Word Processing 1

Word Processing 1IGCSE ICT Practical Skills

ObjectivesKnow how to import and edit text

from a range of sourcesBe able to identify & import a variety

of image typesBe able to manipulate images

including Resizing, cropping and flipping Text wrapping

Understand the need for care when resizing images and tables

1. Using data from existing files

All of these file types can be opened in Word: .txt (text file: no formatting) .rtf (Rich Text Format: text can retain formatting eg

Bold/bullets etc, and images). RTF can be opened by any word processing package.

.doc (this can only be recognized and opened by Word)

.csv (Comma Separated Value). This file type takes data in the form of tables and saves them in text format, separating the data items with commas.

Sometimes when you use existing data in a word processed document, it isn’t always formatted the way you want it.

Task 1Open Word.Select OpenFrom the Files

of type box, choose All Files

Open Text1.rtfSave it immediately as a Word document, keeping it open.

Task 2: CSV file types Open the file

Table1.csv by double clicking on it.

You should see this:

What application has it opened in?

County ClosedSouth EastEssex 250+Hertfordshire 100+Middlesex 80+Sussex 50+NorthGreater Manchester 100Lancashire 70Cumbria 34Durham 70Northumberland 33Yorkshire 1

Data tables in Excel Why are the top

four rows of numbers aligned to the left, and the bottom six to the right? In Excel, text is

always automatically left aligned

Numbers are automatically right aligned

County ClosedSouth EastEssex 250+Hertfordshire 100+Middlesex 80+Sussex 50+NorthGreater Manchester 100Lancashire 70Cumbria 34Durham 70Northumberland 33Yorkshire 1

CSV Files - are actually

tables of data, held as a text file.

To prove this, close Table1.csv.

In Folder view, right click on it and choose Open With/ Choose Program…

Open with Notepad.

You should see this:

It is the same data, with the columns of data separated by commas.

This is why it’s called a CSV (comma separated value) file

Task 3: Converting text to tablesClose Notepad. Now open

Table1.csv in Word, using right click/ open with…as before.

Highlight the textSelect the table icon from the

ribbon, and then choose convert text to table.

Deleting unwanted columnsHighlight the

third column, right click and delete the column.

Task 4: editing text

Copy the whole table and paste it into the right place (after paragraph 2) of Text1.

Ctrl + AChoose a font you like

Keyboard shortcuts: how many do you know?

Ctrl + X :

Ctrl + C :

Ctrl + V :

Ctrl + S :

Ctrl + A :

Ctrl + P :

Ctrl + F :

Task 5: Image file types

Open the folder and hover over the three different image files. Look at the file size of

each

Task 6: Importing an image Import the image

Snowball.jpg into your document.

Look at the Picture Toolbar.

Resize the image so that it is 8 cm high, maintaining the aspect ratio.

Task 7: text wrapping

Insert a clip art image of a snowball in the document.

Resize the image to 2.8cm high and 2cm wide.

Wrap the text around both sides of this image.

Flip it so that it faces the other way (left to right).

Extension:

Open the file text2.rtf and insert the file table2.csv as a table within the document.

Change the document heading to “Snow brings disruption to Britain”.

Move the last paragraph so that it becomes the first paragraph.

Add the text “Heavy snowfalls were reported to the north of London. London was also affected, but not to the same extent as the disruption that had been caused the week before” as a new paragraph immediately before the paragraph that starts “Flights were suspended…”

Save and print the document.