What is MS Word? MS Word is a word processing program used to create, format, save and print...

What is MS Word?MS Word is a word processing program used

to create, format, save and print letters, reports, newsletters, manuscripts, signs, certificates other documents.

Office Button

Title Bar

Quick Access ToolbarRibbonTabsGroupsCommands Dialog Box LauncherScroll Bar

View Buttons Control Buttons Zoom Level or Zoom Slider

The Microsoft Office ButtonIt provides access to the only menu in Office

2007. When you click this button it shows the following menus, New, Open, Save, Save As, Print, Prepare, Send, Publish and Close.

Quick Access ToolbarIt provides access to the most common Word

commands including Save, Undo, Repeat and Copy. You can customize, add or delete buttons on this toolbar.

Title BarIt shows the open program and the name of the

open file.

RibbonIt contains the commands organized in three

components:Tabs – represents the activities you perform and

contain related groups.Groups – organize related commands. Group name

appears below the group ribbon.Commands – appear within ach group

Dialog Box Launcher It opens a dialog box or task pane that

provides more options.

Scroll BarIt moves the document vertically.

Document AreaThis is where you type your text. The insertion point

represents the location where your text will appear.

Status BarIt displays the document information such as the

number of the page on which the insertion point appears, the total number of pages, the proofing errors indicator and the view buttons.

View Buttons They display the buttons such as Print Layout, Full

Screen, Reading, Web Layout, Outline, Draft.

Control ButtonsThey minimize, maximize, restore and close the

window.

Starting the Word Processing Program1. Click the START button.

2. Point to All Programs.

3. Point to Microsoft Office.

4. Click on Microsoft Office 2007.

The RibbonThe Ribbon is the panel at the top portion of the

document. It has seven tabs which are Home, Insert, Design, Animations, Slide Show, Review and View. These tabs contain commands and tools which are grouped according to their function. Additional tabs such as Format and Design will show when you are working on Pictures, ClipArt, WordArt, text boxes and shapes.

When you move the mouse pointer over each command or tool, it will display the pop[-up name and function of the command.

Home TabThis Home tab displays the related commands

which are grouped as Clipboard, Font, Paragraph, Styles, Editing.

Insert TabThis Insert tab displays the related commands which

are grouped as Pages, Tables, Illustrations, Links, Header and Footer, Text, Symbols

Page Layout TabThis Page Layout tab displays the related

command which are grouped as Themes, Page Setup, Page Background, Paragraph, Arrange.

Reference TabThis Reference tab displays the related commands

which are grouped as Table of Contents, Footnotes, Citations & Bibliography, Caption, Index, Table of Authorities.

Mailings TabThis Mailings tab displays the related commands

which are grouped as Create, Start Mail Merge, Write and Insert Fields, Preview Results, Finish.

Review TabThis Review tab displays the related

commands which are grouped as Proofing, Comments, Tracking, Changes, Compare, Protect.

View TabThis View tab displays the related commands which

are grouped as Document Views, Show/Hide, Zoom, Windows, Macros.

Customizing Quick Access ToolbarQuick Access Toolbar contains frequently used

commands. You can display or hide the icons. To customize this toolbar, click the Customize Quick Access Toolbar arrow, and a drop-down menu will appear. Check or uncheck the commands that you need or do not need. You can also move the Quick Access below or above the Ribbon.

Using Command Icons and Dialog BoxesTo apply a command, just click the icon. An arrow

next to an icon means that there are other options available. Click the arrow to display the options .

Dimmed menu items are not available for selection at this time. Selected command is the highlighted command. The arrow next to the Group name is the Dialog Box launcher. Click it to display the dialog box.

A dialog box is an on-screen form that you fill up to tell MS Word how to complete a command.

Working with Mini Toolbar & Context MenusWhen you move your mouse over the selected text a

mini toolbar will appear. When you right click on the text, a context menu will appear. You can use the mini toolbar and context menu to format without going to the Home Tab.

Customizing the RibbonYou can customize the

Ribbon to add tabs, groups or commands that you will use often.

To display the Customize Ribbon Tab following the following steps.

1. Right click on any part of the Ribbon.

2. On the pop – up menu, click Customize the Ribbon.

3. On the dialog box, click Customize Ribbon Tab.

4. On the list of commands, select the one you would like to add.

To add a New Group: To add a New Tab:

1. Click the tab you want to customize.

2. Click the New Group button and Word adds the group.

3. Click the Rename button.

4. On the Rename dialog box, type the name of the group.

5. Click OK and Word adds the new group to the tab.

1. Click the New Tab button.

2. Word now adds the tab and a new group with the tab.

3. Click the new tab added.

4. Click the Rename button.

5. On the Rename dialog box, type the name of your new tab.

6. Click Ok.

To add a New Command:

1. Click the Choose Commands From arrow.

2. From the drop – down list, select the command category you want to use.

3. Click the command you want to add.

4. Click the Custom Group you want to use and click the Add button.

5. Click Ok and Word adds the command.

6. To remove a custom command, click it and then click the Remove button.

QUESTIONS?