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U.S. Department of TransportationFederal Aviation Administration

More Resources:14 CFR part 120, sections 120.115;

120.219; and 120.223FAA’s Sample Posting and Policies: www.faa.gov/go/drugabatement

•Conductanddocumentinitialtrainingfor employeesandtheirsupervisorsaboutdruguse.

•Supervisorswhowillmakereasonablecause/ suspiciontestingdeterminationsmustcomplete initialtraining.

•Supervisorswhomakereasonablecausedrug testingdeterminationsmustreceiverecurrent training.

•Displayanddistributeyourdrugpolicy,a hotlinenumber,anddruginformational materials;distributeanddocumentdistribution ofyouralcoholmisusepolicy.

•Makesureyourdrugandalcoholpolicies includetheconsequencesforusingdrugswhile performing,testingpositive,violatingthealcohol prohibitions,orrefusingtosubmittotesting.

Best Practices:

Conductrecurrenttrainingforsupervisorsona 12-18monthschedule,andincludearefresher onalcoholtesting.

Documentallpartsoftraining,includingthe dateittookplace,whoattended,howlongit lasted,andwhattopicswerecovered.

More Resources:49 CFR part 40, sections 40.25

14 CFR part 120, sections 120.109(a) & 120.217(a)

DOT’s “What Employers Need to Know about DOTDrug & Alcohol Testing” www.dot.gov/odapc/employer

•Beforehiringortransferringanemployeeintoa safety-sensitiveposition,verifythatyouhave receivedanegativepre-employmentdrug testresult.

•Conductadrugandalcoholrecordscheck accordingto49CFRpart40,section40.25.

•Askallnewlyhiredortransferredsafety-sensitive employeesiftheyhaveevertestedpositiveonor refusedtosubmittoapre-employmentdrugor alcoholtestintheprevioustwoyears.

•Adviseallindividualsthatapre-employmentdrug testincludesmarijuana,cocaine,amphetamines, opiatesandphencyclidine.

Best Practices:

Considerrevisingyouremployeehiringstatusform toincludeablockthatindicateswhenanegative pre-employmentdrugtestresultisreceived.

Reviewemployeeapplicationscarefullyandtalk toapplicantsaboutthedutiestheyperformedat previousjobstodeterminewhethertheyworked foraDOT-regulatedemployer.

Documentemployees’answerswhenyouask themwhethertheypreviouslytestedpositive orrefusedtotakeapre-employmentdrugor alcoholtest.

Documentyournotificationtoemployeesofthe fivedrugsincludedinpre-employmenttesting.

More Resources:49 CFR part 40, Subparts B, C, D and E

“DOT’s Urine Specimen Collection Guidelines”www.dot.gov/odapc/collectors

“What Employers Need to Know about DOT Drug andAlcohol Testing” www.dot.gov/odapc/employer

•Youareresponsiblefortheactionsofyour collectors,breathalcoholtechnicians(BATs) andscreeningtesttechnicians(STTs).

•Forurinecollections,providecollection information(suchastypeoftestandwhether thetestisobservedornot)tothecollectionsite beforeeachcollection.

•Ensurethatcollectionsitepersonnelusethe approvedFederalformsforallDOTcollections, andtransmitemployercopiesandresultstoyou withinthetimeframesoutlinedin49CFRpart40.

Best Practices:

Scheduleregularauditsofyourcollectionsites andpersonnel.

Maintainopenandregularcommunicationswith collectionsitepersonnel.

Beforenotifyinganemployeetoproceedtothe collectionsiteforatest,makesurethecollection siteisreadyandavailable.

Aftereachcollection,conductaqualityreview ofallcustodyandcontrolformsandalcohol testingforms.

FAA/Drug Abatement DivisionTel: (202) 267-8442Fax: (202) 267-5200drugabatement@faa.govwww.faa.gov/go/drugabatementwww.dot.gov/odapc

14 CFR part 120 and 49 CFR part 40 OK 12-3175

More Resources:14 CFR part 120, sections 120.109(b);

120.217(c); 120.209(a)

DOT’s “Best Practices for Random Testing”www.dot.gov/odapc/employer

•Ensurethatallsafety-sensitiveemployeesand onlysafety-sensitiveemployeesareinthe randompool.

•Allrandomtestingpoolsmustmeettherequired minimumannualtestingrate.FAApublishesthe ratesforthecomingyeareachDecemberonits website.

•Maintainrandomtestingrecordsforatleasttwo years,includingthethelistofemployeesinthe randomtestingpoolbeforeeachselection,the selectionlist,anddocumentationthatthetest wasconducted.

Best Practices:

Establishaprocesstoupdatetherandomtesting pooljustbeforeeachselection.

Beforenotifyinganemployeetoreportfor testing,makesurethatboththeemployeeand thecollectionsiteareavailableandreadytotest.

Documentyournotificationofrandomtesting foreachselectedemployee,andthereasonany employeeisexcusedfromtesting.

Considerhiringaconsortium/thirdparty administratortohelpmanageyourrandom testingprogram.Thiscanbehelpfulifyouare asmallorsingle-owneroperator.

More Resources:49 CFR part 40, Subpart O

14 CFR part 120, sections 120.109(e) & (f);120.217(e) & (f); 120.209(a)

DOT’s “Substance Abuse Professional Guidelines”www.dot.gov/odapc/sap

•Donotconductareturn-to-dutytestuntil youreceivethewritteninitialandfollow-up evaluationreports,includingthefollow-up testingplan,fromthesubstanceabuse professional(SAP).•Beforereturninganemployeetoduty,make surethatyoureceiveanegativereturn-to-duty testresult.•Administerthefollow-uptestingplanexactly asprescribedbytheSAP.•Advisethecollectionsitetoconductadirect observationforallreturn-to-dutyandfollow-up testingwhenyousendtheemployeefortesting.•Explaintotheemployeethereasonforadirectly observedcollection.

Best Practices:TalktotheSAPifyouhaveanyquestionsabout theSAP’srecommendations.Youmustfollow theSAP’splan,somakesureyouunderstandit.Beforesendinganemployeeforareturn-to-duty orfollow-uptest,explainthedirectobservation processtotheemployee.Afterthetestistaken, verifythatthedirectobservationprocesswasused.Whenanemployeegoesonextendedleave duringthefollow-uptestingprogram,theclock stops.Thefollow-uptestingplanresumes whenevertheemployeereturnsorgoestoa newDOTemployer.

Every Designated EmployerRepresentative (DER) should have the knowledge and authority to make decisions about his or her aviation employer’s drug andalcohol testing program. TheDER is responsible for educating employees, conducting drug andalcohol tests, making sure theprogram complies with DOT/FAA regulations, and maintaining alldocumentation.

For more information and answers to Frequently Asked Questions,please be sure to visit:www.faa.gov/go/drugabatement

Designated EmployerRepresentatives (DERs) playa vital role in maintaining safetyin the aviation industry byensuring that their employersand employees comply withDOT/FAA’s Drug and AlcoholTesting regulations.

While there are numerouscomponents to having asuccessful drug and alcoholprogram, knowledge of the areas described in this brochure will help the DER reduce violations and improve safety.