Welcome to…RAIN (the meeting formerly known as SPIN) Presented by: the folks in RDA, with...

Welcome to…RAIN(the meeting formerly known as SPIN)

Presented by: the folks in RDA, with today’s emcee, Arundeep PradhanDate: March 17, 2011

Agenda

• Intros• Updates & timely information from the units:

Dana Director

Office of VPR Guest: OHSU Library RGC SPA TTBD

ORIO Research HR RATE CTO CRBO Guest: OHSU Foundation

• Q & A

2RAIN: 03.17.2011

• VPR– Office of the Vice President for Research

3RAIN: 03.17.2011

Office of the VPR

Government Shutdown?

Rachel Dresbeck

4RAIN: 03.17.2011

Guest Speaker:Emily Ford, Associate ProfessorOHSU Library Main Operations

5RAIN: 03.17.2011

Guest: OHSU Library, Main Operations

• NIH Public Access Policy Support (PMCID)– http://bit.ly/dFWngt

• Author Benefits– http://bit.ly/bQiB61

• Author Rights/Course content– http://bit.ly/f884kz

• Digital Resources Library– http://drl.ohsu.edu/

• General Information– http://bit.ly/gZmRrH

Emily Ford

6RAIN: 03.17.2011

Research Publishing Support Services:

• Contact:Emily Fordfordem@ohsu.edu503-494-3915

7RAIN: 03.17.2011

Guest: OHSU Library, Main OperationsEmily Ford

• RGC– Research Grants & Contracts

8RAIN: 03.17.2011

RGC: OHSU Research Grants & Contracts

• New Staff• Restriction of Carry-Forward on Sub-Outs

– Please advise PI’s and fiscal managers to inform sub-out PIs of the intent to restrict carry-forward on amendments prior to sending Subaward/Amendment form to RGC. This will help eliminate an unpleasant reaction at the collaborating institution.

Jesse Null

9RAIN: 03.17.2011

• SPA– Sponsored Projects Administration

10RAIN: 03.17.2011

SPA: OHSU Sponsored Projects Administration

• Effort Reporting– The Jul10-Dec10 Effort Period closed on Monday,

February 14th.– 2,787 Employee Effort Statements were generated

by Oracle. These statements have been distributed out to the Department Effort Coordinators around campus.

– The deadline for statements to be returned is April 18th.

James Trotter

11RAIN: 03.17.2011

SPA: OHSU Sponsored Projects Administration

• Oracle Issues with the Jul10-Dec10 Effort Statements – Some individuals were assigned by Oracle to an

incorrect Primary Org to their statement.– This issue affected approximately 14% out of all the

statements generated.– Department Effort Coordinators need to check their

packets to be sure they received all the people the expected. If you are missing people, or have people you didn’t expect, please contact Amber Roberts at spaeffrt@ohsu.edu.

James Trotter

12RAIN: 03.17.2011

SPA: OHSU Sponsored Projects Administration

• Oracle Issues with the Jul10-Dec10 Effort Statements – For another small population of individuals, Oracle

included the 5 digit Foundation funds account string in addition to the 4 digit Foundation Clearing Fund on the ECS which skews the LD % calculation.

• Hand corrections will need to be done, removing the duplicating line (the 5 digit foundation fund line) and adjusting the percentages so that they are correct.

• Please run the Discoverer report (OGADW Employee Effort Report Distribution by Period) for any employees with ECS that have foundation accounts so that you are able to see the correct distributions. Please attach a print out of the report as backup to the corrections to the ECS.

James Trotter

13RAIN: 03.17.2011

SPA: OHSU Sponsored Projects Administration

• Oracle Issues with the Jul10-Dec10 Effort Statements – The SPA Institutional Effort Coordinator and

Information Systems group, as well as ITG are working on isolating what caused these two issues. They will be fixed before the statements for the Jan11-Dec11 effort period are generated.

– Unfortunately, re-running the effort statements is not an option available for this effort period.

– If you have any questions, please email Amber Roberts at spaeffrt@ohsu.edu.

James Trotter

14RAIN: 03.17.2011

SPA: OHSU Sponsored Projects Administration

• Hot Topics– Medical Research Foundation (MRF)

• Increased scrutiny of no-cost extension requests

– American Recovery and Reinvestment Act (ARRA)

• Thoughts from the Grapevine

– OHSU’s A-133 audit• Audit has been completed and report issued• No findings identified

James Trotter

15RAIN: 03.17.2011

• ORIO– OHSU Research Integrity Office

16RAIN: 03.17.2011

ORIO: OHSU Research Integrity OfficeBill Dale, Ph.D.Phil Streeter, Ph.D.

17RAIN: 03.17.2011

• Bill Dale, RIO for Animal Care and Use on CWC- IACUC administration - protocol processing- compliance issues

• Phil Streeter, IACUC Chair & Associate Professor, Department of Pediatrics

- chairs both IACUCs on CWC- assists in oversight of all IACUC activities- helps to assure compliance with

federal requirements

ORIO: OHSU Research Integrity OfficeBill Dale, Ph.D.Phil Streeter, Ph.D.

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• Our Goal…To develop a program that assures the highest standards of

animal care and use while being sensitive and responsive to the needs of OHSU’s scientific community.

• Communication is key!- feedback is encouraged- we are available to discuss our vision for the OHSU animal use program with your department

Bill Dale: 4-9644; daleb@ohsu.eduPhil Streeter: 4-1762; streetep@ohsu.edu

ORIO: OHSU Research Integrity OfficeBill Dale, Ph.D.Phil Streeter, Ph.D.

19RAIN: 03.17.2011

• Barbara Cox, Ph.D., Scientific Liaison- Acts as intermediary between OHSU scientific staff,

ORIO, and IACUC- Primary objectives:

• enhance customer satisfaction with animal use program• help facilitate the work of IACUC, ORIO

- Specific objectives:• foster positive relations• enhance communication• educate scientific staff during lab visits• facilitate animal use to enhance the research enterprise

Further Details Forthcoming!

OIO: Policy Update OHSU Integrity Office

OHSU Visiting Scientist & Other Affiliates Policy:• Updated links to checklists• Includes a link to OHSU Healthcare Member

Compliance Matrix• Added the requirement that all Visiting clinicians have

an excluded/debarred screening completed

Find it here: http://www.ohsu.edu/xd/about/services/integrity/policies/

upload/Visiting-Scientists-Policy.pdf

Questions? Contact the Integrity Office at 4-8849

Amy Cline

20RAIN: 03/17/2011

• Research HR– Research Human Resources

21RAIN: 03.17.2011

Research HR: Research Human Resources

• What is the ROP?• What has been ROP’d so far?• ROP Trends and Results• Next Steps

Jennifer Crosby-Meurisse

22RAIN: 03.17.2011

What is the ROP?• The Research HR team wanted to identify needs and

satisfaction regarding the workplace from the research ranked employees’ perspective.

• We wanted to find a way to fully connect with the research-ranked staff members in a meaningful way.

• We wanted to hear directly from them and be able to have a proactive and comprehensive plan for next fiscal year to 1) deliver what is most needed to our research-ranked staff member community and 2) stop the reactive approach to HR needs and issues for this population in Research and across OHSU.

Research HR: Research Human ResourcesJennifer Crosby-Meurisse

RAIN: 03.17.2011

What has been ROP’d in so far?• November - January, we conducted 16 focus groups (four

being at West Campus) with 91 randomly selected research-ranked employees.

• Based on the information gathered in those focus groups, we developed a comprehensive survey

• The survey was sent out to our 1651 researcher ranked employees across OHSU.

• We received 466 responses to this 30-minute survey – that is a 42% response rate.

• After we received the results from the survey, we analyzed the trends from the focus groups and the overall survey.

Research HR: Research Human ResourcesJennifer Crosby-Meurisse

RAIN: 03.17.2011

ROP Trends and Results• We heard praises from the research ranked staff members

regarding their work and job satisfaction, OHSU employee benefits as well as their PIs, lab manager or other managers that influenced their work.

• We heard that there was opportunity for change or improvement with regards to their work space, overall communication, inclusion and collaboration, availability of training and development, and that they would like their PIs/lab managers to have opportunities for leadership classes to better hone their people management skills.

Research HR: Research Human ResourcesJennifer Crosby-Meurisse

RAIN: 03.17.2011

ROP – Next Steps• We are currently sharing the results with leaders across

the Research enterprise, administration, as well as faculty and the research ranked employees. We are also taking in feedback and suggestions based on the outcomes.

• We hope to have one last update for you once we have determined what programs, offerings, changes, and additions we will add in FY 12 and 13 which should be very soon!

Research HR: Research Human ResourcesJennifer Crosby-Meurisse

RAIN: 03.17.2011

• What is RATE?– Research Administration Training & Education

27RAIN: 03.17.2011

RATE: Research Administration Training & Education

• Latest developments:– Internal xTrain “Getting Started Guide” at:

http://www.ohsu.edu/research/rda/spa/nrsa.shtml

• If you are working with NRSA training grants as a PI, administrator or Trainee, you now need your own electronic Commons account.

– New NIH xTrain tools have been added at:http://era.nih.gov/training_career/index.cfm

• See Quick Reference Sheets in the Training Materials section.

Margaret Gardner

28RAIN: 03.17.2011

RATE: Research Administration Training & Education

• More developments:– Research Administration Information

Network (RAIN) webpage is live: http://www.ohsu.edu/xd/research/administration/rain.cfm

• Link to the live streaming feed

• Archive of previous agendas, PowerPoint presentations and video recordings

• List of contributing RDA departments

Margaret Gardner

29RAIN: 03.17.2011

RATE: Research Administration Training & Education

• But wait! There’s more:– Post-Award Education Program (PEP)

• New West Campus PEP schedule starts March 30th - registration is now open!

• Updated xTrain content included in Training Grants & Fellowship Basics course this April

• Spots still available for current Marquam Hill courses

• Spring 2011 Schedules for both campuses posted at: http://www.ohsu.edu/research/rda/spa/spatraining.shtml

» Register by emailing rate@ohsu.edu

Margaret Gardner

30RAIN: 03.17.2011

RATE: Research Administration Training & Education

Questions? Suggestions?

• Contact:Margaret GardnerRDA Education Coordinator503-494-7150gardnerm@ohsu.edurate@ohsu.edu

Margaret Gardner

31RAIN: 03.17.2011

• CTO– Clinical Trials Office

• ISIS– OCTRI Investigator Support & Integration Services

32RAIN: 03.17.2011

• Volunteer for CRMS Function Area Subcommittees– Budgeting– Contracting– Billing– Participant Tracking & Invoicing– Approvals

• Departmental• Hospital/ancillaries

– Reporting– Interfaces

ISIS: OCTRI Investigator Support & Integration ServicesDarlene Kitterman, Director

33RAIN: 03.17.2011

• Preaward Office Finder: http://www.ohsu.edu/xd/research/administration/

ISIS: OCTRI Investigator Support & Integration ServicesDarlene Kitterman, Director

34RAIN: 03.17.2011

Guest:Amanda Horton, Associate DirectorCorporate & Foundation Relations

OHSU Foundation

35RAIN: 03.17.2011

Guest: OHSU Foundation: Corporate & Foundation RelationsAmanda Horton, Associate Director

36RAIN: 03.17.2011

• Collins Medical Trust grants– local foundation– up to $30,000/one year grants– faculty, postdocs eligible

• What they fund– medical research/medical education for health professionals– pilot projects/seed funding

• Key changes– Only 15 OHSU applicants per submission– Open Application Period

Guest: OHSU Foundation: Corporate & Foundation RelationsAmanda Horton, Associate Director

37RAIN: 03.17.2011

• Annual deadlines

Open Application Period

RGCDeadline

OHSUFDeadline

CMTDeadline

Feb 15 - April 19 April 19 April 22 May 1

June 15 - Aug 19 August 19 August 24 September 1

Oct 15 - Dec 16 December 16 December 21 January 1

38RAIN: 03.17.2011

Guest: OHSU Foundation: Corporate & Foundation RelationsAmanda Horton, Associate Director

• Where to find info– RFDS Funding Database– http://ozone.ohsu.edu/research/rda/funding/fopdetail.php?fopID=909

• Resources– Submission Guidelines– Proposal Example– Clearance Form– Frequently Asked Questions– OHSUF Office of Corporate & Foundation Relations

• Questions? – Amanda Horton, ohsufcfr@ohsu.edu, 503.412.6367

Wrap Up

Q & ANext Meeting:

April 21, 2011 9:30 AM

Send agenda item requests to: rain@ohsu.edu

Everyone

39RAIN: 03.17.2011