USDA Fresh Fruit & Vegetable Program (FFVP) Training Child and Adult Nutrition Services-DOE May...

USDA Fresh Fruit & Vegetable Program

(FFVP) Training

Child and Adult Nutrition Services-DOE

May 5, 2011

Objectives

23,000 elementary children in South Dakota will benefit from the program in 2011-2012

Schools will receive approximately $74.00 per student

Allocation of Funds…

$50-$75 per student

Majority of funds to be spent on fresh fruits and fresh vegetables

10% of money can be used for administering the program—

Reasonable amounts can be spent on operating costs

Funding $$ One pot of money for

August and September

Allocation letter will be sent to the Authorized Rep in late July-early Aug.

Addendum included—sign and return to CANS office no grant money is

paid out until this is on file

Funding $$New pot of money

for October through May

Allocation letter will be sent to the Authorized Rep in mid October

Budgeting FFVP Handbook Pg. 8

The school needs to be fiscally responsible for managing this grant!!Establish a monthly budget to assist you in

tracking funds and ensure timely expenditures of program funds

Weekly amountNot spending the money is a

disservice to your students Excel spreadsheet tool

Claim Form and Claim ProcessFFVP Handbook pgs. 25-27

Claim Form and Claim ProcessElectronic or Manual

Complete all 4 sheets or worksheets in spreadsheet

Claims PageCosts 1Costs 2Costs 3

Reimbursement Tracking Tool

Claim for Reimbursement Page*Claims Page on electronic version

School District Name

Site Name Month/Year of

Claim Fruits/Vegetables Labor

Small Supplies Administrative

Costs Total

Reimbursement Signatures

Fresh Fruit Page*Costs 1 Tab on electronic version

Name of Fresh Fruit Number of Units Purchased Size/Weight of Shipping Unit Cost per Unit Total Cost

Fresh Vegetable Page *Costs 2 Tab on electronic version

Name of Fresh Vegetable Number of Units Purchased Size/Weight of Shipping Unit Cost per Unit Total Cost

Program Costs*Costs 3 tab on electronic version

Operating Costs Small Supplies Administrative

Costs Grand Total Area

Consult the FFVP Handbook

Dec. 2010 edition if you have questions about whether a specific cost is

allowable or

contact Janelle to discuss

Preapproval for equipment or equipment related supplies

is necessary prior to purchase—pg. 22

Claim Submission Deadline

Claims due by: 10th of the month following the month covered by the claimExample: September’s claim is due

October 10th

The August/September claim is the only claim that can be combined.

Send original to Cody Stoeser.

Send Claims To:

Cody Stoeser– FFVP

Office of Finance & Mgmt.

SD Department of Education

800 Governors Drive

Pierre, SD 57501

Fax: 605-773-6139

USDA FFVP

FFVP Schools for 2011-2012

Program goals:Create healthier school

environmentExpand variety of fruits & veggiesIncrease fruit & veggie

consumptionMake a difference in children’s

diets

When should students receive the snack? FFVP Handbook Pg. 12 for guidance

How often should the snack be served? FFVP handbook Pg. 8for guidance

--Minimum of 2x a week

--Repeated exposure is key to acceptance

Buy American Requirement

FFVP Handbook Page 18

Buy produce from your local grocery stores, farmers’ markets, and local growers

Food SafetyFFVP Handbook pg. 31-32

Snack should be ready for consumption when it arrives in the classroom

FFVP Handbook Dec. 2010Rules, Rules, Rules

Adults may not eat the snack Pg. 10 See information on teachers

Fresh fruit or fresh vegetables only (no raisins, craisins, or alfalfa sprouts) pg. 14-15

Dips— pg. 14-15

Vegetables only Fat Free or Low Fat

only Serving sizes

FFVP Handbook Dec. 2010Rules, Rules, Rules Serve the FFV Snack the

FIRST DAY OF SCHOOL FFVP cannot be served as part

of summer school sessions Ask the vendor to invoice the

Fresh Fruits and Vegetables purchased for this program on a separate invoice

Leftovers (pg. 18) Grant funs cannot be used to

buy fruit baskets to send home with students

https://doe.sd.gov/can/ffvp/asp

Team Nutrition

Resources Grant opportunity

Fall kick-off

Forming Partnerships pg.29-30 SDSU Extension

Educators Local supermarket Local farmer’s

market HealthySD.gov Media SD Dietetics Assoc

Nutrition Network PTA/PTO Community service

groups Ag in the Classroom Area businesses Wellness committee

Evaluations

Q & A Session

Contact InformationJanelle Peterson, Program SpecialistChild & Adult Nutrition ServicesE-mail: janelle.peterson@state.sd.us

Cody Stoeser, Program SpecialistChild & Adult Nutrition ServicesE-mail: cody.stoeser@state.sd.us

Call: 605-773-3413 (CANS main office)605-773-2977 (Janelle)605-773-3456 (Cody)

Website: http://doe.sd.gov/oess/cans/FFVP/index.asp