MS WORD Module.doc

WINDOWS 7/MS WORD 2007 GRADE 3

FUNDAMENTALS OF MICROSOFT WINDOWS OPERATING SYSTEM

OPERATING SYSTEM (OS)It is the most important program that runs on a computer. It controls the basic operations of your computer and the programs you run on it.

BASIC OPERATIONS:1. Accepts data (INPUT)

- What goes in2. Processes data (PROCESSING)

- What is done- The act of operation

3. Produces output (OUTPUT)- What comes out- The result of processing

4. Stores results (STORAGE)- Where data are kept

MICROSOFT WINDOWS- It is a full operating system (OS) created by Microsoft Corporation.- It is a way to communicate with the computer through icons and menus.

FEATURES OF WINDOWS:1. Simplicity2. User-friendly

The program is easy to use.3. Multitasking

It has the ability to run two or more programs at the same time.4. Internet Interface

MS WINDOWS 7 ENVIRONMENT

1. WINDOWS DESKTOPIt is the entire window screen that displays icons.

2. GADGETSIt contains mini-programs.It is used to display a picture slide show, clock, calendar, or play a picture puzzle on your desktop.

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How to display gadgets on your desktop:1. Right click your desktop.2. Choose GADGETS option.3. Mini-programs will be displayed.

ACTIVITY#1:DIRECTIONS: Write or list the different gadgets on your desktop.

3. ICONSThese are small pictures that are linked to programs. Icons are used as shortcuts in choosing programs.

Recycle Bin It keeps the deleted files or folders. You can get these files or folders back if you need them. Empty the recycle bin to delete files or folders permanently.

Computer It shows the hard drives and contents of other storage devices in the computer.

Control Panel It shows the Control Panel dialog box. Control Panel has options which can be used to change the background of the desktop, mouse point, sounds, and a lot more.

Network It shows the computers that are interconnected.

4. START BUTTON

It is the round button found on the lower part of the desktop which you can use to open programs, folders, and computer background.

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5. TASKBARIt is found at the bottom of your screen. It also contains the start button, the middle section, and notification area.

The middle section of the taskbar shows you which programs and files you have open and allows you to quickly switch between them.

6. NOTIFICATION AREAIt informs you of the status of the running program such as anti-virus, printing, computer updates, and time.

7. WALLPAPERThis is the picture or design used as a background of the desktop.

EXITING THE WINDOWS 71. Click START button.2. Click the SHUT DOWN button.

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ACTIVITY#2DIRECTIONS: Cross (x) out the part that does not belong to each list.

Icons Gadgets TaskbarComputer Clock IconsMy Videos Picture Puzzle Start ButtonRecycle Bin Printer WallpaperMy Pictures Calendar Notification area

Control Panel All Programs Desktop

ACTIVITY#3DIRECTIONS: Identify the parts of the Windows 7. Number the part that corresponds to each of the following tasks.

1. It is a long rectangular bar commonly found at the bottom of the screen.2. It is a round button that shows the list of programs.3. It is where you can see the updates and status of the running programs.4. It is the main screen area where you work.5. These are small pictures that open programs or files.

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Lesson 2INTRODUCTION TO MICROSOFT OFFICE WORD 2007 SOFTWARE

MICROSOFT WORDIt is one of the most powerful word processors that allows you to

- create letters- envelopes- memos- fax cover sheet- reports- newsletter- mailing labels- brochures- manuals- certificates- calendars- other business and personal documents.

WORD PROCESSINGIt is one of the most common applications being used on the computer. You will need special application software called a Word Processor.

Word Processor enables you to:- Create and store documents- Preview documents before printing- Modify or edit saved documents, and- Print documents on paper.

ADVANTAGES OF WORD PROCESSING- You can easily make modifications without re-creating the whole document- Typing errors can be fixed quickly- Deleting paragraphs is easily done without distorting the look of your document- Inserting a word, sentence, or paragraph is simple- Easy to move document contents from one location to another within the document or

even to other documents

ACTIVITY#4DIRECTIONS: Answer the following questions.

A. What is the newest version of Microsoft Word?

____________________________________

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B. Give atleast five(5) uses of MS Word.

DIFFERENT WAYS TO START MS WORD 2007

A. Using the START Menu1. Click the START button.2. Click ALL PROGRAMS and choose Microsoft Office.3. Click Microsoft Office Word 2007.

B. Type “winword” in the Search Box.

CREATE A SHORTCUT ON YOUR DESKTOP1. Click the START button.2. Click ALL PROGRAMS and locate Microsoft Office Word 2007. (Follow steps 2 and 3

from “Using the START Menu.”)3. Right-click Microsoft Office Word 2007. A pop-up menu will appear.4. Point to Send To then click Desktop (create shortcut).

THE MICROSOFT OFFICE 2007 ENVIRONMENT

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THE MICROSOFT OFFICE FLUENT USER INTERFACE

A. RIBBON

The Ribbon replaced the traditional menus and toolbars on the previous MS Office versions.It provides easy access to the most commonly used commands for performing specific tasks. Related commands are grouped together to make them easier to find.

HANDS-ON#11. Open Microsoft Word 2007.2. List down three buttons on each tab.

Home

Insert

Page Layout

References

Mailings

Review

View

3. Exit MS Word 2007.

B. Microsoft Office ButtonIt is located in the upper-left corner of the MS Word 2007 window. It contains the most important features:- Creating a new document- Opening an existing document

- Saving a document- Printing a document- Sending the document via email or fax- Closing the document

C. Quick Access ToolbarIt gives you easy access to frequently used commands such as Save As, Undo and Redo.It can also be customized with more commands depending on your preference.

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D. Title Bar

It displays the title of the document. By default, the name is Document1. Once you save the file, you will assign the document with a new name.

E. RulerIt serves as your paper guide. You can use the ruler to easily format your documents.

F. Text AreaThis is where you type the actual text for your document. A blinking line called cursor or

insertion point appears here.

G. Vertical ScrollbarThis bar enables you to scroll up or down within your document window by simply

clicking and dragging the bar.

H. Horizontal ScrollbarIt allows you to move across your document window by simply clicking and dragging the

bar.I. Status Bar

It is located at the bottom of the screen. It displays the current page number you are working on; number of words and columns your document contains. C. CONTEXTUAL TABS

This feature works best if you are working with tables, pictures, or drawings.

How to display Contextual Tab:- Click a table or a picture.

Without Contextual tab:

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D. MINI TOOLBARIt gives you quick access to Formatting tools if you want to format the text that you selected. Rich-click the text to be modified to reveal the mini toolbar.

E. GALLERIESIt can make things easier with a set of options that a user can immediately choose for formatting a document depending on the activity.

F. LIVE PREVIEWIt displays an actual preview while hovering over the selected item presented in the Gallery.

HANDS-ON#2

1. Launch MS Word.2. Name the three (3) default commands found in Quick Access Toolbar.

3. Click the Office button.4. List three (3) available commands.

5. On the text area, type your complete name.6. Close the application without saving.

LESSON REVIEW:

I. DIRECTIONS: Label the parts of the Microsoft Word.MS Word Window

II. DIRECTIONS: Use the key to find the letters to form a word. Write the letter above each number.

KEY:

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Z = 1 E = 6 K = 11 P = 16 U = 21 V = 26Y = 2 D = 7 J = 12 O = 17 T = 22X = 3 C = 8 I = 13 N = 18 S = 23W = 4 B = 9 H = 14 M = 19 R = 24F = 5 A = 10 G = 15 L = 20 Q = 25

1.

23 8 24 17 20 20 9 10 24

2.

24 13 9 9 17 18

3.

17 5 5 13 8 6 9 21 22 22 17 18

4.

22 6 3 22 10 24 6 10

5.

24 21 20 6 24

HANDS-ON#31. Open MS Word 2007.2. Type in “Microsoft Word 2007” and then highlight the text.3. Choose a text color from the gallery of font colors. You will notice that the text changes

as you select a color. This is called Live Preview. 4. Click the Font type down arrow.5. Choose a font type.

GETTING HELP IN MS WORD

HANDS-ON#41. Press F1.2. The Word Help dialog box will be displayed.3. Type “Save a Document in Word” in the box.4. Press ENTER key.

It will display different results that you can choose from until you find the best answer to your query.

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You may also click the Microsoft Office Word Help icon on the upper-right border of the MS Window to display the Help window.

ACTIVITY#5DIRECTIONS: Do the following:

1. List down the ways to start Microsoft Word 2007.

2. Enumerate the advantages of Word Processing using a computer.

3. List down the ways to access the Microsoft Word Help feature.

LESSON 3

WORKING WITH DOCUMENTS

Entering Text

When MS Word appears on your screen, you will see a blinking line on a new blank document. This line is called the insertion point or cursor. Once you see this insertion point, you may start typing your text.

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HANDS-ON#

1. Launch Microsoft Word.2. From the insertion point, type the sentence below. Hold down the SHIFT key from the

keyboard while typing the first letter to capitalize the first letter in the sentence.Pam handed mom a gift

3. Delete the word “gift”. Using the left mouse button, click after the letter “t” to position the cursor correctly. Press the BACKSPACE key on the keyboard until the word “gift” is deleted.

4. Type the word “present”. The sentence now becomes:Pam handed mom a present

5. Continue typing the sentence below with proper punctuation marks, but DO NOT press ENTER key. Microsoft Word automatically wraps your text and proceeds to the next line.

“I hope you will love it,” she said bashfully.“I will surely love it,” she replied. She tore away the paper. It was wonderful to see that her

Mom was delighted with the gift.

6. Position the insertion point before the word “tore” using the ARROW keys. Delete the word “tore” by pressing the DELETE key. Type the word “ripped”. The paragraph should now read as:

“I hope you will love it,” she said bashfully.“I will surely love it,” she replied. She ripped away the paper. It was wonderful to see that her

Mom was delighted with the gift.7. Leave the document open.

KEYBOARD KEYS

KEYBOARD KEYS FUNCTIONSSHIFT This allows to type letters in uppercase or capital format. It is also used to

choose the symbols which appear above the numbers on the number keys at the top of the keyboard.

CAPS LOCK It locks the SHIFT key function so that all letters to be typed will appear in capital or uppercase format. Press this key once to activate.

ENTER It begins a new line or starts a new paragraph in your document.TAB It moves the cursor by a certain distance, which is usually 0.5 inch.CTRL This key is used in combination with other keys to issue a command or

perform a task. The Ctrl key is held down while another key is pressed. Example: Ctrl + Z (to undo) and Ctrl + Y (to redo).

DELETE It is used to erase characters to the right of the insertion point.ARROW KEYS It is used to move your insertion point to a specific location within the

document.ALT Use this in combination with other keys to open menus.

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SAVING THE DOCUMENT

SAVE

SAVE AS

HANDS-ON ACTIVITY#1. Click the Microsoft Office button. 2. Click SAVE AS. SAVE AS dialog box will appear.3. In the FILENAME BOX, type your filename: Activity1.docx.4. Save it in the default folder which is Documents or My Documents.5. Click the SAVE button.

CREATING A NEW FOLDER IN A SAVE AS DIALOG BOXTo keep the files organized, create a folder to store files according to its classification. Creating a folder is one way to avoid clutter and to easily locate a particular file.

HANDS-ON ACTIVITY#1. Open the file Activity1.docx.2. Click Microsoft Office button.3. Click SAVE AS. The SAVE AS dialog box appears.4. Choose the Documents folder on the left pane of the dialog box.5. Click the New Folder button

PICTURE OF MS Word Window with label

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