Using the OU Motor Pool Kiosk

Using the OU Motor Pool Kiosk

Kiosk is located inside the front entrance of the Theta M. Dempsey Transportation Operations Center (510 East

Chesapeake)

OU Motor Pool kiosk• Please call OU Motor

Pool at 325-1795 with any questions or assistance

• Report any problems with the program or the kiosk to OU Motor Pool at 325-1795

• Staff will be happy to give you a quick one-on-one training using the kiosk – just ask!

• OU Motor Pool office is open Monday to Friday, 7:30 AM to 4:30 PM

Touch the screen to start

To begin: the screen is touch sensitive – touch it anywhere to start

If you prefer or have problems with the touch screen, please use the keyboard.

Select option: What you would like to do?

To check out a vehicle, select “Check Out Vehicle”

You must have a vehicle already reserved online

The system does NOT allow “Grab & Go”

Checking out a vehicle

Log in with your OU 4 x 4 and password

If you have reservations (within 15 minutes of pickup time); these will be listed

Vehicle check out can be no earlier than 15 minutes prior to reservation time

Press the ‘button’ next to the reservation to check out

Checking out a vehicle

Press the ‘button’ next to the reservation to check out; the button has your confirmation # (reservation #) listed

If you have multiple vehicles to check out; you will need to check out ONE at a time

Checking out a vehicle

Confirm the reservation information

Press the ‘Check Out’ button or ‘Cancel This Reservation’ button

Checking out a vehicle

The key you need will be listed – note the key #

You have 45 seconds to retrieve the key

A green light will appear on the key cabinet

Checking out a vehicle

A green light will appear on the key cabinet

To open the door, wait for the “click” and green light

Slide the lever up and pull the door open

Open the cabinet only after you hear the “click”

Checking out a vehicleOpen the cabinet door after you hear the “click”

A green light will turn on next to the key for the reservation you selected

Turn the key ¼ turn to left to release

Be sure to close the door when finished or an alarm will sound

Please remember…Be sure to close the door when finished or an alarm will sound

For additional reservation / keys, you will need to repeat the process for each one

Refuel at OU Fleet Service fuel station (south of TMD TOC) prior to returning the vehicle – fuel station open 24 / 7

Each vehicle has a fuel key fob attached to the key ring

Report any problems with a vehicle to OU Motor Pool at 325-1795 – after hours call (800) 522-0772, ask for OUPD; tell the dispatcher you are having a problem with a motor pool vehicle and need assistance from Fleet Services

Checking in a vehicle

To check in a key / vehicle, reverse the process

Select “Check In Vehicle”

Follow on screen instructions

1 – come on in

2 – touch screen to start

3 – select option

4 – remove / return key

5 – close cabinet

After hours entry

Swipe OU Sooner One Card – magnetic stripe facing the right (outside edge)

Doors will unlock for a few seconds

Enter building – access is only allowed at front door

Kiosk and key cabinet is located to the left

Begin check out / in process