Unit Orientation Overview of Unit Leadership Responsibilities and Resources Ideas for Unit...

Unit Orientation

Overview of Unit Leadership Responsibilities and

Resources

Ideas for Unit Activities and Examples Included

Tips for Advertising

Group Email Guidelines

Incentive Program

Training Power Point available online

Table of ContentsUnit Orientation Slide 1

Table of Contents Slide 2

Units Slide 3

Regional Map Slide 4

Role of Chair and Co-Chair Slide 5

Role of Regional Representatives Slide 6

Role of Steering Committee Slide 7

Next Steps Slide 9

Topics of Interest Slide 10

Unit Events ~ The Basics Slice 11

Unit Event ~ Announcements Slide 12

Unit Event ~ Hosting Slide 13

Communication with Members Slide 15-17

CE Event(s) Slide 19

Recruitment & Retention Slide 20

Unit News and Stories Slide 21

Advertising Slide 22

CEU Incentive Slide 24-25

Information and Forms Slide 27

Chapter Support Slide 28-29

Contact Information Slide 30

UnitsUnits organized by Counties. Some Units are 1 County, others are 2 or 3.Each Unit has an appointed Chair and Co-chair as well as a Steering CommitteeUnit Areas:

Atlantic/Cape May/Cumberland (A/CM/C)

Bergen/Passaic (B/P) Mercer/Burlington (M/B) Camden/Gloucester/Salem (C/G/S) Essex (E) Hudson (H) Middlesex (Mx) Monmouth/Ocean (M/O) Morris (Ms) Somerset/Hunterdon (S/H) Sussex/Warren (S/W) Union (U)

Regional MapNorthwest Region include the units of Sussex-Warren, Hunterdon-Somerset and Morris.

Northeast Region include the units of Bergen-Passaic Essex, Hudson and Union.

Central Region include the units of Monmouth-Ocean, Mercer-Burlington and Middlesex

Southern Region include units of Camden-Gloucester-Salem, Atlantic-Cape May-Cumberland.

Role of Unit Chair and Co-Chair

Plan and host events/activities for your Unit at least four (4) times a yearCommunicate NASW news and information to members in conjunction with Regional RepresentativesCommunicate Unit news and information to Chapter office to highlight in NASW publicationsWelcome new members in your unit and encourage others to joinEncourage members to run for office and nominate members for NASW awards

Role of Regional RepresentativesWill serve as the Board liaison to Unit leaders (Chair, Co-chair, Steering Committee)

When a position becomes vacant, will help identify potential Unit leaders.

Will attend Unit event(s) organized by a new Unit leader (when possible) and help leaders develop a Steering Committee for their Unit (if needed).

Will help “roll out” new ideas/programs in their regions/Units (e.g. promoting Prospective SW program, share information re: Conference and CE programs, etc.).

Will assist in bringing Unit leadership from their Region to report at Board events (each Unit to report annually).

Role of Steering Committee

A Steering Committee consists of 6-10 Unit members who assist the Unit Leaders with planning and hosting Unit activities and events.

Provide event refreshments, assist in finding event locations and speakers, generate service project ideas, contact new members, and PR.

The Committee helps to engage Unit members and develop future leadership.

QUESTIONS

Next StepsDesigning a Unit event: Unit event: The Basics, Tips and Tricks (Unit Manual) Ask your fellow Unit Leaders for assistance: Utilize Steering Committee members for assistance Plan one Meet-and-Greet (networking) event per year Contact Kendra for information on hosting CE events Consider working with other Units to share a program Consider working with the local Private Practice Special

Interest Group to share a event Review list of creative suggestions (in progress) for your

Unit from other Unit Leaders

Topics of Interest

Bullying

Disaster Relief

Social Work Self Care: Mind Body Energetics – Marge Holanov- marge.holanov@comcast.net

Collaborative Divorce – Renee Rubino renee@rubinoesq.com

Generation RX: Josh Glawe

Social Media and The Law: David Barry, JD

Host a joint meeting with your local Private Practice Group (PPSIG)

Compassion & Choices- End of Life Choices

Evan Nison enison@compassionandchoices.org

One Simple Wish- grants wishes for foster children and at-risk youth: Danielle Gletow or Stephanie Conni- stephanie@onesimplewish.org

NAMI – National Alliance for Mentally Ill – “In Our Own Voice” presentation by volunteers

Contact Christina Mina (cmina@naswnj.org) for more information.

Unit Events ~ The Basics

Types of Events Networking, social,

educational, continuing education, social work month event, advocacy, public service, or volunteer

Location to Host & Time Assisted living facilities,

libraries, non-profit organizations, Chapter office, restaurants

Events run 2-hours, weekday evenings or weekends.

Choose a Topic & Invite a Speaker Unit member, Chapter

staff, social work or other professionals

Involve Your Members Ask for ideas Invite them to join

Steering Committee Encourage them to bring

a friend (non-members can attend one event before they are asked to join.)

Unit Event ~ Announce Your Event

Schedule & Promote Your event to NASW Members (in this order please): Fill out the Meeting Announcement online form (available in Unit

Manual) at least 30 days prior to the event

Staff will post event on NASW Calendar and send Unit Chairs the

Calendar link

Send an email to your Unit Group to announce event; include the

Calendar Link and ask members to register online;

Chapter will promote event in newSWire™;

Send out 2 reminder emails to your Unit members: one two weeks

before the event and another a few days before event;

Promotion should not imply endorsement of a specific person, product,

or service by NASW or NASW-NJ.

Unit Event ~ HostingNetworking time before event. Meet and welcome 1st time attendees.Welcome & Introductions – (Photo opportunity. Specifically welcome new Members/students/new attendees. Invite sharing from all: where do you work? What is your NASW involvement?)

Welcome Regional Rep and/or NASW-NJ Staff (if present).

Share NASW/NASW-NJ News & Upcoming Events with attendees (if no Regional Rep or Staff)

Purchase simple refreshments (maximum $7.50 per person) based on headcount (pizza & soda, donuts & coffee, or appetizers)

Sign-in sheet (available in Unit Manual)

Speaker, Program or Discussion Topic

Talk with new Members, students, 1st time attendees at the end of the event. Encourage them to return for other events.

Fill out event Summary online form (available in Unit Manual) and send an email to Christina Mina cmina@naswnj.org pictures you have from the event (no PDFs please).

QUESTIONS

Communication with MembersMessages: What is it?

Email address for all members in your Unit (updated monthly) One-way communication; leaders can email members, but

members can only reply to sender Email should be easy to read and informational Less is more! Use bullets for easy reading Chapter staff can use “Group Email” to email Unit members, too Guidelines on acceptable content will be sent to you

What Content is Included? Promote upcoming events and other Chapter information Outside free community events: No Ads, No CEUs(Other than

Chapter) If you are asked to send out an advertisement, please have the

member or non-member who asked you contact Janine Hendryx for information about advertising.

SEE LISTSERV GUIDELINES FOR DETAILS

Communication with MembersGroup Email Instructions

You can send email to your members via the email feature on the chapter’s website.

Please follow the instructions below:

After you log in you will be at your profile page.

Under “My Profile”: Select “Groups”

At the “My Groups” page select Group Type Name: Your Unit’s name

At the “Unit Name” page select “Options” icon (looks like a tool wrench)

At the drop down window select “Email All Group Members”

Compose email

Preview your email

Send or Submit your email

Communication with Members

Sample Email

Subject Line: NASW-NJ Sussex/Warren Unit event

Body of Email: Sussex/Warren Members

Please join us for our next Unit event on

Wednesday, August 21st from 6-8pm, at Warren County Library

Sandy Jones will be speaking on Cognitive Behavior Therapy and Adolescents

Refreshments will be served. Come early to Network!

Please RSVP at: http://www.naswnj.org/cde.cfm?event=257111

______________________________________________If you want to stop receiving email from us, please visit: http://www.naswnj.org/members/EmailOptPreferences.aspx?id=22930371&e=jhendryx@naswnj.org&h=48e4e2ff5d8713ad47afc0bdbee896e3f690ea8e

QUESTIONS

Continuing Education EventsUnits can offer CEU events as a way to encourage attendance and recruitment.Unit Members receive 2 CEUs for the price of 1 CEU- $15Call Kendra Hayes, Director of Continuing Education, at least 60 days in advance, to discuss topics and schedule program. Identify and reserve free location (minimum of 30 seats). Check with your Unit members ~ they often have ideas for program locations including agencies, schools or libraries.Chapter will promote event ONLY to Unit MembersPromote your event to your members through your Group EmailChapter will mail CEU materials and instructions to ChairRemember: Non-members will pay $30 at the door

Recruitment & RetentionNew Members

You will receive reports (of your new members) once a month from Membership Coordinator

Call and/or send an email to new unit members once a month (review templates in Unit Manual). Introduce yourself, welcome members, and invite them to your next event

Member Requests

Forward all member requests to Membership Coordinator to resolve. For example:

Change of email Change of address Add to/Remove from listserv Advertising requests Other requests

Leadership Continuity

Encourage & nurture consistent attendanceDiscuss topics of interest to attendeesRecognize & mentor potential unit leaders Establish Steering Committee to provide leadership opportunities to others; encourage consideration of leadership position.

Unit News and Stories

NASW-NJ has 2 promotional formats: newSWire™ - Weekly

electronic newsletter

FOCUS - Electronic and hardcopy newsletter published bi-monthly

Tell us about your Unit! Provide unit event information

and photos for publication

Submit article about Unit activities

Encourage members to write an article about issues/areas of interest.

Submit article for publication in National NASW NEWS

How to Make Use of Advertising

NASW-NJ has 4 ways to advertise events: newSWire™ FOCUS NASW-NJ Website Member address labels (available for purchase by

county or state) For more information visit www.naswnj.org or

contact Janine Hendryx.

QUESTIONS

CEU Incentive for Unit Leaders

Unit Leadership Training = 1 CEU Voucher

4 Unit events = 1 CEU Voucher

You may receive a maximum of 5 CEU Vouchers during any given fiscal year.

CEU Vouchers are not redeemable for the Annual Conference or special CEU events. CEU Vouchers may not be transferred to other members.

CEU Incentive for Unit Leaders

1 (Spring) Training = 1 CE Voucher

1 (Fall) Training = 1 CE Voucher

4 Unit Events(Jan-Apr) = 1 CE Voucher

4 Unit Events (May-Aug)= 1 CE Voucher

4 Unit Events (Sept-Dec) = 1 CE Voucher

TOTAL (Maximum) = 5 CE Vouchers per year

QUESTIONS

Information and FormsUnit Manual: How to find it: www.naswnj.org, hover over “About Us” and

click on “Units”, then click on “Unit Manual” (gray sidebar). Log in with username and password. Important forms you’ll need ~ Under FORMS:

Event Request Form’ Event Summary Form’ – tell us about your event Request for Payment (RPF) Form’ – reimbursement for

refreshments(there is a $7.50 budget per attendee)Event Sign-in Sheet’ – confirms who attended (members

and non-members) and helps identify who might join (Unit Leaders must sign-in too).

Speaker: Tips for Unit events

Chapter SupportHow Can We Help You?

Staff can attend and speak at Unit events regarding all aspects of NASW/NASW-NJ activities and benefits

Staff can respond to requests from Unit Leaders and Members (Call the Membership Hotline 732.296.8070 X18)

Staff can assist with identifying speakers for CE programs

Staff can promote Unit events on website and through newsletters

Chapter Support

Event Request & Event Summary Forms (located in the Unit Manual) Submit these forms online For assistance with these forms contact Janine

Hendryx

Member requests (see slide 19): Janine Hendryx jhendryx@naswnj.org

CE program requests: Kendra Hayes khayes@naswnj.org

Contact InformationQuestions? Please ask the Chapter Membership Team

Janine Hendryx, Membership Coordinator jhendryx@naswnj.org or 732.296.8070 x18

Christina Mina, Field Coordinator cmina@naswnj.org or 732.296.8070 x15

Mary Jean Weston, Director of Membership mjweston@naswnj.org or 732.296.8070 x12

Email: info@naswnj.org Subject: Membership Phone: 732.296.8070 X18 Fax: 732.296.8074