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USDA Fresh Fruit & Vegetable Program
(FFVP) Training
Child and Adult Nutrition Services-DOE
May 5, 2011
Objectives
23,000 elementary children in South Dakota will benefit from the program in 2011-2012
Schools will receive approximately $74.00 per student
Allocation of Funds…
$50-$75 per student
Majority of funds to be spent on fresh fruits and fresh vegetables
10% of money can be used for administering the program—
Reasonable amounts can be spent on operating costs
Funding $$ One pot of money for
August and September
Allocation letter will be sent to the Authorized Rep in late July-early Aug.
Addendum included—sign and return to CANS office no grant money is
paid out until this is on file
Funding $$New pot of money
for October through May
Allocation letter will be sent to the Authorized Rep in mid October
Budgeting FFVP Handbook Pg. 8
The school needs to be fiscally responsible for managing this grant!!Establish a monthly budget to assist you in
tracking funds and ensure timely expenditures of program funds
Weekly amountNot spending the money is a
disservice to your students Excel spreadsheet tool
Claim Form and Claim ProcessFFVP Handbook pgs. 25-27
Claim Form and Claim ProcessElectronic or Manual
Complete all 4 sheets or worksheets in spreadsheet
Claims PageCosts 1Costs 2Costs 3
Reimbursement Tracking Tool
Claim for Reimbursement Page*Claims Page on electronic version
School District Name
Site Name Month/Year of
Claim Fruits/Vegetables Labor
Small Supplies Administrative
Costs Total
Reimbursement Signatures
Fresh Fruit Page*Costs 1 Tab on electronic version
Name of Fresh Fruit Number of Units Purchased Size/Weight of Shipping Unit Cost per Unit Total Cost
Fresh Vegetable Page *Costs 2 Tab on electronic version
Name of Fresh Vegetable Number of Units Purchased Size/Weight of Shipping Unit Cost per Unit Total Cost
Program Costs*Costs 3 tab on electronic version
Operating Costs Small Supplies Administrative
Costs Grand Total Area
Consult the FFVP Handbook
Dec. 2010 edition if you have questions about whether a specific cost is
allowable or
contact Janelle to discuss
Preapproval for equipment or equipment related supplies
is necessary prior to purchase—pg. 22
Claim Submission Deadline
Claims due by: 10th of the month following the month covered by the claimExample: September’s claim is due
October 10th
The August/September claim is the only claim that can be combined.
Send original to Cody Stoeser.
Send Claims To:
Cody Stoeser– FFVP
Office of Finance & Mgmt.
SD Department of Education
800 Governors Drive
Pierre, SD 57501
Fax: 605-773-6139
USDA FFVP
FFVP Schools for 2011-2012
Program goals:Create healthier school
environmentExpand variety of fruits & veggiesIncrease fruit & veggie
consumptionMake a difference in children’s
diets
When should students receive the snack? FFVP Handbook Pg. 12 for guidance
How often should the snack be served? FFVP handbook Pg. 8for guidance
--Minimum of 2x a week
--Repeated exposure is key to acceptance
Buy American Requirement
FFVP Handbook Page 18
Buy produce from your local grocery stores, farmers’ markets, and local growers
Food SafetyFFVP Handbook pg. 31-32
Snack should be ready for consumption when it arrives in the classroom
FFVP Handbook Dec. 2010Rules, Rules, Rules
Adults may not eat the snack Pg. 10 See information on teachers
Fresh fruit or fresh vegetables only (no raisins, craisins, or alfalfa sprouts) pg. 14-15
Dips— pg. 14-15
Vegetables only Fat Free or Low Fat
only Serving sizes
FFVP Handbook Dec. 2010Rules, Rules, Rules Serve the FFV Snack the
FIRST DAY OF SCHOOL FFVP cannot be served as part
of summer school sessions Ask the vendor to invoice the
Fresh Fruits and Vegetables purchased for this program on a separate invoice
Leftovers (pg. 18) Grant funs cannot be used to
buy fruit baskets to send home with students
https://doe.sd.gov/can/ffvp/asp
Team Nutrition
Resources Grant opportunity
Fall kick-off
Forming Partnerships pg.29-30 SDSU Extension
Educators Local supermarket Local farmer’s
market HealthySD.gov Media SD Dietetics Assoc
Nutrition Network PTA/PTO Community service
groups Ag in the Classroom Area businesses Wellness committee
Evaluations
Q & A Session
Contact InformationJanelle Peterson, Program SpecialistChild & Adult Nutrition ServicesE-mail: [email protected]
Cody Stoeser, Program SpecialistChild & Adult Nutrition ServicesE-mail: [email protected]
Call: 605-773-3413 (CANS main office)605-773-2977 (Janelle)605-773-3456 (Cody)
Website: http://doe.sd.gov/oess/cans/FFVP/index.asp