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Uploading Presentation or Screen Sharing in Adobe Connect
Adobe Connect allows you to either upload a presentation (in PowerPoint or PDF format) or share your
screen each option has advantages and disadvantages. Remember, you can switch between an
uploaded PowerPoint and screen sharing during your event.
Uploading a Presentation Advantages and Disadvantages
This allows you as host to upload a presenter’s PowerPoint or PDF but then allows your
presenter to move the slides at their own speed.
It is best to upload any presentations prior to your live event.
You can also layer presentations (see Layering handout) so you can easily switch from one
presenter to another without waiting to screen sharing to start
An uploaded presentation will not allow you to show a web site (for that you will need screen
sharing)
You will need to load any videos from your presentation separately if you upload a presentation.
To Upload a Presentation
Uploading is easy and usually doesn’t take long. The time it takes to upload depends on file size of your
presentation. We recommend uploading a day prior to the event and checking the slides for any issues.
Adobe Connect conversion makes the font size a bit bigger so layout may need to be fixed in PowerPoint
and the presentation reuploaded.
1. From the Share Pod, use the down arrow and select Share Document.
2. On the Select Document to Share screen, select
Browse My Computer
3. Locate your presentation on your computer and
select OK for the upload to start.
4. You will first see a grey screen that will have the title of your presentation and the words
Converting
5. Converting will change to Uploading and keep you posted on the upload by having a percentage
showing. This example shows that 35% of the presentation has been uploaded.
6. Once uploaded, Connect will convert the presentation for viewing. You will see an indicator bar
showing how the conversion is going.
7. When upload and conversion
are complete the PowerPoint
or PDF will appear.
8. To move the slides, use the
right and left arrows at the
bottom of the presentation.
9. The Show Side Bar option (to
the right of the arrows) will
show the order of your slides.
If selected, the default for this
option shows this area only to
presenters and hosts. See
Using the Side Bar below for
more information.
10. To stop sharing the
presentation, select Stop
Sharing from the upper right corner of the presentation.
Using the Side Bar Option
The Side Bar option, by default is available only to presenters and hosts. It is turned on and off by
clicking on the Side bar option. It is a useful tool for presenters. For example:
If you are asked a question and need to refer back to a particular slide, open the side bar and
just select the correct slide. This eliminates the need for repeatedly using the back arrows on
the slides and quickly takes you do the correct slide.
The outline slide titles in the side bar are pulled in from the Title area of
each slide. Slides that don’t have anything in the Title are of the slide
will be listed as “PowerPoint Presentation”
If you select the Notes area of the Side Bar, it will pull in anything that
you added to the Notes section of your PowerPoint. This is a nice
option if presenters want their notes available while presenting.
The Side Bar search option allows you to search for a term in your
PowerPoint. The search will then bring up a list of slides that contain
that term.
The final option is Show sidebar to participants. It is not suggested to
use this option but it is available. To use this option, check the box in
front of the option.
Screen Sharing in Adobe Connect
When you don’t need an uploaded PowerPoint or if you want to show a document or website, screen
sharing is a great option.
Preparing to Share Your Screen
Remember to turn off all notifications otherwise participants will see all your notifications
during the event. Rather than turning off notifications, we suggest closing any programs that
send you notifications, like email or MS Teams.
For a nicer flow for your event, open all the programs or web site tabs prior to starting screen
sharing.
Make sure when you screen share that any confidential files or desktop icons are not showing.
If you have multiple screens, be sure to know which one to share.
Sharing Your Screen
1. From the share pod, select Share My Screen
2. The Start Screen Sharing screen
will appear. If you have
multiple screens, you will have
the option of First or Second
Monitor. You will also have the
option of selecting Desktop,
Applications or Windows. The
default is Desktop, see below
for more information on screen
sharing options. Select the
correct screen and then select
Share.
3. Other options include:
a. Desktop – this allows you
to share the desktop of
the appropriate screen.
You can move between
documents, excel,
websites, etc. Whatever
you show on your
desktop, shows to your
participants.
b. Applications –allows you
to share a single
applications that you have
running. A good option if
you want to limit what
you are showing. The
down side is if you decide
you need to share
additional items, you will have to stop screen sharing and share again. This is why
sharing Desktop is a more open option.
c. Windows – allows you to share a single window that you have open. Again, a good
option if you want to limit what you are sharing, however if you want to share more
windows or applications, you will need to stop sharing and share again.
4. When screen sharing is started, a
Pop up box will appear. It is only
visible to the person sharing their
screen. This popup allows you to see
what you are sharing (in small size)
as well if anyone is using the chat
box, if your webcam and
microphone are on.
5. To stop sharing your screen, use the
popup to select Stop Sharing
Uploading Presentation or Screen Sharing in Adobe Connect
EIT Web Conferencing 4/7/2020
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