Uploading Presentation or Screen Sharing in Adobe Connect

Adobe Connect allows you to either upload a presentation (in PowerPoint or PDF format) or share your

screen each option has advantages and disadvantages. Remember, you can switch between an

uploaded PowerPoint and screen sharing during your event.

Uploading a Presentation Advantages and Disadvantages

This allows you as host to upload a presenter’s PowerPoint or PDF but then allows your

presenter to move the slides at their own speed.

It is best to upload any presentations prior to your live event.

You can also layer presentations (see Layering handout) so you can easily switch from one

presenter to another without waiting to screen sharing to start

An uploaded presentation will not allow you to show a web site (for that you will need screen

sharing)

You will need to load any videos from your presentation separately if you upload a presentation.

To Upload a Presentation

Uploading is easy and usually doesn’t take long. The time it takes to upload depends on file size of your

presentation. We recommend uploading a day prior to the event and checking the slides for any issues.

Adobe Connect conversion makes the font size a bit bigger so layout may need to be fixed in PowerPoint

and the presentation reuploaded.

1. From the Share Pod, use the down arrow and select Share Document.

2. On the Select Document to Share screen, select

Browse My Computer

3. Locate your presentation on your computer and

select OK for the upload to start.

4. You will first see a grey screen that will have the title of your presentation and the words

Converting

5. Converting will change to Uploading and keep you posted on the upload by having a percentage

showing. This example shows that 35% of the presentation has been uploaded.

6. Once uploaded, Connect will convert the presentation for viewing. You will see an indicator bar

showing how the conversion is going.

7. When upload and conversion

are complete the PowerPoint

or PDF will appear.

8. To move the slides, use the

right and left arrows at the

bottom of the presentation.

9. The Show Side Bar option (to

the right of the arrows) will

show the order of your slides.

If selected, the default for this

option shows this area only to

presenters and hosts. See

Using the Side Bar below for

more information.

10. To stop sharing the

presentation, select Stop

Sharing from the upper right corner of the presentation.

Using the Side Bar Option

The Side Bar option, by default is available only to presenters and hosts. It is turned on and off by

clicking on the Side bar option. It is a useful tool for presenters. For example:

If you are asked a question and need to refer back to a particular slide, open the side bar and

just select the correct slide. This eliminates the need for repeatedly using the back arrows on

the slides and quickly takes you do the correct slide.

The outline slide titles in the side bar are pulled in from the Title area of

each slide. Slides that don’t have anything in the Title are of the slide

will be listed as “PowerPoint Presentation”

If you select the Notes area of the Side Bar, it will pull in anything that

you added to the Notes section of your PowerPoint. This is a nice

option if presenters want their notes available while presenting.

The Side Bar search option allows you to search for a term in your

PowerPoint. The search will then bring up a list of slides that contain

that term.

The final option is Show sidebar to participants. It is not suggested to

use this option but it is available. To use this option, check the box in

front of the option.

Screen Sharing in Adobe Connect

When you don’t need an uploaded PowerPoint or if you want to show a document or website, screen

sharing is a great option.

Preparing to Share Your Screen

Remember to turn off all notifications otherwise participants will see all your notifications

during the event. Rather than turning off notifications, we suggest closing any programs that

send you notifications, like email or MS Teams.

For a nicer flow for your event, open all the programs or web site tabs prior to starting screen

sharing.

Make sure when you screen share that any confidential files or desktop icons are not showing.

If you have multiple screens, be sure to know which one to share.

Sharing Your Screen

1. From the share pod, select Share My Screen

2. The Start Screen Sharing screen

will appear. If you have

multiple screens, you will have

the option of First or Second

Monitor. You will also have the

option of selecting Desktop,

Applications or Windows. The

default is Desktop, see below

for more information on screen

sharing options. Select the

correct screen and then select

Share.

3. Other options include:

a. Desktop – this allows you

to share the desktop of

the appropriate screen.

You can move between

documents, excel,

websites, etc. Whatever

you show on your

desktop, shows to your

participants.

b. Applications –allows you

to share a single

applications that you have

running. A good option if

you want to limit what

you are showing. The

down side is if you decide

you need to share

additional items, you will have to stop screen sharing and share again. This is why

sharing Desktop is a more open option.

c. Windows – allows you to share a single window that you have open. Again, a good

option if you want to limit what you are sharing, however if you want to share more

windows or applications, you will need to stop sharing and share again.

4. When screen sharing is started, a

Pop up box will appear. It is only

visible to the person sharing their

screen. This popup allows you to see

what you are sharing (in small size)

as well if anyone is using the chat

box, if your webcam and

microphone are on.

5. To stop sharing your screen, use the

popup to select Stop Sharing

Uploading Presentation or Screen Sharing in Adobe Connect

EIT Web Conferencing 4/7/2020