xlsx Outbound Interfaces 35 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
PORT Budget CTLRFINP.CFO.PR.PORT FTP Scheduled M-F COBOL
PUC CTLRFINP.CFO.PR.PUC.FAMICT FTP Scheduled TUESDAY SORT
PUC CTLRFINP.CFO.PR.PUC.FAMG1T FTP GRANT EXTRACT Scheduled TUESDAY SORT
PUC CTLRFINP.CFO.PR.PUC.FAMPJT FTP PROJECT EXTRACT Scheduled TUESDAY SORT
PUC CTLRFINP.CFO.PR.PUC.FAMPMT FTP Scheduled TUESDAY IDCAMS
PUC CTLRFINP.CFO.PR.PUC.FAMTBL FTP Scheduled TUESDAY IDCAMS
PUC CTLRFINP.CFO.PR.PUC.FAMGLF FTP Scheduled TUESDAY ICEMAN
PUC CTLRFINP.CFO.PR.PUC.FAMOPF FTP Scheduled TUESDAY SORT
TDF EXTRACT; FAMIS document transaction tables and files
The extract file contains the previous day's transactions which include invoices paid, contracts, encumbrances and remaining balances etc from various FAMIS document transaction tables and files.PORT IT Group has developed a program to filter and populate the Oracle E-Business AP/GL database with the transaction detail data from the extract file. Reports are generated from the Oracle databases for the users, and one of the purposes of the reports is to compare and validate the data which are maintained in both FAMIS Accounting and Oracle E-Bus systems are in synch.
Port Oracle E-Business Suite database
CFOBPORT/ CFOFTPRT
INDEX CODE EXTRACT
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0102P/CFOFTPA
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0102P/CFOFTPA
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0102P/CFOFTPA
PARAMATER EXTRACT
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0102P/CFOFTPA
FAMIS Document Transaction Tables & Files
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0102P/CFOFTPA
GENERAL LEDGER EXTRACT,FAMIS Document Transaction Tables & Files
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0102P/CFOFTPA
OPERATING EXTRACTFAMIS Document Transaction Tables & Files
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0102P/CFOFTPA
document.xlsx Outbound Interfaces 36 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
PUC CTLRFINP.CFO.PUC.FAMLPD FTP Scheduled BI-WEEKLY CFOFTPPA
PUC CTLRFINP.CFO.PUC.FXFIN FTP Scheduled WEEKLY CFOFTPXA ICEMAN
PUC CTLRFINP.CFO.PUC.FXMST FTP Scheduled WEEKLY CFOFTPXA ICEMAN
PUC CTLRFINP.CFO.PUC.DCF FTP Scheduled WEEKLY
PUC CTLRFINP.CFO.PUC.DHF FTP Scheduled WEEKLY
PUC CTLRFINP.CFO.PR.PUCTDF FTP Scheduled M-F ICEMAN
PUC CTLRFINP.CFO.PR.DAHPUCFI FTP Scheduled WEEKLY
PUC DEPT PICKS UP Scheduled BI-WEEKLY CFO0103C COBOL
PUC DEPT PICKS UP Scheduled BI-WEEKLY CFO0103C COBOL
PUC DEPT PICKS UP On request BI-WEEKLY CFO0360D ICEMAN
LDS EXTRACTFAMIS Document Transaction Tables & Files
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
See comments
FAACS FIN FILE,FAMIS Document Transaction Tables & Files
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
FAACS MST FILE,FAMIS Document Transaction Tables & Files
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
DCF EXTRACTFAMIS Document Transaction Tables & Files
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0102Q/CFOFTPA
EASYTRIEVE
DHF EXTRACTFAMIS Document Transaction Tables & Files
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0102Q/CFOFTPA
EASYTRIEVE
TDF EXTRACT,FAMIS Document Transaction Tables & Files
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Oracle Document Reporting database
CFO0101P/CFOFTPP3
DAH EXTRACT,Document Processing Time data
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
PUC Performance Monitoring Database
CFO0103A/CFOFTPUC
EASYTRIEVE
CTLRFINP.CFO.PR.CWPPUCF.FAMLEM
MASTER RECORDS LDS,Labor cost
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
LDS Reporting database
Tuesday of payweek
CTLRFINP.CFO.PR.CWPPUCF.FAMLEH
HOME BASE LDS,Labor cost
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
LDS Reporting database
Tuesday of payweek
FAMIS Accounting, FAMIS Purchasing
CTLRFINP.CFO.PR.PUC.LABORDET
LABOREDET EXTRACT.Labor Cost
Download to PUC Oracle database weekly, feeds several PUC systems and databases..
LDS Reporting database
Tuesday of payweek
document.xlsx Outbound Interfaces 37 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
PUC CTRFINP.CFO.PR.PCH0012D FTP Scheduled M-F COBOL
PUC CTLRFINP.PCH.PR.EXTVENLB FTP Scheduled M-F
PUC Purchasing CTLRFINP.PCH.PR.EXTBP1XC FTP Scheduled M-F COBOL
PUC CTLRFINP.PCH.PR.PCH906I1 FTP Scheduled M-F
PUC FAMIS Accounting 1099 information On request CFO0950G
PUC FAACS n/a On request As Needed JCLFAMIS
PUC FAACS CTLRFINT.CFO.CCHU.DAHPUCFI email On request As Needed DAHPUCFI
FAMIS Accounting, Vendor
Vendor HRC data, refer to interview notes fo additional description
Four Vendor and Commodity data files are downloaded weekly to MAXIMO, and the data is used by the Purchasing module to create Direct Purchase Orders in FAMIS via Hostbridge
MAXIMO Asset Management Inventory System
PCH0012D/PCHFTP04
FAMIS Accounting, Vendor
Vendor header information and one address record
Four Vendor and Commodity data files are downloaded weekly to MAXIMO, and the data is used by the Purchasing module to create Direct Purchase Orders in FAMIS via Hostbridge
MAXIMO Asset Management Inventory System
PCH0035W/PCHFTP05
EASYTRIEVE
An extract of the blanket PO Header information only. Note: from Connie Mar at PUC, this was originally called EXTBP!XC, but the name got swapped with the one above several years ago.
Four Vendor and Commodity data files are downloaded weekly to MAXIMO, and the data is used by the Purchasing module to create Direct Purchase Orders in FAMIS via Hostbridge
MAXIMO Asset Management Inventory System
PCH0035W/PCHFTP05
FAMIS Purchasing - Commodity
An extract of Commodity Code
Four Vendor and Commodity data files are downloaded weekly to MAXIMO, and the data is used by the Purchasing module to create Direct Purchase Orders in FAMIS via Hostbridge
MAXIMO Asset Management Inventory System
PCH0906A/PCHFTP05
EASYTRIEVE
1099 G FORMS AND FILE FOR GO-SOLAR
1099 tapes are sent to IRS electronically, and the printed forms are delivered to PUC
The extract contains the 1099 information The actual forms are sent to the vendors for tax reporting, and a softcopy is sent to the IRS. See additional notes in Comments.
Forms are sent to PUC for review and the 1099 tape is sent electronically to IRS
pickup, interoffice mail or email (soft copy)
OLF-800: LISTING OF ACTUAL EXPENDITURES - FT 5C BY PROJECT AND INDEX CODE
This is one of the 7 extracts of FAACS data used by PUC for reporting and monitoring
PUC FAACS database
Document Processing Time Data - Extract of documents approved by PUC staff
This info is used for performance monitoring at PUC.
Performance Monitoring database
document.xlsx Outbound Interfaces 38 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
PUC FAACS Report saved to dataset for soft copy On request As Needed PUCEQUIP
PUC FAACS Report saved to dataset for soft copy On request As Needed FACJ120R
PUC FAACS CTLRFINT.CFO.CCHU.FACS120X email On request As Needed FACS120D
PUC, LHH FAACS Report saved to dataset for soft copy On request As Needed JCLF220A
PUC, LHH Report saved to dataset for soft copy As Needed FAP110AJ
pickup, interoffice mail or email (soft copy)
PUC Capital Outlay Report A
This is one of the 7 FAACS reports used by PUC for reconciliation and monitoring.
PUC FAACS Reporting database
pickup, interoffice mail or email (soft copy)
FAACS 120R: LISTING OF NEW FIXED ASSTES DURING THE FISCAL YEAR BY FUND TYPE AND CATEGORY
This is one of the 7 FAACS reports used by PUC for reconciliation and monitoring.
PUC FAACS Reporting database
FACS120D: Extract of FACS120A
This is one of the 7 FAACS reports used by PUC for reconciliation and monitoring.
PUC FAACS Reporting database
pickup, interoffice mail or email (soft copy)
FAACS220B: LISTING OF FIXED ASSETS WITH TOTAL COST AND BOOK VALUE BY CATEGORY INCLUDING DEPRECIATION
PUC - This is one of the 7 FAACS reports used by PUC for reconciliation and monitoring.
LHH - There are 7 extracts for LHH which contain fixed asset information for all divisions withint DPH, including LHH, SFGH, Jail Health, Home Health etc. After receiving the files, LHH Finance runs a macro to select and convert only the data associated with LHH to an Excel file format for users to generate reports for the auditors.
PUC FAACS Reporting databaseLHH loads data to an Excel FAACS Reporting database
pickup, interoffice mail or email (soft copy)
FAENT110A: LISTING OF FIXED ASSETS WITH DETAILED TRANSACTIONS
PUC - This is one of the 7 FAACS reports used by PUC for reconciliation and monitoring.
LHH - There are 7 extracts for LHH which contain fixed asset information for all divisions withint DPH, including LHH, SFGH, Jail Health, Home Health etc. After receiving the files, LHH Finance runs a macro to select and convert only the data associated with LHH to an Excel file format for users to generate reports for the auditors.
PUC FAACS Reporting databaseLHH loads data to an Excel FAACS Reporting database
document.xlsx Outbound Interfaces 39 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
PUC, LHH FAMIS Accounting Report saved to dataset for soft copy Scheduled As Needed FAP110AJ
REC LDS CTLRFINP.CFO.PR.RECF.FAMLPD DEPT PICKS UP LPD EXTRACT Scheduled BI-WEEKLY CFO2700A COBOL
REC FAMIS Accounting FTP Scheduled 3 days / week
REC LDS EmpDetail.xls Email Scheduled Biweekly
REC LDS BudVsAct.xls Email Scheduled Biweekly
Retirement
SFGH FAMIS TDF CTLRFINP.FNB.FAM25 FTP FAMRS025 REPORT Scheduled MONTHLY COBOL
pickup, interoffice mail or email (soft copy)
FAENT110B: LISTING OF FIXED ASSETS WITH BEG BALANCE AND DEPRECIATION TRANSACTIONS
PUC - This is one of the 7 FAACS reports used by PUC for reconciliation and monitoring.
LHH - There are 7 extracts for LHH which contain fixed asset information for all divisions withint DPH, including LHH, SFGH, Jail Health, Home Health etc. After receiving the files, LHH Finance runs a macro to select and convert only the data associated with LHH to an Excel file format for users to generate reports for the auditors.
PUC FAACS Reporting databaseLHH loads data to an Excel FAACS Reporting database
Tuesday of payweek
recpark_impromptu_356003007_extract.txtrecpark_impromptu_extract.txt (600203003 with filter)recpark_impromptu_600203003_extract_nofilter.txtrecpark_impromptu_609542001_extract.txt
Feeds Rec/Park Capital Project SystemRuns scripts for:35.60.03.007 Rec & Park - sel FM.imr60.02.03.003 TDF GLs - sel Sub-fund & GL.xls60.95.42.001 REC Projects - Vendor Related Payments Listing - sel FY & FM.imr
Mon, Wed, Fri at 3:00 AM
Informatica: wf_aw_FAM_IF_out_RecCapital
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
A copy of the BofA file which contains the pension checks which had been cleared.
Pick Up (Retirement runs a job to download extract file to the Retirement server)
Retirement Checks which have been cleared by Bank of America
Reitrement downloads he file to its Pension Administration System to record the pension checks which had been cleared. The data is used for reconciliation and for tracking the check status.
Extract of YTD expenditure information is combined with data from SFGH Payroll & Invision Systems to create the monthly reports for Medicare and Medicaid
GENISYS Hospital Budget & Reimbursement System
CFO0250H/CFOFTPG1
document.xlsx Outbound Interfaces 40 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
SFGH FAMIS TDF CTLRFINP.FNB.RPT25.YTD FTP FAMRS025 REPORT Scheduled CFOFTPG2 COBOL
SFGH FAMIS TDF CTLRFINP.FNB.RPT25.YTD2 FTP FAMRS025 REPORT Scheduled CFOFTPG2 COBOL
SFGH MF FAMIS LDS CTLRFINP.CFO.PR.FAM370 FTP FAMRS060 REPORT Scheduled BI-WEEKLY COBOL
SFGH MF FAMIS LDS CTLRFINP.CFO.PR.FAM372 FTP FAMRS060 REPORT Scheduled BI-WEEKLY COBOL
SFGH MF FAMIS LDS CTLRFINP.CFO.PR.FAM374 FTP FAMRS060 REPORT Scheduled BI-WEEKLY COBOL
SFGH MF FAMIS LDS CTLRFINP.CFO.PR.FAM376 FTP FAMRS060 REPORT Scheduled BI-WEEKLY COBOL
SFGH MF FAMIS LDS CTLRFINP.CFO.PR.FAM377 FTP FAMRS060 REPORT Scheduled BI-WEEKLY COBOL
SFGH CTLRFINP.CFO.PR.SFGH62
Year-end extract of SFGH annual expenditure information. It is run on month 13, and the data is used to create reports for the auditors
GENISYS Hospital Budget & Reimbursement System
ON REQ-ANNUALLY
Year-end extract of SFGH annual expenditure information. It is run on month 13, and the data is used to create reports for the auditors. Note - SFGH cannot remember why there are 2 year end extracts, will require a developer to look at the code and identify the differences between the 2 extracts, FNB25MON.TXT and FNB25MON2.TXT.
GENISYS Hospital Budget & Reimbursement System
ON REQ-ANNUALLY
The Payroll information of employee, classification, benefits and pay type, are used for analysis, reimbrusements and adhoc reporting.
Departmental LDS/Payroll database
CFO0360D/CFOFTPS1
The Payroll information of employee, classification, benefits and pay type, are used for analysis, reimbrusements and adhoc reporting.
Departmental LDS/Payroll database
CFO0360D/CFOFTPS2
The Payroll information of employee, classification, benefits and pay type, are used for analysis, reimbrusements and adhoc reporting.
Departmental LDS/Payroll database
CFO0360D/CFOFTPS3
The Payroll information of employee, classification, benefits and pay type, are used for analysis, reimbrusements and adhoc reporting.
Departmental LDS/Payroll database
CFO0360D/CFOFTPS4
The Payroll information of employee, classification, benefits and pay type, are used for analysis, reimbrusements and adhoc reporting.
Departmental Payroll database
CFO0360D/CFOFTPS0
sent as an email attachment.
document.xlsx Outbound Interfaces 41 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
TTX EMAILED Scheduled M-F M-F PCH0031D
TTX FAMIS Accounting FamisByPPD.xls Email Scheduled Biweekly
TTX LDS TTXPay.xls Email Scheduled Biweekly
CTLRFINP.CFO.PR.VENADD.RPT145
VENDORS ADDED REPTList of newly added vendor in the FAMIS vendor file.
List of vendors newly added to the vendor file for Bus Tax. According to the Business Tax group, this vendor report is only used occasionally. They generally use the P25 report to update the vendor account in the Business Tax System
Business Tax System
EASYTRIEVE
YTD total salary and fringe benefit amount for all employees within the Treasurer & Tax Collector department, and it includes part time employees, full time employees, and contractors.
7 report extracts for Treasury are used for budgeting and work order billings. These reports contain the employee pay by pay period, YTD pay amount, pay with fringe benefits, actual pay amount vs budgeted amount. The attrition . report is used for budgeting salary purposes.
The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information. The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information.
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
YTD salary amount for all employees within the Treasurer & Tax Collector department, and it includes part time employees, full time employees, and contractors.
7 report extracts for Treasury are used for budgeting and work order billings. These reports contain the employee pay by pay period, YTD pay amount, pay with fringe benefits, actual pay amount vs budgeted amount. The attrition . report is used for budgeting salary purposes.
The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information. The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information.
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
document.xlsx Outbound Interfaces 42 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
TTX LDS TTXPaywithfringe.xls Email Scheduled Biweekly
TTX LDS TTX_BVA_1010_FTE.xls Email Budget vs Actual Pay Scheduled Biweekly
YTD total fringe benefit amount for all employees within the Treasurer & Tax Collector department, and it includes part time employees, full time employees, and contractors.
7 report extracts for Treasury are used for budgeting and work order billings. These reports contain the employee pay by pay period, YTD pay amount, pay with fringe benefits, actual pay amount vs budgeted amount. The attrition . report is used for budgeting salary purposes.
The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information. The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information.
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
7 report extracts for Treasury are used for budgeting and work order billings. These reports contain the employee pay by pay period, YTD pay amount, pay with fringe benefits, actual pay amount vs budgeted amount. The attrition . report is used for budgeting salary purposes.
The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information. The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information.
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
document.xlsx Outbound Interfaces 43 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
TTX LDS TTX_BVA_1010BY.xls Email Budget vs Actual Pay Scheduled Biweekly
TTX LDS TTX_BVA_1010.xls Email Budget vs Actual Pay Scheduled Biweekly
7 report extracts for Treasury are used for budgeting and work order billings. These reports contain the employee pay by pay period, YTD pay amount, pay with fringe benefits, actual pay amount vs budgeted amount. The attrition . report is used for budgeting salary purposes.
The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information. The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information.
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
7 report extracts for Treasury are used for budgeting and work order billings. These reports contain the employee pay by pay period, YTD pay amount, pay with fringe benefits, actual pay amount vs budgeted amount. The attrition . report is used for budgeting salary purposes.
The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information. The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information.
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
document.xlsx Outbound Interfaces 44 of 85 RFP# CON2014-18
Department
Extract System(MF, EIS, Access)
Source Data(FAMIS Accounting, FAMIS Purchasing, FAMIS LDS, FAMIS Budget, FAMIS FAACS, PeopleSoft (PS) HR, PS Benefits, PS Time&Labor, PS Payroll, PS Absence)
Output FILE NAME(with server/library/path)
Delivery Method (FTP, Email, Dept Picks Up, USPS, Interoffice Mail, Save to CON network, Send to Printer)
Data Content
Description/Purpose
Receiving Departmental System Name or Database Name(This is added by Margery to identify the target system of the extract data based on interviews with depts)
Scheduled or On Request(new column)
Run Frequency(Required)
Run Schedule(new column, Day of the Week, or a Specific Date. For example: Every Fri, 15th of every month)
Job Name(Required, JCL or Workflow name with Library/Path)
Software/ Development Tool (Required, EASYTRIEVE, SystemWide, Cobol, SQL, Visual Basic etc)
TTX LDS Attrition.xls Email Scheduled Biweekly
Various n/a pickup As Needed JCL0826A
Attrition salary data 7 report extracts for Treasury are used for budgeting and work order billings. These reports contain the employee pay by pay period, YTD pay amount, pay with fringe benefits, actual pay amount vs budgeted amount. The attrition . report is used for budgeting salary purposes.
The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information. The report is loaded into the Treasury Labor database in Excel format, which also contains budtet information.
By Friday 2 weeks after pay period end
See N:\Finance\Procedures\BAD_AccessDBs\BADAccessDBAdmin.doc
OLF-826A: LISTING OF TRANSACTION CODES BY GL ACCOUNT
Report used to look up approriate transaction code to use for FAMIS entries.
document.xlsx Departmental Systems 45 of 85 RFP# CON2014-18
System Name Brief description of the system and purpose
Operating System
Equal Benefit database Operating System
Both
Air eJOA Financial
Air SFOtime Operational This is the time keeping system for SFO.
Dept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
ADM (HRC)
LBE (Local Business Enterprise) Certification database
The purpose of the LBE Certification Database is to track, qualify, & process enrollment into CMD’s LBE, PUC-LBE, & NP-LBE Program.
The LBE database is a MS Access database developed in late 1990s by City staff.
Primary users are CMD staff to track, qualify, and process enrollment into CMD's LBE program.
ADM (HRC)
The Equal Benefit database is used by the three HRC Certification staff to maintain 12B Equal Benefit Compliance Ordinance information on all active vendors (approximately 1500 vendors), including the vendor number, vendor name and the Equal Benefit status (Yes or No). The vendor and compliance status information is manually maintained by the HRC staff, and it is used for reporting purposes.
Class/Status for Equal Benefits = HBN Compliance or HBN PND (pending status)
The Equal Benefit database is a MS Access database developed in late 1990s by the HRC staff in collaboration with DT.
Tracks 12B compliance and contacts with vendors. Updates vendor status in ADPICS. Provides reports on 12B compliance status and tracks compliance.
ADM (HRC)
Local Business Enterprise Tracking System (LBEUTS)
The LBEUTS enables the Contract Monitoring Division (CMD) to ensure that City departments are in compliance with the provisions of the Local Business Enterprise (LBE) Ordinance, whose purpose is not only to assist small local businesses to compete effectively for City contracts, but also to provide for an overall fair City-wide contracting process.
The LBEUTS is an off the shelf system with some customization made by the staff at Elation System & Software. It is a web-based system.
The LBEUTS is maintained by both Elation System & Software.
The LBEUTS tracks payments between the City, prime, and subcontractors to ensure compliance with the provisions of the Local Business Enterprise Ordinance.
Contains budget values used to validate labor changes in the Airport timekeeping system. Based on DPW eJOA.
Microsoft Windows Server, SharePoint, originally developed by DPW
This is the back-end system to SFOtime. The purpose of this system is to provide the information for SFOtime that validates the labor charges and the funding source. Currently data is manually entered into eJOA, but we are in development of integrating with our internal Capital Planning System (CPS) of automate the process.
Timekeeping system. Transmit data to City Emerge System via interface. System validates the time spent on projects to the budget data in eJOA.
Microsoft Windows Server, SharePoint, .NET, originally developed by DPW
document.xlsx Departmental Systems 46 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
Air Financial
Air Financial Oracle RDBMS
Air Both
Air Operational In development
Air PMBS Financial
Air Airport Labor Database Financial Internally developed Access database
Air Taxi Revenue System Financial Manage taxi revenue and operation
Capital Planning System (CIP Planner)
System is used to track approved capital plan and facility maintenance project budgets, process funding requests for both types of projects, and view project budget to actual expenses.
CIPPlanner CIPAce running on Microsoft Windows Server and SQL Server
The Capital Planning System (CPS) is the system that tracks, monitors, and provide information to run analytical reports for all SFO capital projects. It also is the system that provides budget information and funding information for projects.
Passenger Facility Charge Revenue Reporting System
System is used to track information submitted by airlines on passenger facility charge revenue collected. System tracks cash receipt transaction numbers and interest earnings. FAA oversight on the PFC program requires the Airport to track and report on this data.
To facilitate data compilation, reporting, auditing and analysis. Primary users are the PFC Accounting group.
Ground Transportation Management System (in development)
System tracks ground transportation providers and deducts fees from provider accounts using vehicle transponders.
Vendor developed using Microsoft.NET 4.5 development platform. The integrated development environment (IDE) is Visual Studio 2013 and the programming language is C# 5.0. A customized software solution with integration to other systems including SFMTA's RideIntegrity, utilizes Microsoft SQL Server 2012 platform operating system. Will have a client server application as well as web portal.
Track financial information and other information of the Ground Transportation providers at SFO.
Contract Management and Compliance System (in development)
System will track compliance information for professional service and construction contracts. System may be used to report on contract payments
Tracking and monitoring of contracts at the Airport
Property Management and Billing System - manages revenue and accounts receivables from tenants, leaseholders
Vendor developed using Microsoft.dot.net platform, an off-the-shell package and supported by vendor on Oracle and SQL data based platform. Resides on a Windows server.
Lease management & billing system, including tenant and lease tracking, revenue and accounts receivable
Captures employee level labor data, such as time, cost, pay types, etc.
Used for analysis, reporting, reimbursements, and auditing. Capital Project and Grants team.
is a standalone system, and there is no automated interface with FAMIS. Revenue data is manually entered into FAMIS.
Vendor developed and customized software
document.xlsx Departmental Systems 47 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
Assessor Both
Assessor Both
CAT CityLaw Both
CPC Operational Vendor Developed
CPC Contracts Summary Financial Excel Spreadsheet
City's Property Tax Database System (EZ-Access system based on IBM's AS/400 system)
Citywide property tax database system to manage assessed value for all county taxable property, including real property, business personal property, marine and other vessels and possessory interest for use of government-owned property. San Francisco's assessed value roll is in excess of $1.7 billion and includes more than 200,000 parcels.
The system is based on an IBM pla6tform called AS/400 (Application System 400) with a proprietary vendor interface known as EZ-Access
The main function of the system is to report assessed value and manage changes in assessed value for real property. There is also a module for business personal property valuation. The primary users are the real property transaction clerks, appraisers, appraiser supervisors,mid-level managers and business personal property auditors. The system also provides data to respond to inquiries from members of the public.
Clerk-Recorder Imaging Information System or (CriiS)
This system is the county's vital records management system for marriage certificates and real property recorded documents. The system also records all transfer tax levied and collected by San Francisco.
Proprietary vendor developed software- At-Pac is the vendor.
To view and retrieve recorded documents and process transfer tax payments and recorded document fee collection.
Case, Claims and Work Assignment Management System
SQL Server based client/server system developed by Cycom Data Systems, Inc.
Case, claims and work assignment management including tracking all time and costs associated with said matters, as well as collecting data for use in billing our clients and tracking their use of our services.
Accela Automation (Permit & Project Tracking System, or PPTS)
Web-based permit and project tracking system for most of DBI's and Planning's project reviews.
PPTS is scheduled to go live in late Summer of 2014. It will be the main project and building permit tracking system for Planning & DBI. It has a robust workflow engine that tracks a proejct through it's review process, and displays the project status through an online Citizen Access (ACA) portal. All staff in both departments will use the backend system. The front end ACA system is open to the public to access and search for any information, and it's open to registered users to submit an online applicaton or pay a fee.
Listing of closed, current and pending professional service contracts, including budget, encumbrances, expenses, remaining balance, contractor information, compliance, etc.
Manage the department's professional service contracts
document.xlsx Departmental Systems 48 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
CPC Grant Summary financial Excel Spreadsheet Manage the department's grants
CPC financial Excel Spreadsheet
CPC FAMIS by PPD Extract financial Excel Spreadsheet
CPC Project Summary financial Excel Spreadsheet Manage the department's projects
CRT FISCAL DATABASE Financial oracle, MS Access. Proprietary
CRT CABS DATABASE Financial Oracle, Magic, MS Access. Proprietary
CSC Track status on budget, salary, and benefits Financial Excel database
CSC Financial
CSC Financial
CSC Financial Email and Excel database
CSS To record parent payments Both Web-based Cash register
CSS Tracking Log-FY13-14.xlsx Excel Financial Microsoft TrackingCSS Excel Financial Microsoft Analysis & Reconciliation
CSS Expenditure Spreadsheet Excel Financial Microsoft Analysis & Reconciliation
Listing of closed, current and pending grants, including budget, grantor, project, start and end date, project manager, other agencies, work orders, etc.
Work Order Recovery Summary
Listing of closed, current, and pending work order recoveries, budget, agency, start and end date, project manager, project description, encumberances, actual billed to date, remaining balance, projection for the rest of the fiscal year, account codes, etc.
Manage the department's work order recoveries
Biweekly report of payroll expenses by account code and employee used to prepare expenditure projections
Prepare payroll projections that feed into our expenditure projection.
Listing of closed, current, and pending projects, budget, agency, start and end date, project manager, project description, encumberances, actual billed to date, remaining balance, projection for the rest of the fiscal year, account codes, etc.
Translates payroll data from FAMIS to transmit to the State
To facilitate data compilation, reporting, auditing and analysis. Primary users are the Court Accounting group.
The system maintains payment information for the Court Appointed Attorneys, Investigators and Expert Witnesses for Indigent Defense.
To facilitate data compilation, reporting, auditing and analysis. Primary users are the Court Accounting group.
CSC Budget/Payroll database
Reporting and analysis. Primary user is CSC.
Invoice tracking document/database
Manage and Track status of vendor invoices and payments
Handwritten document and Excel database
Reporting, and status tracking. Primary user is CSC.
Work Order document/database
Maintain information on services performed for other departments
Handwritten document, Word, and Excel database
Reporting, and status tracking. Primary user is CSC.
Real Estate document/database
Maintain real estate and lease agreement, and rental payments
Reporting, and status tracking. Primary user is CSC.
California Child Support Automation System - Child Support Enforcement (CCSAS-CSE)
GL Accts & Revenue Analysis.xlsx
document.xlsx Departmental Systems 49 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
CSS Excel Financial Microsoft Reconciliation
CSS Bank Reconciliation Excel Financial Microsoft ReconciliationCSS To input data for budget Financial Web-based Budget entry
DAT CALWRAP DATABASE Both Microsoft Access
DBI Operational Vendor Developed
DBI Both
DEM Operational
DEM Financial
Reconciliation: Revenue vs. Expenditure
State of California - Health & Human Services Agency (Department of Child Support Services - CS921)
CALWRAP DATABASE - This is an Access Database used to manage the District Attorney's Relocation program
Daily operations in managing the Witness Relocation Program to include, invoicing, setting up accounts, closing accounts, reporting as needed, and tracking witnesses.
Accela Automation (Permit & Project Tracking System, or PPTS)
Web-based permit and project tracking system for most of DBI's and Planning's project reviews.
PPTS is scheduled to go live in late Summer of 2014. It will be the main project and building permit tracking system for Planning & DBI. It has a robust workflow engine that tracks a proejct through it's review process, and displays the project status through an online Citizen Access (ACA) portal. All staff in both departments will use the backend system. The front end ACA system is open to the public to access and search for any information, and it's open to registered users to submit an online applicaton or pay a fee.
Pont of Sale - iPayment/Wausau Remittance and Cashiering System
Remittance and cashiering system with an enterprise content management solution for all the transactions including defined workflows.
Integrated Windows based system for remittance, cashiering, archival and workflow.
Processing payments received by DBI for various fees owed to the City and County of San Francisco.
Service Now transitioning from BMC Remedy
Tracks IT asset inventory, and IT requests for service (primary function).
web-based system with some customizations
Main function is keeping track of all requests for service that goes through the DEM helpdesk.
Financial Management Workbook
Database of grant expenditures classified according to the grant requirements, the pupose of which is to track and report grant spending and to serve as a drawdown mechanism.
Excel file with macros developed by grantor.
Reporting and auditing. Grantor is the primary user
document.xlsx Departmental Systems 50 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
DPH DPH LDS Database E10 Financial
DPH Financial Reporting of contract data.
DPH COOL (Contract Online) Financial Contract Document Repository.
DPH
The DPH LDS database maintains Payroll data extracted from FAMIS
FORMDPH1 and FORMDPH2 files are created using data from 8 separate extracts (refer to Extract File #3 through 10 in this document) of various LDS transaction data.
The data is stored in an Oracle Database while the front-end is made in Oracle Application Express (APEX).
Reporting of labor distribution data for Human Resource staff, non finance managers, analysts, and support staff that do no have access to FAMIS /EIS. The database does have value for a subset of non finance users who do not require as much detail in their data and as a result the query is simpler to use and faster than EIS for non finance staff.
CMS Contract Management System
DPH Contract office uses CMS (Contract Management System) and COOL (Contract Online) to create and maintain contracts.
COOL is made up of 2 systems. CMS in the database part of the system it is an Oracle Database. The second part is the document management system that is provided by EMC / Documentum. Web based system on the DPH internal Network.
COOL is used for document storage, review, development and routing. also document repository for sole source requests, all contract documents for all DPH programs. COOL uses some of the info entered into CMS to create the contract folders.
Oracle database that captures structured contract data; and a document repository based on an EMC Documentum product which stores unstructured data such as forms, PDFs, etc. The Oracle database feeds information into Documentum and end users then upload documents into Documentum. This is an internal and external web based application.
Avatar MSO PPN Provider Claims
The MSO module of the Netsmart Avatar system is the claims payment module of the Avatar electroic health records and billing system. MSO processes adjudicates and processes claims paid to PPN providers of behaviorial health services for CBHS (Community Behvioral Health Services)
Avatar is an electronic health record and patient billing system. Generates claims payments to PPN providers.
Developed by Netsmart. Proprietary software for behavioral health. This is a national company with a California version of the application.
To pay claims to PPN providers. An FTP file interfaces with FAMIS to cut checks to PPN providers
document.xlsx Departmental Systems 51 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
DPW Financial
DPW Financial
DPW Financial and Operational
DPW Financial
eJOA
Allows for electronic creation and approval of job orders, which allow Public Works to track individual scopes of work with detailed budgets by activity and location.
SQL Server, .Net, SharePoint, K2 Developed in house.
Electronic creation and approval of job orders systemDPW uses eJOA to create job orders online. Data is manually entered into eJOA, and the completed document is then submitted for approval. After it is approved, transaction is entered manually into FAMIS where a JE is processed to update (increase or decrease) the budget.
RAS (Requisitions for Materials and Supplies)
Requisition Tracking and Approval System. It automates requisition process. DPW and Vendors request, approve, fund, and complete requisitions for materials and supplies online.
SQL Server, .NetDeveloped in house.
DPW uses RAS to create requisitions for materials and supplies. Data is entered into RAS manually, and the completed requisition is submitted via Hostbridge into FAMIS Purchasing for approval and encumbrance.
After funds are encumbered and PO is created, the PO information is sent to DPW to update RAS via Hostbridge
OFFMA 81 (Construction and Professional Services Contracts)
DPW System Description - OFFMA 81 is an Automated, dual approval path contract system used for advertisements, bidding, and awards.
SQL Server, .Net, SharePoint, K2 Developed in house.
Data related to bids and awards are entered manually into OFFMA 81. This includes bid information, bidder data, bid responses etc. Some of the information is used for advertising.
Data to encumber funds for the contract is entered manually into FAMIS. After the funds are encumbered, the Document # is entered manually into the OFFMA 81 system and the award is issued.
CAT (Construction and Professional Services Contracts Database)
DPW System Description - CAT, the Contract Automated Tracking System is the central database for the contract systems. CAT takes information from the Contracts eSystems and in turn those eSystems populate information in CAT. Used for look up and reporting purposes.
SQL Server, .Net, SharePoint, K2 Developed in house.
Provides one central place to view contract information pulled from multiple systems.
document.xlsx Departmental Systems 52 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
DPW FinancialeCO (Change Orders for Construction Contracts)
eCO is an application that electronically processes change orders for construction contract. Change orders are associated to the original construction contract.
SQL Server, .Net, SharePoint, K2 Developed in house.
Processes and maintain change order information for Construction contracts. The system captures two types of contract changes:
1. The changes do not impact the contract amount or funding source - This scenario does not require a FAMIS update, and it only requires a change order record to be created in eCO.
2. The changes either impact the contract cost or there is a change to the funding source - This scenario requires a change order to be created in FAMIS to adjust the contract amount and/or the funding source.
Change Order records are created manually in FAMIS and in eCO. After the record is processed by FAMIS, the fund accountant then updates the record in eCO with the FAMIS Change Order document number.
document.xlsx Departmental Systems 53 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
DPW Financial
DPW Financial
DPW eCSO Financial
eMod(Change Orders for Professional Contracts)
DPW System Description - eMod is the Contract system used to modify existing professional service contracts.
SQL Server, .Net, SharePoint, K2 Developed in house.
Process and maintain change order information for Professional Service contracts. Two scenarios of Professional Service contract changes:1. The changes do not impact the contract amount and there is no change to the funding source - This scenario does not require FAMIS updates, and it only requires a change order record to be created in eMod.
2. The contract changes either impact the contract cost or there is a change to the funding source - This scenario requires a change order to be created in FAMIS to adjust the contravt amount and/or the funding source. Change Order records are created manually in FAMIS and in eMod. After the record is processed by FAMIS, the fund accountant then updates the record in eMod with the FAMIS Change Order document number.
ePayment (Construction and Professional Services Contracts)
Payment processing system whereby contractors invoice and also enter the information that is required by CMD (old forms 7,8, & 9) . Payment is processed using a workflow.
SQL Server, .Net, SharePoint, K2 Developed in house.
Online vendor invoicing systemThis is the DPW Vendor Invoicing System - Vendor submits invoice via ePayment online function. After it is approved, DPW enters the invoice into FAMIS manually to request payment.
Online contract system that external and internal users operate to issue and approve Contract Service Orders and Task Orders under a master agreement between DPW and a contractor. Used for Master Agreements and As-Needed Contracts.
SQL Server, .Net, SharePoint, K2 Developed in house.
Online system which creates Construction and Professional Services orders/releasesData is entered into FAMIS manually to encumber funds for the contract. After the encumbrance is processed, a contract record is created in eCSO and populated with the FAMIS encumbrance number. As-Needed Construction and Professional Services contracts function like BPOs and releases.
document.xlsx Departmental Systems 54 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
DPW PMDB Financial
DPW EPM Financial
DPW PMAD Financial and Operational
DPW CMMS Operational INFOR EAM version 10.1.2
Interface used to query labor and non-labor cost/budget information by lower level detail. Used for reporting purposes
SQL Server, .NetDeveloped in house.
Database shows estimated and actual labor expenditures, non labor cost and other cost information for reporting purposes
DPW enterprise project management system provideds a central platform for project managers, leads, and staff set up and track project scope and schedule and share information among different divisions. It also enables the high level project financial planning.
MS Project Server and Project Pro;Sharepoint;SQL Server;
The primary users are project managers, leads, engineers, architects in IDC, BDC, and BPM. It provideds a central platform for project managers, leads, and staff set up and track project scope and schedule and share information among different divisions. It also enables the high level project financial planning.
Project Management and Accounting Database used only by Construction Management to issue CSO's, process invoices, track expenditures on labor and invoice payments, and track reports. Used for reporting purposes only.
SQL Server, MS AccessDeveloped in house
PMAD is used by Engineers and Architects to track the milestone for the Construction and Cost Management phases of a construction project. To Track as needed contracts, issues cso's, and track costs. Generate status reports.
CMMS is a Commercial Off the Shelf software solution (INFOR EAM) utilized by RED and DPW Operations Bureaus for the following:1. Tracking of city assets (e.g. facilities, streets, trees, bridges, tunnels, etc)2. Management of the workforce that provides maintenance on these City assets. Units of work are tracked via "Service Orders".
Purpose:1. Tracking of city assets (e.g. facilities, streets, trees, bridges, tunnels, etc)2. Management of the workforce that provides maintenance on these City assets. Units of work are tracked via "Service Orders".Note: Other features in Software Solution are not utilized.
Primary Users:1. RED Stationary Engineers and Managers2. DPW Operations Managers, Supervisors, Administrative Staff4. City Dept Requestors
document.xlsx Departmental Systems 55 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
DPW Permit Accounting Financial
DPW Progen Financial
DPW DPW Order Financial
DPW DPW FAACS database Financial
DPW Financial
DPW MyTIME (used to be DETS) Financial DPW Employee timekeeping system
Internally developed system used to record details of all financial transactions related to Bureau of Street Use and Mapping's activities, including permit processing. Used for reporting purposes only.
Web Application, ASP.net/VB.net, SQL Server DB Backend, In house development
Tracks Permit Issuance and its Payment statusDPW issues permits for various reasons, such as street closing for events, Right of Way, Excavations etc. Permit request data is manually entered into the Permit Acctg system. This system also maintains the status of the Permit (issued or in process) and its Payment (paid or outstanding).
Database software for JOC contracts, acting as the link between contractors & DPW to create Task Orders and to determine pricing. Used for reporting purposes only.
It maintains Job Order for As Needed Construction contracts. As-Needed Cntracts are like BPOs and JOC is the blanket release
Approval system to electronically create and sign documents such as hearings, contract advertisements, and other official records.
SQL Server, .Net, SharePoint, K2 Developed in house.
Approval system to electronically create and sign documents such as hearings, contract advertisements, and other official records. DPW does not have a Commission to approve awards like other depts. DPW provides services to other depts which have Commissioners and General Manager to approve and sign awards. DPW is under a directive to award contacts The award info is entered manually into the DPW Order System and signed by the Director of DPW. This system does not interface with FAMIS
database for reporting DPW fixed assets information
For reporting purposes. Controller sends DPW a report of its assets to confirm. DPW reviews the report, confirms or makes corrections, if any, before returning the report to the Controller's department
eGrant (under development)
Grant database & Electronic Grant Billing & Reconciliation System
SQL Server, .Net, SharePoint Developed in house.
MyTIME - Timekeeping system for entering and approving employee time records
SQL Server, .Net, SharePoint Developed in house.
document.xlsx Departmental Systems 56 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
DT CIMS Financial
Fire SFFD HRMS Mostly Operational Oracle Database
Fire BFP Database System for tracking permits and inspections. Both Oracle Database
HSA Panoramic System Both, operational and financial
HSA DAAS CDA Grants Database Operational
HSA Operational
HSA FC Rep Payee Database Operational
The CIMS system is used to collect blling information from DT's various sytems and provide a interface into FAMIS for our workorder billing to client departments. Client departments can also view their monthly billings by logging on to CIMS.
CIMS is runs on an XP server box. Cutrrently it is an unsupported verdor product
The main purpose of is CIMS is to collect billing data from DT various sources and generate a workorder billing interface file into FAMIS for DT's monthly workorder billing for client departments
Internal HRMS system for tracking of inventory, vehicles, personnel, facilities.
Reporting and tracking. All members have access to system to input data, but most reporting is done by support staff.
Report and track all Bureau of Fire Prevention (BFP) inspections and permits, and their corresponding fees.
The application used primarily in DAAS- Public Administor/Public Guardian-Public Conservator/Representative Payee Programs to set up and manage clients/decedent estates, document and track clients inventory, and produce periodic Court Accounting documents. It is a fully integrated financial and Accounting system used by DAAS Accounting team.
Panoramic is a web-based vendor application solely developed for County Public Guardian-Public Conservator and Public Administrator. It is currently in use in 30 California counties , Texas Department of Aging and Disability Services, the Kentucky Cabinet of Health and Family Services, Office of the Public Guardian in Cook County (Chicago), and Clark County PA/PG (Las Vegas, NV).
The application is used for collecting client/decedent demographic information, tracking of clients, assets, heirs, and case notes, producing Court Accounting Documents, case management, sharing information and transferring cases between programs, processing payments and ACH and manual deposits, cash management, auto distribution of interests, producing misc. Jasper and adhoc reports.
Database tracking grant information from funder commitments to encumbrances, grant expenditures, and match expenditures by required cost categories for reporting and claiming purposes.
Access database developed and maintained by HSA Staff
Reporting and analysis by Ping Chen, Jian Feng He, and Heather Davis
HUD Grants Database (in early development)
Database tracking grant information from funder commitments to encumbrances, grant expenditures, and match expenditures by required cost categories for reporting and claiming purposes and to support audit files. Also tracks actual claims and receipts.
Access database developed and maintained by HSA Staff
Reporting and analysis by Jens Hansen, Gregorio Montemayor, and Heather Davis
Foster Care SSI/SSA Representative Payee client database, tracking client-level credits and debits to GL 219 and Subsidiaries SSO012, SSO017, and SSO018 in lieu of separate bank accounts for every client.
Access database developed and maintained by HSA Staff
Reporting and analysis by Caren Wan and Heather Davis
document.xlsx Departmental Systems 57 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
HSA Claimsdata Financial Reporting and analysis
HSA CARBON Operational
HSA Cost Summary Financial/Operational Reporting and Analysis
HSA SimClaim Financial/Operational
HSA Jobs Now Operational
HSA Operational Data repository
HSA FCS Calwin Issuances Track CalWIN warrants for Foster Care Program Financial Data repository
HSA VACS Operational
HSA CalWIN Both, operational and financial
HSA Working Family Credit Financial
Database tracking claim information and revenue from State/Federal Agencies
Access database developed and maintained by HS Staff
Human Services Contracts Division system for recording various contracts and accepting vendor billing/invoice documents
Access database developed and maintained by outside vendor with a Web Interface for users
Sharing budget and performance parameters and outcomes, uniform electronic online invoicing against budget, and maintaining and tracking invoice payment business processes.
Database that categorize expenditure data included in the Quarterly Administrative Expense Claims (from Foxpro files).
Access database developed and maintained by HS Staff
Revenue Simulation Model that is used for budgeting purposes.
A system of Excel spreadsheets developed and maintained by HS Staff
Reporting and analysis, by HSA budget and fiscal staff
Client tracking system for clients active in the job search/work programs
Access database developed and maintained by HS Staff
Reporting and analysis, by HSA fiscal and program staff
RWS-Returned Warrant System
Track warrants returned by workers to fiscal for cancellation
Access database developed and maintained by HS Staff
Access database developed and maintained by HS Staff
Ventura Automated Collection System is used for collection of client overpayements to the various Human Services programs.
It is a client server system hosted in Ventura County
System used to track client accounts receivable, payments, and generates monthly statements
Eligibility determination and benefits issuance system maintained by a 19 county consortium at the State level
The CalWIN system is a vendor developed system for 18 user counties
The system is used to determine client benefit eligibility and issue client benefit payments
The WFTC System maintains information on recipients who are eligible to receive Working Family Credit checks. The WFTC system produces a file that is used by FAMIS to generate checks. Once checks are generated out of FAMIS, a file with the check number, recipient and check amount is emailed to the WFTC manager who imports that information into WFTC.
Technical Environment:• The WFC application went online on 2/5/07 and it was built in house by the HSA IT development team. • The system is also being maintained by the HSA IT team. • It is a web based application, built using Coldfusion and a SQL back end database. • There are currently 22 active users who process roughly 12,000 applicants each year.
Proccessing applications for the Working Families Tax Credit
document.xlsx Departmental Systems 58 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
HSA Cash Issuance System Financial
HSA Financial
The HSA Cash Issuance System performs many functions, for example• Creates the HSA Warrant interface file • Interfaces with the CALWIN system (California Welfare Information Network) to obtain the recipient and benefit information. The information is then used to create the Daily Warrant interface file to post to FAMIS • Matches CalWIN warrant cancellations with FAMIS “cashed” records and initiates transactions to fix incorrectly canceled warrants in CalWIN if necessary • Maintains and assigns warrant numbers• Maintains the HSA Banking information, including the bank numbers associated with the warrants issued • Creates a print file that is sent to Reprographics for printing and mailing • Provides adhoc and reconciliation reports for HSA, and other agencies, such as the Housing Authority• Interfaces with BofA for funds transfer
HSA Cash Issuance System is written in COBOL. It was developed locally by DTIS (SF Department of Telecommunications & Information Services) staff in 2005. It was turned over to HSA IT staff for maintenance and enhancement in 2008.
Daily file size is 50 to 100 records. On a day when monthly Fiscal warrants are issued (4 work days before the last calendar day of the month) the number of records could reach 3200.
Interface of fiscal issuance data to FAMIS
HSA LDS Reporting database
The database maintains individual payroll data by pay period, for example regular work hours in the pay period, regular non-work hours in the pay period, premium pay in the pay period, total wage in the pay period, total fringe in the pay period, YTD figures as of that pay period for various fields, various identification data like index code, roster code, job class, etc.
The HSA Labor database is an Access database, developed and maintained by HSA staff
The data is used by HSA for reporting, claims processing, and reconciliations
document.xlsx Departmental Systems 59 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
HSS Both
JUV Financial reporting and tracking account status
JUV Financial Excel reporting and tracking
JUV Financial Excel Inventory
JUV Financial Excel Reporting and tracking
JUV Financial Excel
eMerge Benefits Administration module
eMerge functions as the transactional system utilized by HSS to administer benefits for employees and retirees, and their dependents.• Employer Groups (City College district, SF Unified Schools, Superior Court, and City and County of San Francisco) • Benefit information includes medical, dental, RX (when carved out), FSA/HSA selections, and other fringe benefits such as LTD, Life Insurance, etc.
Approximately 62,000 members and 48,000 dependants, a total of approximately 110,000 individuals being maintained by the system.
Processing health and other employee benefits, Reporting, Auditing, Analysis. Primary users are Benefit Analysts and Finance.
JJIS Juvenile Justice Information System
There are several components of this system. The Restitution Module records and tracks restitution payments made by the juveniles on probation, including the amount ordered by the court, the total payments made, and the remaining balance.
Youth Confiscated and Contraband Funds database/spreadsheet
Tracks the funds confiscated from the juveniles. After the juveniles are released, they can request the funds to be returned to them.
Inventory database/spredsheet
Tracks POs and receipt. JUV uses FAMIS Purchasing to purchase materials and supplies, primarily use Prop Q as the authority. JUV also has its own blankets.
Foster Care Administration Account database/spreadsheet
The database maintains the funds reimbursed by the Fed Govt to manage juveniles who are not in foster care
Work Order Billing Approval Database (for services received / performed by other departments)
It maintains payment requests from other departments for services performed on behalf of JUV. JUV reviews and approves the billing via email.
document.xlsx Departmental Systems 60 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
LHH LHH FAACS database Financial Excel
LHH Financial
LHH LHH LDS database Financial
MTA Operational Only by MTA
MTA Financial Only by MTA
The database contaisn fixed asset information for all the divisions within DPH, including SFGH, LHH, Jail Health, Home Health etc. The data is downloaded to LHH via FAMIS extracts. After receiving the extract files, LHH Finance runs a macro to extract only the data associated with LHH, and convert it to a database in the Excel format. for users to generate reports for the auditors.
ADL (Patient Trust Account System)
At LHH, an account is set up in ADL (Patient Trust Account System) when the patient is admitted to maintain the patient’s income/deposits (for example Social Security checks) and expenses (for example share cost/co-pay for medical services). ADL is like the banker for the patients. .
This LDS database contains employee salary information (hours & $ by each employee.) for a pay period and YTD. It also maintains employee salary summary information by subobjects and payment codes. This file is used by the LHH Payroll department for analysis and reporting.
The data is stored in an Oracle Database while the front-end is made in Oracle Application Express (APEX).
Reporting of labor distribution data for Human Resource staff, non finance managers, analysts, and support staff that do no have access to FAMIS /EIS. The database does have value for a subset of non finance users who do not require as much detail in their data and as a result the query is simpler to use and faster than EIS for non finance staff.
Revenue sales accounting and inventory tracking of fare media
Kenneth Edmonson kenneth.edmonson@sfmta.com
Primary User: MTA Revenue Operations Unit. For Customer service, detail sales, invoices and collections (example, by fare media type and individual vendors)
Finance accounts receivable and accounts payables
Paul Kao Paul.kao@sfmta.com
Primary User: Revenue Accounting Unit. Accounting & Reporting on Retail sales, invoices and collections (example, by fare media type and individual vendors)
document.xlsx Departmental Systems 61 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
MTA Operational
MTA Operational
MTA Grants Management Operational No
MTA Financial
MTA Operational
Detailed schedules, resource loading, labor usage analysis, standardized WBS, timesheet submission and approval, forecast labor.
Lucien Burgert lucien.burgert@sfmta.com
Timesheet submission; scheduling; resource loading and analysis; Work Breakdown Structure control; forecast and actual labor reports.
Primary users: Project-based staff.
Yes, for the purposes of scheduling and resource loading, Primavera P6 is used by other entities.
System of Record for Transit Operator payroll
Rosa Esquivel Rosa.esquivel@sfmta.com
TRANSIT OPERATOR SCHEDULE, WORK, TIMEKEEPING TRACKING
TRANSIT OPERTIONS, SCHEDULES, DISPATCH, PAYROLL, TRAINING, LICENSE AND MEDICAL, TRANSIT SUPERVISION
Matt Brill matthew.brill@sfmta.com
The main functional purpose of the system is capital fund management. It is used to coordinate funds between Capital Procurement and Management, Accounting and Capital Financial Planning and Analysis on grants. The primary users are the Capital Procurement and Management team.
System of Record for SFMTA's Capital Program Controls System
Lucien Burgert lucien.burgert@sfmta.com
Project financials reporting and analysis. System of record for SFMTA's Capital Program Controls System.
Primary users: Agency-wide.
Not aware of any other entities using EcoSys.
Tracking vehicle assets and inventory
Bus: Jim De Metris Jim.demetris@sfmta.comRail: Carol Wolther carol.wolther@sfmta.comMaterial Management: Angela Carmenangela.carmen@sfmta.com
For Materials Management: SHOPS is a complete inventory management and control system utilized to handle the entire inventory life cycle, tracks all inventory transactions, monitors stock levels to automatically create replenishment requests when necessary, and provides reporting functionality to management and interested parties. Primary users are the inventory mgmt staff (storekeepers, materials coordinators, managers) and procurement staff (purchasers, assistant purchasers)
SHOPS is also used by Muni Rail and Rubber Tires Maintenance departments to track work orders, vehicle assets, material costs, labor hours and to plan preventive maintenance.SHOPS data is also extracted and used by SFMTA Accouting/Finance to reconcile transactions at end-of-month processing.
document.xlsx Departmental Systems 62 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
MTA Operational n/a
MTA Operational Unknown
MTA Financial NO
MTA Financial No.
New Enterprise Asset Management System in planning phase
Infor EAM will be the agencies primary asset management system. It is expected that it will replace SHOPS and the other assets systems currently in use within the MTA.
The system is not currently deployed but DPW does use an on presmise version of the software.
Vendor Reporting Database for Adhoc Queries
Carolyn Lew carolyn.lew@sfmta.com
Extract current Vendor Number & Name, etc.
Captures project and overhead costs for cost allocation calculations and distribution across projects and cost centers
Paula Florence/ Deo Laudencia paula.florence@sfmta.com deo.laudencia@sfmta.com
Reporting, Billing - using Overhead Rate to calculate & allocate to various index codes. Grant Section Staff, Paula Florence Deo Laudencia
MS Access database which maintains the garage deposit data downloaded from the BofA accounts. The purpose is to post daily revenue collected from the garages to the respective garage revenue index codes/subobjects in FAMIS.
Keith Chan & Paulette Benson kwai.chan@sfmta.com paulette.benson@sfmta.com
The interface saves our time to enter manually the amounts of different index codes and sub-objects to FAMIS.
document.xlsx Departmental Systems 63 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
MTA Both
MYR Total Grant Solution Financial vendor developed
MYR iEmployee Financial platform Reporting - Finance Team
MYR Audit Log Financial proprietary Auditing - Finance Team
MYR Monitoring Log Financial proprietary Auditing - Finance Team
eTIMS (Electronic Ticket Image Management System) is a fully integrated ticket information management system that handles the processing of parking violation and residential permit parking. There are various subsystems - the core being General Processing which is used to inquire about parking tickets, record payments, make adjustments to ticket payments, respond to and generate correspondence, suspend ticket processing and record ticket dispositions. In addition, it automatically assesses financial penalties and mail notices. The Residential Parking Permit system is an on-line interactive system for entering and maintaining RPP information.It maintains parking Permit and Citation Payment information, including Process Date and Payment Date, Amount, Method or How Paid (check, cash, credit cards) and Account or where the payment was made (customer service center, lockbox, DMV, by phone, by web.
eTime creates four interface files to record the Parking & Traffic refunds transactions in FAMIS
Paul Kao Paul.kao@sfmta.com
Fully integrated ticket information management system that handles the processing of parking violation and residential permit parking form ciations issue to ciatations settllement (either payment or dismissal)
SFMTA's is soley used by the department, as per contract with PRWT, the system adminisrator and payment processor (through lockbox).
TGS is the grant administration tool for the Workforce Development Division.
Reporting - Finance and Contract Administration staff
iEmployee is our timesheet management system.
Track receipt of audited financial statements as required by grant contracts.
Track progress of subgrantee financial monitoring.
document.xlsx Departmental Systems 64 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
MYR Track employee expense preapprovals Financial platform Auditing - Finance Team
MYR Film Permit Database Both proprietary Analysis - Film Commission
MYR Financial proprietary
MYR EMSI Operational software
MYR Monster Operational software
MYR Salesforce Operational software
MYR Base Camp Operational platform Analysis - Film Commission
MYR Elations Operational platform Reporting
MYR Vertical Response Operational platform
MYR Cash Receipt Log Track cash received by the department. Financial proprietary Auditing - Finance and Admin staff
SmartPDF (Employee Preapprovals)
This database tracks film permits, filming locations, and payments
Contract and Invoice Tracker
Track contracts and invoices as they are processed.
Auditing - Finance, Contracts, and Admin staff.
Provides labor market data, workforce intelligence, and regional economic analysis - combining expert research and consulting with professional software.
Analysis - Workforce Development Division
Real-time data and analytical tools for labor market information (job listings, job requirements)
Analysis - Workforce Development Division
Track interactions with all businesses and cases for individual businesses we are assisting. We are also working to make the system develop reports that show changes in the commercial corridors over time.
Analysis - Office of Small Business, Economic Development, Workforce Development Divisions
This is a searchable database of film industry reports. This tool is used to target productions in development by sending them information about Scene in SF Rebate Program.
Web based labor compliance system for the submittal, tracking and review of electronic certified payroll reports in order to track compliance with prevailing wage requirements; monitor local workforce hiring goals for Citybuild; and cloud based CRM (Customer Relations Management) database system for CityBuild to track clients, contractors, and project status.
Vertical Response is a web-based contact management and communication system that we use to distribute public meeting notices, event invitations, funding notifications and our e-newsflash to our various stakeholders.
Reporting - Used by Admin staff for mass mailings.
document.xlsx Departmental Systems 65 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT Both
PORT Financial
Oracle E-Business Suite (EBS)Subsystem Inventory
Module of Oracle E-Business Suite for automated inventory control and management
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Inventory (INV) core standard module.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
Manage quantities and average cost pricing of materials and supplies Portwide.
Primary users are Accounting, Maintenance, and Storeroom staff.
Oracle E-Business Suite (EBS)Subsystem Accounts Payable
Module of Oracle E-Business Suite for managing cash flow and processing of payments
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Payables (AP) core standard module.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
Vendor payments and financial reporting.
Primary users are Accounting staff.
document.xlsx Departmental Systems 66 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT Both
PORT Operational
Oracle E-Business Suite (EBS)Subsystem Purchasing
Module of Oracle E-Business Suite for supplier management
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Purchasing core standard module.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
Automated procure-to-pay cycle integrated with resource planning, particularly for Oracle eAM.
Primary users are Business Services/Purchasing staff.
Oracle E-Business Suite (EBS)Subsystem Human Resources
Module of Oracle E-Business Suite for maintaining employee, assignment, position, job class, grade, hourly rate information to support Oracle E-Business Suite, custom Oracle Payroll, and custom Work Management. Manually sychronized with PeopleSoft HR.
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Human Resources (HR) core standard module.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
Employee validation, compensation
Primary users are HR and Payroll staff.
document.xlsx Departmental Systems 67 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT Both
PORT Both
Oracle E-Business Suite (EBS)Subsystem Accounts Receivable
Module of Oracle E-Business Suite for maintaining invoice, receipt, and customer information
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Receivables (AR) core standard module.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
- Customers, by interface- Invoices, by interface- Customer remittance payment, by interface- Service/late charges- Std and custom reports
Primary users are Accounting, Real Estate, and Maritime staff.
Oracle E-Business Suite (EBS)Subsystem Fixed Assets
Module of Oracle E-Business Suite for capital asset accounting and depreciation accounting
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Fixed Assets (FA) core standard module.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
Reporting of capital assets and calculation of depreciation.
Primary users are Accounting and IT staff.
document.xlsx Departmental Systems 68 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT BothOracle E-Business Suite (EBS)Subsystem Enterprise Asset Management (eAM)
Module of Oracle E-Business Suite for asset and work order management
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Enterprise Asset Management (eAM) related core standard modules (e.g. WIP, BOM, Work Requests, Work Orders, Preventive Maint Work Orders, DBI, Workflow, etc.).
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
Supports automated, condition-based maintenance strategies for Port facilities, properties, and public access infrastructure. Integrates physical and financial aspects of capital assets; work order and asset management.
Primary users are enterprise wide (not just the Maintenance division).
document.xlsx Departmental Systems 69 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT Operational
PORT Operational
Custom Oracle PayrollSubsystem Time Entry
Tracks employee time (e.g. time off, time worked on a work task) by pay period
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Payroll, Time Entry, and Labor Distribution related custom module and associated custom code.
Data stored in Oracle RDBMS 10gR2 backend-tier database.
Oracle iAS 10g / Portal front-tier application (with Oracle Forms & Reports 10g, SSO, OID, etc).---------------Proprietary custom module and associated custom code designed, developed, implemented, and configured by external consultants and Port IS Business Apps staff to meet Port of SF business process and data rqmts.
Positive time entry for all work hours by pay period, employee, work date, work task, and paycode.
Primary users are Payroll staff.
Custom Oracle eAM Time-Entry
Tracks Maintenance employee time (e.g. time off, time worked on a work task) by week
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Time Entry and Work Order management related custom java, jDeveloper OAF, PL/SQL, UNIX shell scripts, etc. code.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Proprietary custom code designed, developed, implemented, and configured by external consultants and Port IS Business Apps staff to meet Port of SF business process and data rqmts.
Positive time entry for all work hours by week, employee, work date, eAM work task, and paycode. The data is summarized at the WMS work task level and keyed into Oracle Custom Payroll (Time Entry)
Primary users are Maintenance shop supervisors.
document.xlsx Departmental Systems 70 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT PROPworks (AirIT) Both
PORT Operational
Manages and tracks Port properties, customers, agreements, leases, vessel activities, sales, billing, and invoicing.
Platform: Red Hat Enterprise Linux 6.4 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: AirIT / PROPworks 7.4.3 enterprise application.
Red Hat JBoss 4.2.1 middle-tier application server.
Jaspersoft JasperReport Server 5.5.
Data stored in Oracle RDBMS 11gR2 database.---------------Developed by vendor (AirIT Inc.) & configured by external consultants and Port IS Business Apps staff to meet Port of SF business process and data rqmts.
Manages and tracks Port properties, customers, agreements, leases, vessel activities, sales, billing, invoicing, and associated revenue information.
Primary users are Real Estate, Maritime, and Accounting staff.
Accela Land Management (Accela--externally hosted)Subsystem/Module 1) Land Mgmt 2) Citizen Access 3)Electronic Document Review (EDR is in process)
Manages and tracks Port-issued building permits.
Platform: Accela web-based application (with multi-tenant middle-tier application server and associated backed-tier Oracle RDBMS being remotely hosted in Salt Lake City, UT by Accela).---------------Software: Accela 7.3.---------------Developed by vendor (Accela Inc.) & configured by external consultants and Port IS Business Apps staff to meet Port of SF business process and data rqmts.
Manages and tracks issuance of Port building permits, including support of associated regulatory and administrative functions..
Primary users are Engineering, Real Estate, and Accounting staff.
document.xlsx Departmental Systems 71 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT Capital planning Financial
PORT Financial
Facilities Renewal Resource Model (FRRM)/Capital planning/Pacific Partners Consulting Group (GSA)
Platform: Facilities Renewal Resource Model (FRRM) web-based application (with multi-tenant middle-tier application server and associated backed-tier database server being remotely hosted by Pacific Partners Consulting Group / Sightlines, LLC with oversight by CCSF GSA).---------------Software: FRRM & CIPAce version 6.---------------Developed by vendor (Pacific Partners Condulting Group / Sightlines, LLC) & configured by external consultants and Port IS Business Apps staff to meet Port of SF business process and data rqmts.
Tool to predict the annual funding required to keep facilities in a state of good repair; intended to be the basis for determining how much funding will be allocated for facility renewal.
Oracle E-Business Suite (EBS)Subsystem Project Costing and Project Management (awaiting future configuration/deployment)
Modules of Oracle E-Business Suite for project and portfolio management
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Project Costing & Project Management core standard modules.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & soon to be configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
Will allow project managers to plan the work, assign resources, forecast to completion, and communicate to stakeholders
Primary users - TBD
document.xlsx Departmental Systems 72 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT OperationalCustom Oracle Work Management System (WMS)
Custom-built Oracle application to record job costs for each work order/work task that relates to a project
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Work Order Management System (WMS) custom module and associated custom code.
Data stored in Oracle RDBMS 10gR2 backend-tier database.
Oracle iAS 10g / Portal front-tier application (with Oracle Forms & Reports 10g, SSO, OID, etc).---------------Proprietary custom module and associated custom code designed, developed, implemented, and configured by external consultants and Port IS Business Apps staff to meet Port of SF business process and data rqmts.
Accounting and reporting for direct cost of jobs and projects at facilities and by funding source. Also used for accumulation of indirect costs.
Primary users are Accounting staff.
document.xlsx Departmental Systems 73 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT Distributes payroll costs BothCustom Oracle PayrollSubsystem Pay Labor
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Payroll Labor and Work Order management related custom java, PL/SQL, UNIX shell scripts, etc. code.
Data stored in Oracle RDBMS 10gR2 backend-tier database.
Oracle iAS 10g / Portal front-tier application (with Oracle Forms & Reports 10g, SSO, OID, etc).---------------Proprietary custom code designed, developed, implemented, and configured by Port IS Business Apps staff to meet Port of SF business process and data rqmts.
Stores pay labor costs tied to each time entry record; creates General Ledger journal entries at work order level; provides labor cost information for reporting.
Primary users are IT, Accounting, Finance, and Budget staff.
document.xlsx Departmental Systems 74 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT Both
PORT Both
Oracle E-Business Suite (EBS)Subsystem General Ledger
Module of Oracle E-Business Suite for automated financial processing, maintaining internal controls, and financial statements/reporting
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - General Ledger (GL) core standard module.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
General Ledger ("GL") is the core of enterprise financial accounting and reporting system. Major financial accounts (like Accounts Receivable and Accounts Payable) are supported by details in subsidiary systems.
The GL code ("accounting flexfield") is comprised of multiple segments, embedding organization cost center, work order, and place code that capture direct and indirect costs, necessary attributes to support financial and management reporting and details required for internal cost accounting (i.e. by work and by facility).
Cross validation for financial coding used by any supported financial module/subsystem.
Primary users are Accounting staff, Budget analysts, and Financial analysts.
Oracle E-Business Suite (EBS)Subsystem iProcurement
Module of Oracle E-Business Suite for self-service purchase requisition processing
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - iProcurement core standard module.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
Purchase requisition processing/management.
Primary users are Business Services/Purchasing staff.
document.xlsx Departmental Systems 75 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PORT Operational
PUC Goldmine Contact Management Operational Being retiredPUC Active Risk Manager Active Risk Manager Both
PUC ACES Both
PUC Creditron National Cash Register Check Image Financial Check payment processing
PUC EXIGIS rmCompliance-Vendor Insurance System Operational Hosted, vendor system, browser based.
PUC Capital Projects Management Dashboard Financial
Oracle E-Business Suite (EBS)Subsystem Supply Chain & Order Mgmt. Intelligence
Module of Oracle E-Business Suite for assessment of inventory levels, product fulfillment, order backlogs, etc.
Platform: Red Hat Enterprise Linux 4.8 VM hosts running on VMware, Cisco UCS, and NetApp appliances (multi-tier env).---------------Software: Oracle E-Business Suite 11i (11.5.10.2) - Supply Chain & Order Management Intelligence / Daily Business Intelligence (DBI) core standard module.
Data stored in Oracle RDBMS 10gR2 backend-tier database.---------------Developed by vendor (Oracle Corp.) & configured by Port IS Business Apps staff and external consultants to meet Port of SF business process and data rqmts.
Provides Oracle E-Business Suite daily business intelligence (DBI) reports.
Primary users are Maintenance Planner, Shop Supervisor, and Management staff.
SharePoint 3.0 based desktop, SQL Server DB, 10 users.
Risk Reporting and risk cost analysis. This is mainly used by the risk analyst and risk manager to determine the amount of money a project may need if any of the given risks occur in a project. The cost impacts are created with the CM teams and inserted into the software to determine cost outcomes.
Power Scheduling Software
Being retired. We do not know what the new system is yet.
Power scheduling and intraday water scheduling. Primary users are preschedulers and powerhouse operators
Windows server based, vendor system, 10 users
Primary users: INF - Contract Administration / Real Estate ServicesPurpose: Automated workflow of vendor/broker compliance with contractual insurance requirements
Oracle Primavera Portfolio Manager (OPPM)
Vendor system, Oracle, Windows server based, 60 users.
Capital Requests and High-level Capital Planning
document.xlsx Departmental Systems 76 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PUC CCAMS Cross Connection Backflow Device Tracking Operational
PUC TimeLive Infrastructure time system Financial
PUC Financial
PUC Distributed Control System Operational Not financial.
PUC Agile Fleet Commander Fleet Management Operational Not financial.PUC EJWard Gasoline Consumption Tracking Operational Not financial.PUC Form 11 HHWP Operations Summary Operational Not financial.PUC GoSolarSF Special Projects - Power (in house developed) Operational Not financial.PUC Itron MV90 Large Electric Meter Monitoring Operational Not financial.PUC Iform iPad RIM Fire assessments/photo software Operational Not financial.PUC Conserve Track Water Conservation Software Operational Not financial.PUC InfoRAD Paging System Dispatch/Pager Notification System Operational Not financial.PUC Energy Accounting Energy Use Monitoring Operational Not financial.PUC Energy/CAP Enterprise Energy Efficiency Tracking Tool Operational Not financial.PUC Operational Not financial.
PUC Operational Not financial.
PUC Knowledge Management Wiki Operational Not financial.
PUC Currents (Intranet) Operational Not financial.
PUC eDNA/IPP by InStep Operational Not financial.
Web based system hosted offsite. 700 users.
Web based application will allow certifided backflow assembly testers to submit their test reports online. This will elliminate the need for WQD staff to scan, enter data, file and archive 23K backflow test reports annually.
Windows based, vendor system, 50 users.
Timelive is an electronic timekeeping system being used to capture consultants' billable hours for SFPUC Professional Service Contracts. The primary users are consultant staff who enters their own time.
eTime (In-house developed)
PUC on-line time entry system. Per Ken data is maintained in an Oracle database, and there is an Approval process within the system. The data is extracted and feeds eMerge. It carries Index Code, and Dept info. The interface file is used by eMerge Payroll subsystem to calculate pay checks.
Cold Fusion, In house developed, 2300 users.
Time reporting with the goal of feeding payroll
Foxboro Infusion by Invensys
311 Dashboard - Cognos based
SLA Metrics for Customer Resolution of 311 calls
Aclara Star Automated Water Meter System
Collection of Water Consumption, It is transmitted to PUC 4 times a day to track water usage. The data feeds the Customer Card and Billing System
Confluence Wiki/mIToolbox
SFPUC Intranet (in house developed). Per Ken it is a reporting system
SCADA Historian (Per Ken, it is a data warehouse system)
document.xlsx Departmental Systems 77 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PUC Enterprise Process Center Enterprise Process Center (Interfacing) Operational Not financial.PUC Interloc Ipad Mobile online/offline software for Maximo Operational Not financial.PUC Record's Management / Work Flow Operational Not financial.
PUC GIS (ESRI - ArcGIS) Geographic Information System Operational Not financial.PUC Operational Not financial.
PUC Maintenance Management System Both
PUC Customer Information and Billing Both
PUC Yardi Real Estate Billing Billing for Land Leases Financial Billing, Analysis, Reporting
PUC Construction Project Management (CMIS) Financial Being retired.
PUC Online Invoice System (custom developed) Financial
PUC Financial
PUC Utility Star Utilities Billing system Both
PUC Laboratory Information Management System Both
Hummingbird (eDocs) & Integic ePower
Interactive Voice Response / Call Manager
CSB Interactive Voice Response and Call Manager System
Maximo 7 (IBM) Linux based Oracle DB and app servers, 900 users. Vendor system.
MAXIMO is the PUC’s asset management system. MAXIMO is used by PUC’s Water, Wastewater and Hetch Hetchy divisions to manage and maintain its assets, through its work order, preventative maintenance, purchasing and inventory modules.
Customer Care & Billing (Oracle)
App and Oracle DB run on Linux, vendor system, highly customized, 120 users.
Billing and collection of water and sewer services
Web based system hosted by the vendor SAAS.
Primavera (Contract Management)
Log all documentation between the construction contractor and the City
Solis-Construction In house developed, web based front end, Windows server, several hunderd users.
SOLIS stands for San Francisco Online Invoicing System, and it is an invoicing system for Construction, and Professional Services contracts. Version 2 will incorporate Contract Certification and Task Orders
Primavera P6 Integration with eTime
So people in the PUC can work on a project using eTime to enter hours and the hours are sent to P6.
Oracle DB running on Linux, Windows servr based application, vendor system.
Used for project controls and in reporting. Primary users are Project Managers and Project Control Engineers
Windows server based, SQL Svr DB, vendor system, 20 users.
Currently, billing and collection of power services. Future upgrade, billing and collection of water, sewer, power, gas, steam, and gas services.
StarLIMS Laboratory Information System
App and Oracle DB run on Windows servers, vendor system, browser based, 60 users.
Database program used to track samples, upload analytical data, prepare final reports and EDDs, invoice clients, provide management reports on lab production, etc. Primarily used by WQD laboratory and field services staff.
document.xlsx Departmental Systems 78 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
PUC Budget System Financial
REG EIMS (DFM) Operational
REG EIMS (DFM) Operational
PUC's Budgeting Tool (in house developed). Dept enters their budget info into the PUC Web based Budget/Cognos System. The data is then downloaded into an Access DB which feeds Controller's Cognos System. Once the Budget is approved, an extract of the approved budget is generated and sent to PUC to refresh the PUC Budget database, and the budget cycle starts. PUC runs extracts from Controller Cognos to verify data in PUC and Controller Systems are in synch 1. Once the budget is finally approved by the Board of Supervisors (early August), we interface the budget for all departments from the central budget system into FAMIS.2. At the same time, we send PUC a file that they load into their Access database which they use to publish a final budget book used by their managers.3. Next (Sept/Oct) PUC rolls-over its Web and Access based budget system, and its managers begin using the web based portion to submit budget requests for review by PUC budget staff.4. We roll-over the central budget system (Sept-Nov) and create the base budget for the whole city.5. We send PUC a file which contains the base budget for PUC (Dec/Jan) that they load into their Access database 6. PUC uses Access to compare the requests from their departmental budget process with the base budget they loaded from the central system and create a file of the changes. This file of changes is loaded as an interface into the central budget system to be their department request. Most departments enter their request on-line in the central budget system.7. PUC makes corrections through the on-line central budget system until their request is complete (by March 1).8. From after the interface of their changes until the budget is finalized by the Board of Supervisors PUC runs central budget system reports to know how to adjust the data in their system and keep it in synch with the central
Browser based, custom/in-house developed, Windows servers, 140 users.
It maintains the budget requests entered by the PUC Depts
The system maintains Poll Workers Payment information and status.
Developed and suported by a vendor (DFM Associates). Windows based with MS SQL backend.
Elections management, database of voters, districts, poll workers, polling places. Elections staff are primary users.
The system maintains payment information fo rPolling Places
Developed and suported by a vendor (DFM Associates). Windows based with MS SQL backend.
Elections management, database of voters, districts, poll workers, polling places. Elections staff are primary users.
document.xlsx Departmental Systems 79 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
REG Both Excel
REG Both Excel
REG Track expeditures of the department. Both Excel
Salary & Benefits Spending Plan
The system tracks the departments spending in Ch. 1 & Ch. 13.
The system projects staffing costs based on staffing plans. It then tracks the actual spend by pay period for several different sub-objects.
Non-Personnel Spending Plan
The system tracks the scheduled expeditures of the department and provides a year end surplus or deficit amount based on the budget.
The system tracks the scheduled expeditures of the department and provides a year end surplus or deficit amount based on the budget.
Materials & Supplies Spreadsheet
The system tracks the departments expeditures item by item. It also allows the department to add level's of detail to each expediture such as: Election or Office use, assigning costs to specific elections, cost factors if expeditures are only partially attributed to Election use.
document.xlsx Departmental Systems 80 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
RET FinancialPension Administration System
Pension Administration System is a PeopleSoft system and it consists of 3 modules; Payroll, Pension and HR.
The primary purpose of the Pension Admin System is to • maintain Retirement Payroll data for all City employees (active employees, retirees, survivors of retirees, and employees who no longer works for the City but has made pension contributions)• calculate monthly Retirement payments due to the City’s retirees• generate retirement payment checks and ACH transfers of direct deposit payments
The Pension Administration System also generates data extracts and reports for the auditors, State and Federal agencies, including the IRS, and the State Controller.
Payments will not be issued for any amount which exceeds the annual pension payment limit imposed by IRS Code 415(b). The “Excess Benefit” payments exceeding the 415(b) limit are paid by the Employer from the General Fund. not SFERS. This net amount is interfaced to FAMIS shown in GL1518. Payments are processed as EFT. Excess Limits are reported as taxable income form W2,941,DE9 and DE9C. Taxes are filed by SFERS. Tax deposits are processed by the Controller’s PPSD Tax Unit.
Daily, Bank of America sends an interface file (File #12 BofA Cleared Checks and Deposits) to the City and County of San Francisco to post to FAMIS. This file contains a list of the deposits received and the SF City & County checks, including the pension checks, which had been cleared by the bank since the last business day. The Controller's Office sends a copy of the interface file #12 to Retirement to record the pension checks which had been cleared in their Pension Administration System. The
The Pension Administration System is a PeopleSoft client-server system which was implemented in 2000.
The Retirement inhouse IT staff supports and maintains the system
Users of the system have the capability to generate adhoc queries and reports
There are approximately 90 users of Pension Admin System, and approximately 4500 pension checks are issued per month.
Capture EE/ER payroll contribution to Retirement system and to pay promised benefits to eligible members.
document.xlsx Departmental Systems 81 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
RET Provides same services for SFUSD, SFCCD,. Financial and Operational System,
SFGH both FoxPro database
SFGH proprietary vendor Reporting and Analysis
Pension Administration System
The Pension Administration System is a PeopleSoft client-server system which was implemented in 2000.
The Retirement in-house IT staff supports and maintains the system
Users of the system has the capability to generate adhoc queries and reports
There are approximately 90 users of Pension Admin System, and approximately 4500 pension checks are issued per month.
SFGH Payroll/Labor database
The SFGH Labor database maintains employee information, pay classification, pay type, and benefit information. It is a FoxPro database, created and maintained by SFGH staff
used for Labor Reporting for Management, analysis, reimbursements and adhoc reporting.
Genisys - a hospital budget and re-imbursement system is being replaced with Organiziation Intelligence System for Financial and Operational Reporting and Cost Accounting
Genisys maintains year-to-date expenditure information (downloaded from FAMIS). and is being replaced with a new system called Organizational Intelligence. Orgainization Intelligence will maintain a web-based Management Financial and Operating (units of service) Reporting System and cost accounting system that can be conigured based on Management Structure and reporting relationships. Will include Labor and non labor financial budgets and actualsas well as dept units of service and cost accounting. Actuals will come from FAMIS EIS reports,
both - this system is being replaced with a new system called Organizational Intelligence Finance Reporting and Cost Accounting System
document.xlsx Departmental Systems 82 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
Financial Vendor developed
Financial Vendor developed
SHF SIRON Both Web-based
TTX Both
SFGH, LHH
Invision, a patient management system
Invision is the Patient Management System and is used by LHH and SFGH to maintain charges and payments collected for services performed for the patients. Invision consists of a front-end system and a back-end system. Invision Patient Management system is the front-end system, and Invision Patient Accounting (PA) is the back-end system.
The front-end system, Invision Patient Management system, captures the patient demographic information which are entered during patient registration.
The back-end system, Patients Accounting (PA), maintains the financial data, including the charges for the services performed, payments received, adjustments, and when billing occurs. In the back-end system there is a Revenue Master (RM) file which interfaces with the PA system and maintains payments by in-patients, and out-patients type.
Invision system maintains all patient charges information, billings and payments.
SFGH, LHH
PMM - Purchasing and Inventory Control System
PMM (Purchasing and Inventory Control System) is the material and supply system for SFGH and LHH. It maintains requisitions, purchase orders, charges and payments for medical supplies, while FAMIS Purchasing is the purchasing system for non-medical items.
PMM maintains requisitions, purchase orders, charges and payments for medical supplies to support LHH and SFGH
Records and tracks Civil actions and associated financial transactions.
Maintain finacial records and documents related to Civil actions.
Wausau Remittance and Cashiering System
Remittance and cashiering system with an enterprise content management solution for all the transactions including defined workflows.
Integrated Windows based system for remittance, cashiering, archival and workflow.
Processing payments received by the Treasurer and Tax Collector's Office for various fees, taxes and licenses owed to the City and County of San Francisco.
document.xlsx Departmental Systems 83 of 85 RFP# CON2014-18
System Name Brief description of the system and purposeDept Code
Financial or Operational System, or both?
System Technical Environment (platform, software, volume, proprietary or vendor developed)
What is the main functional purpose of the system (i.e. Reporting, Auditing, Analysis), and who are the primary users?
TTX Both
TTX Business Tax Both
Treasurer WorkStation System
The Treasury Work Station System maintains bank and investment related activities, including:• Wire and ACH Deposits; • Wire Payments, • Zero Balance Account transfers; and• Investment (buy and sell) transactions.
Input from Carmen: The purpose of posting the Journal entries generated by Treasury's Work Station is to record certain bank daily transactions, including the wire transfer and investment payments and receipts (bank GL1050), and zero balance transfers to and from the City's concentration accounts (bank GL 1149/ GL 1609 and other bank GLs)
The Treasurer WorkStation was developed by SunGard and customized for the Treasury Office. It is maintained jointly by the vendor, Sungard and the Treasury Office staff. It is a server based system with a SQL database. There are approximately 10 users and the system processes 100-150 transactions daily.
Analysis of Cash Balances and transactions, Automated Posting to FAMIS thru an interface, and Reporting. Primary users are: 1654 Bing Situ, 1634 Andrew Ong, and 1657 Arnold Mallari and 1824s Oksana Kuzmina and Eric Gatchalian for the bank account maintenance module.
The Business Tax System maintains the Business Tax Cert Number and Expiration Date information of companies who do business in SF. The companies include both City vendors and businesses like hotels which pay business tax but are not City vendors (do not do business with the City).
The purpose of this interface file is to update the new Business Tax Expiration Date in FAMIS after an existing vendor has renewed. For new vendors, after they are certified the Business Tax staff manually enters the Business Tax Cert # and the Expiration Date in the Vendor Class Status file in FAMIS.
The Business Tax System was originally developed by the City IT staff, and it was converted to a HP Unix Oracle based system 9-10 years ago. There are approximately 50+ users of the system from various City departments. These departments, including the Department of Inspection, DPW, etc access the system to query on the business tax status of their vendors.
The Tax Collector’s Business Tax System is used to access and collect business taxes, business registration fees, paaking taxes, hotel taxes and utility taxes.
document.xlsx Data Warehouse (EIS) 84 of 85 RFP# CON2014-18
Data Warehouse Software Environment
Vendor Product Description VersionVMWare ESXI All servers are now running under VMWare 4.1
Microsoft Windows Server Primary Server OS (64 bit); some servers have 32 bit version: we use IIS 7.5 2008 R2Oracle Database with partitioning option 11GInformatica Power Center Extract, Transform & Load (ETL) 9.1.0IBM Cognos Enterprise Planning Budget Entry 10.1.1
Microsoft On public web server for public facing applications
Microsoft Active Directory AuthenticationIBM Cognos Access Manager Authentication (to be retired by December, 2014) 7v3
IBM Cognos Business Intelligence 10.2.1
Data Warehouse Hardware Environment
Prod Non-Prod Type Function Applications Server Name CPUs CPU Type OS Special Requirements / Notes
Outside FirewallProd Web/App OpenBook CON-PUBLIC 2 40 200
Prod Database OpenBook Public DB Server CON-PUBLIC-DB 1 40 200
Inside FirewallProd Non-Prod Type Function Applications Server Name CPUs CPU Type OS Special Requirements / Notes
Prod Web/App FAMIS FAMIS Web CTL-FAMISWEB 1 40 200
Prod Test App Access Manager EIS-CTL-04SVR 1 Reg/32bit 100
Prod Test Web CON-EIS-VM001 1 70 Need IIS enabled (completed 12/12)
SQL Server, Visual Studio
Metric Studio used for Performance Measurement (PM) EntryReport & Query studio used for PM, Budget, Accounting & Purchasing reportingWorkspace Advanced used for OLAP reporting
ServerC Drive
SAN
Drives
Public Web Server Xeon3.07 GHz
W2K8 R2SP1 / 64bit
SFOpenBook and other public facing applications; was Xeon 2.67 GHz
Xeon3.07 GHz
W2K8 R2SP1 / 64bit
ServerC Drive
SAN
DrivesXeon
2.67 GHzW2K8 R2SP1 / 64bit
EISBudget
Perf Meas
Xeon2.67 GHz
Temporay "P2V" VM server until Access Manager migration to Active Directory (retirement planned by Dec 2014); old physical server in process of retirement as of 7/2014
EISBudget
Perf Meas
BI / Planning Gateway (10.1.1 32bit version)BI Gateway: Prod (10.2.1 64bit version)BI Gateway: Dev (10.2.1 64bit version)
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
document.xlsx Data Warehouse (EIS) 85 of 85 RFP# CON2014-18
Prod App EIS CON-EIS-VM002 2 70 200
Prod Test/Dev App/FTP CON-EIS-VM003 2 70 300 D: 200 E: 100
Prod App CON-EIS-VM004 2 70 200
Prod App Budget Planning Job Server (v10.1.1 32bit) CON-EIS-VM005 4 70
Prod App Budget Planning Job Server (v10.1.1 32bit) CON-EIS-VM006 4 70
Prod Dev App CON-EIS-VM007 1 70
Dev App/Web EIS CON-EIS-VM008 1 70
Prod App BI App: Prod (10.2.1 64bit) CON-EIS-VM009 1 70 50 Content Store, Primary Dispatcher
Test/Dev/Train App Budget CON-EIS-VM010 1 70 100 Manually reconfigured for env
Prod Dev App Budget CON-EIS-VM011 2 70 200
Prod Database Database CON-EIS-VM012 4 90 1950
Test/Dev/Train Database Database CON-EIS-VM013 4 90 1450
App EIS 4 70 To be retired by 12/2014 or earlier.
BI App: Prod (v10.1.1 64bit)BI Mobile (v10.1.1 64bit)E-mail client (ex. Sendmail)BI App: Prod (v10.2.1 64bit) - 2nd Dispatcher
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
High Priorty, use current SMTP Servers;Secondary BI Dispatcher
EISBudget
Perf Meas
ETL (Informatica v9 64bit)FTP server (FTPS, SFTP)E-mail client (ex. Sendmail)
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
BudgetPerf Meas
Metric App Server (v10.1.1 32bit)Planning App Server (v10.1.1 32 bit)Remote Desktop Licensing Server
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
EISPerf Meas
Framework Manager client (32bit)Metric Designer client (32bit)
Xeon2.67 GHz
Win ServerStd SP2 / 32bit
BI App: Dev (v10.1.1 64bit)BI App: Dev (v10.2.1 64bit)
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
Need IIS enabledRequires separate install directories, ports and dispatchers
BudgetPerf Meas
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
Planning Job Server (v10.1.0 32bit);DEV TM1
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
Transformer: Prod (10.2.1) x2Transformer: Dev (10.2.1)
Xeon2.67 GHz
W2K8 R2SP1 / 64bit Manually reconfigured for env
EISBudget
Perf Meas
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
EISBudget
Perf Meas
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
To be retired by 12/2014
PowerPlay Enterprise Server (Prod)Planning App Server (v10.1.1 32 bit) (Train)To Be Retired
CON-EIS-VM014 aka eis.app.bi.sfgov.org
Xeon2.67 GHz
W2K8 R2SP1 / 64bit
VM ESXI 4.1 environment uses CISCO UCS B200M1 blades with 2 socket of Nehalem Xeon 5550 2.666 GHZ Quard Core CPU 8 member of threads
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