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UNNExT Workshop on Implementation of
e-SPS and Automation for Agriculture
Trade Facilitation
1-3 November 2016
Bangkok, Thailand
Country Assessment for the ePhyto Solution
Workshop on implementation of e-SPS certification systems
1-3 November 2016 Bangkok, Thailand
Shane Sela, ePhyto Project Manager, IPPC Secretariat
Overview of the presentation
Background
Strategy for implementing ePhyto in developing countries
The preparedness workshops
General outcomes from the workshops
Lessons learned
Phytosanitary certificates in trade
• In December 2015, the ePhyto Steering Group undertook a survey of IPPC members to identify their readiness for ePhyto implementation
• 80 (of 182) member countries reported • 5 million certificates issued for export
consignments
• 7.5 million certificates received for imported consignments
Examples of volumes of certificates
Implementation of ePhyto
• Have undertaken business process analyses (BPA) to implement their current systems
• Technical changes to connect to hub
Countries with national systems
• Implementing the GeNS
• Have not undertaken BPA
• IPPC working with the ePhyto Steering Group to identify tools to assist with the BPA
Countries without national systems
Implementing the pilot of ePhyto
Broad survey of countries to
determine best fit
Review country preparedness with
the shortlisted countries
Country establishes work plan to implement
Country completes process changes
necessary to implement
IPPC pilot Evaluate pilot/tools
Move to full implementation
Getting to the pilot
• Preparedness survey completed in January 2016 • Self-assessment of
• Trade volume • Technical capacity • Legislative and resource infrastructure • Management commitment
• 80 responses assessed by the ePhyto Steering Group • Recommendation for 10-15 countries to initially
participate • Majority being those with existing national ePhyto systems
Identification of countries to pilot the ePhyto Solution
Countries selected for the pilot represent countries in varying states of readiness to implement including: • Varying trade volumes from very large numbers of transactions (i.e. in
the millions) to smaller numbers (thousands) • Countries with differing balance of trade • Some national systems limited to one-way transactions • Varying legislative authorities to issue or receive ePhytos • Some may require substantive time to complete legislative or
regulatory changes • Several countries reported infrastructure challenges including
challenges in internet access or lack of sufficient hardware
The pilot should provide a good test of varying capacities Countries selected for the pilot have trade with other countries
proposed to participate
Initial selection of pilot countries
National systems using the HUB
• Australia
• Chile
• China
• Kenya
• Korea
• The Netherlands
• New Zealand
• USA
Generic System using the HUB
• Samoa
• Sri Lanka
• Ghana
• Ecuador
• Egypt
• Guatemala
• Senegal
Final selection to be based on country readiness
Country preparedness workshops
Four workshops focussed on countries implementing GeNS • Sri Lanka: 6-10 June 2016 • Samoa: 22-26 August 2016 • Ecuador: 5-9 September 2016 • Ghana: 24-28 October 2016
Objectives • Ensure NPPO is prepared to participate in the ePhyto Solution • Establish a country work plan for implementation • Assist the country in undertaking an assessment of its business
processes to identify changes required to support ePhyto Solution • Infra-structure and resources • Legislative and policy • Capacity building and technical
Review ePhyto project plan with NPPO
Review the overall objectives of the project • The components: Hub & GeNS • The tools to support implementation • Development of a business plan – financing strategy • Timelines
Review details of the pilot • Validation of Hub and GeNS operation • Evaluation of training tools • Benefit evaluation
Discussion on country objectives • Stakeholders • Challenges
Discussion on the work plan needed to implement ePhyto in the country
Establishing NPPO work plan
Provide guidance on: • Benefit assessment and realisation
• Various benefits identified at the project level • Validation of the specific benefits to a developing countr
• Stakeholder engagement • Change assessment
• Process mapping of certification procedures • Identification of potential areas of change and implications
• Risk management • Identification of risks to implementation
• Developing the country project team
Work with the NPPO to utilize work plan templates
Key elements of preparedness evaluation
What legislative changes required to support implementation
What infrastructure is required Identification of the key stakeholders and how
should they be engaged • Both internal and external
Identification of funding required to implement the system and potential sources?
How to obtain corporate support for implementation
Key elements of preparedness evaluation
• How to conduct a business readiness assessment and provide to the IPPC Secretariat
• Define processes of communication
• Identify processes for training
• Both changes in business operation and technical training
• Potential avenues for cost recovery
• Processes for undertaking a cost-benefit analysis
Outcomes
In country project teams established • Provide ongoing two-way communication
Process mapping: • Certification processes mostly reliant on paper documents
• Anticipate significant changes in processes related to registration of clients, application for certification and issuance of certificates, import clearance (in particular linkages to Customs)
• Reduced manual activities of filling out, storing and retrieving paperwork
• Reduced need for clients to visit NPPO offices
• Greater control of certification information
Outcomes
• Some countries perceived that they had sufficient infrastructure to implement ePhyto while others felt they would require additional hardware and/or staff
• Difficult to accurately estimate requirements until system operation is established
• Some countries are taking a phased in approach to implementation
Outcomes
Stakeholders were generally aware of ePhyto developments and supportive but detailed consultations on implementation had not been initiated
Countries had systems for cost recovery but changes may be required to support implementation depending on local and system operating costs
Outcomes
Countries required varying legislative/regulatory changes to address business modernisation (fee increases, recognition of electronic documents as equivalent to paper, etc.)
Countries have varying technical capacities and depending on the complexity of the system, will need to identify scope and extent of training
Countries noted that they faced challenges with internet quality and speeds • System to be designed to support use in poor quality internet
environments
Ecuador has developed a national system and will be likely ready to implement with a national system using the HUB
Next steps
Countries continue to refine the work plan based upon updates from the IPPC
Once GeNS is built revisit country to validate readiness
Establish on-boarding process with countries prior to pilot
Work with experts to develop business process support tools
Lessons learned
Positives • An initial opportunity to establish a dialogue on
implementation • Opportunity for countries to understand the overall
path and challenges to implementation (i.e. legislative alignment, cost recovery, etc.)
• Countries have begun to establish a work plan • Some countries have initiated infrastructure and
resource changes • Countries have begun to evaluate country benefits • Initial discussions with stakeholders indicate support
Lessons learned
Challenges
• Workshop too early to provide sufficient information to allow countries to effectively assess business changes
• More work is needed to develop a tool that could be used independently by countries to assist with preparedness
• Need to work with experts to further develop appropriate tools for developing countries
Lessons learned
The preparedness workshops have provided
• An opportunity to discuss key implementation issues including business process analysis
• To establish a process between IPPC and the country to ensure implementation is efficient
Capacity of the IPPC to provide ongoing support to individual countries throughout ePhyto implementation is limited
Recommended