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USING POWERPOINT FOR YOUR USING POWERPOINT FOR YOUR PRESENTATIONSPRESENTATIONS
Dr. Zanete GarantiUniversity of Mediterranean Karpasia
ContentContent
Why we use PowerPoint?
How to use PowerPoint correctly
Alternatives of PowerPoint
Content of PowerPoint Content of PowerPoint presentationspresentations
Introduction ◦title slide◦presentation content slide
Body◦All the main information organised in sub-topics
Conclusion ◦summary slide ◦thank you slide
Background StylesBackground StylesChoose Design TemplateChoose Design Template
• Click on “Design” at the top of the screen in Word 2007.
• Choose “Background Styles”
• Scroll through and find a style you like and click “Apply”
USING A PICTURE FROM YOUR USING A PICTURE FROM YOUR FILES FILES
As Your Background As Your Background
• Click on “Insert” and “Picture”
• Select your picture and insert.
• Drag from the corner to adjust size.
• Duplicate the slide if you want to have more than one
slide with the same background with a right click.
• Click on the picture to highlight and click on “Format”.
• Adjust the brightness, contrast, or recolor the picture.
• Adjust the Contrast.
• Change the brightness.
• Recolor the entire picture.
• Add a shape with a color
fill over the top of the image for a text box.
Changing Fonts Changing Fonts
• Use the “Home” tab for basic fonts.
• Use the “Insert” tab and locate the Word Art for more custom lettering possibilities.
• Use the color menu at the bottom to change the color of the font and the fill color for the text boxes with a right click.
• To overlap use “Format” to change the order of pictures or lettering and move them forward or back.
Adding SoundAdding Sound• Download the sound just like a picture. • Go the “Home” tab and locate the sound icon. You can choose from the WORD files or download sounds from the internet. It will be a WAV file when you insert it. A little speaker icon will appear once selected, and PPT will ask you if you want it to play automatically, or when you click on it, a Picture or a Word that you have highlighted.
• If you want it to play automatically, you can drag the speaker off the slide so it won’t show when you are viewing the slideshow.
HyperlinksHyperlinksWatch the video on how to create 3 different types of hyperlinks in your PowerPoint.
• Link to another Slide• Link to a Web Site• Link to a Document.
Creating an Action Button to Creating an Action Button to
Insert a Video or HyperlinkInsert a Video or Hyperlink
• Use action buttons when you want to include buttons with commonly understood symbols for going to the next, previous, first, and last slides. PowerPoint also has action buttons for playing movies or sounds.
Step One: Select the slide you want to place a button on. For example, you can put an action button on the Summary Slide to return to the first slide in the show.
Step Two: Locate the “Insert Tab” and then click on ”Shapes” and scroll to the bottom to locate the “Action Buttons”.
Step Three: Select a button or your can highlight a picture or a other shape and assign it to hyperlink.
Step Four: Make sure that Hyperlink to is selected. Click OK to accept the proposed hyperlink in the Hyperlink to list, or click the drop down arrow and select where you want the link to go.
Video on an Action button
How do I Add a Video? How do I Add a Video?
1. Start your PowerPoint as usual and select the slide you want your video to appear.
2. Save your PowerPoint in a Folder . Now all of your videos, audio, music, forms, and documents that you want to hyperlink to must be in this folder for the hyperlinks to work.
3. Now select an action button and hyperlink to the video that you placed in your folder.
Design PrinciplesDesign Principles
Ratio of relevant to irrelevant information
The 1-1-7 ruleThe 1-1-7 ruleOnly one main idea per slideInsert only seven lines of text maximum.Use only seven words per line maximum.The question is thought: does this work?Is this method really good advice?Is this really an appropriate, effective
“visual”?This slide has just seven bullet points!
The Effect of an ImageThe Effect of an Image
Images are a powerful and
natural way for humans
to communicate.
RULE #1
One key point per slide!
RULE #1
Does anyone want to see and read a slide like this? When you have a slide with too much text, the audience will be reading the slide and not listening to you. PowerPoint should be used as a visual aid not a crutch.
RULE #2
“ A picture is worth a
thousand words”
RULE #3
Too manyBullets are annoying
Overwhelming
DistractingBoring
Some people really like to use bullets
To make lists of things
And more things
Remember Rule #1!
One key point per slide!
Put the information into more than one slide.
It’s free!
RULE #4
18 POINT
Which is easier to read?
60 POINT
Which is easier to read?
FONT SIZE – BIG & BOLD60 POINTWhich is easier to read?
60 POINT
Which is easier to read?
RULE #5
Good color & contrast
Is this easy to read?
How about this?
RULE #6
Changing fonts can be
annoying & distracting
RULE #7
Don’t overdue the animation!
It is distracting!
RULE #8
Alwasy Speel Cheek
orAlways Spell
Check!
RULE #9
Triple Check Everything!
32
ANIMATING: TIPS Custom animation allows you to animate
text, visuals, or line work
Custom animation should be used purposefully (and sparingly!)
Animating should help audience comprehend your message
Don’t animate solely for aesthetic purposes
33
ANIMATION: YOUR TURN Design slide with grouped items
Go to “slide show” and select “animation” and “custom”
Select item(s) to animate
Choose Animation method (appear, fly in) Sound After effects (dim)EXAMPLE!
DNA
RNA
ALTERNATIVES TO POWERPOINT
YOUR TASK
Create a PowerPoint presentation. Guidelines:3-4 minutesMaximum 15 slidesCan be any topicYou can work alone or in groups (max 6 people)You should be aware of all PowerPoint rulesYou should use:
Animations Smart Art Pictures Design with your adjustments (font, colour, style,
picture) Hyperlink to a website Sound Action Button
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