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Unit Orientation
Overview of Unit Leadership Responsibilities and
Resources
Ideas for Unit Activities and Examples Included
Tips for Advertising
Group Email Guidelines
Incentive Program
Training Power Point available online
Table of ContentsUnit Orientation Slide 1
Table of Contents Slide 2
Units Slide 3
Regional Map Slide 4
Role of Chair and Co-Chair Slide 5
Role of Regional Representatives Slide 6
Role of Steering Committee Slide 7
Next Steps Slide 9
Topics of Interest Slide 10
Unit Events ~ The Basics Slice 11
Unit Event ~ Announcements Slide 12
Unit Event ~ Hosting Slide 13
Communication with Members Slide 15-17
CE Event(s) Slide 19
Recruitment & Retention Slide 20
Unit News and Stories Slide 21
Advertising Slide 22
CEU Incentive Slide 24-25
Information and Forms Slide 27
Chapter Support Slide 28-29
Contact Information Slide 30
UnitsUnits organized by Counties. Some Units are 1 County, others are 2 or 3.Each Unit has an appointed Chair and Co-chair as well as a Steering CommitteeUnit Areas:
Atlantic/Cape May/Cumberland (A/CM/C)
Bergen/Passaic (B/P) Mercer/Burlington (M/B) Camden/Gloucester/Salem (C/G/S) Essex (E) Hudson (H) Middlesex (Mx) Monmouth/Ocean (M/O) Morris (Ms) Somerset/Hunterdon (S/H) Sussex/Warren (S/W) Union (U)
Regional MapNorthwest Region include the units of Sussex-Warren, Hunterdon-Somerset and Morris.
Northeast Region include the units of Bergen-Passaic Essex, Hudson and Union.
Central Region include the units of Monmouth-Ocean, Mercer-Burlington and Middlesex
Southern Region include units of Camden-Gloucester-Salem, Atlantic-Cape May-Cumberland.
Role of Unit Chair and Co-Chair
Plan and host events/activities for your Unit at least four (4) times a yearCommunicate NASW news and information to members in conjunction with Regional RepresentativesCommunicate Unit news and information to Chapter office to highlight in NASW publicationsWelcome new members in your unit and encourage others to joinEncourage members to run for office and nominate members for NASW awards
Role of Regional RepresentativesWill serve as the Board liaison to Unit leaders (Chair, Co-chair, Steering Committee)
When a position becomes vacant, will help identify potential Unit leaders.
Will attend Unit event(s) organized by a new Unit leader (when possible) and help leaders develop a Steering Committee for their Unit (if needed).
Will help “roll out” new ideas/programs in their regions/Units (e.g. promoting Prospective SW program, share information re: Conference and CE programs, etc.).
Will assist in bringing Unit leadership from their Region to report at Board events (each Unit to report annually).
Role of Steering Committee
A Steering Committee consists of 6-10 Unit members who assist the Unit Leaders with planning and hosting Unit activities and events.
Provide event refreshments, assist in finding event locations and speakers, generate service project ideas, contact new members, and PR.
The Committee helps to engage Unit members and develop future leadership.
QUESTIONS
Next StepsDesigning a Unit event: Unit event: The Basics, Tips and Tricks (Unit Manual) Ask your fellow Unit Leaders for assistance: Utilize Steering Committee members for assistance Plan one Meet-and-Greet (networking) event per year Contact Kendra for information on hosting CE events Consider working with other Units to share a program Consider working with the local Private Practice Special
Interest Group to share a event Review list of creative suggestions (in progress) for your
Unit from other Unit Leaders
Topics of Interest
Bullying
Disaster Relief
Social Work Self Care: Mind Body Energetics – Marge Holanov- [email protected]
Collaborative Divorce – Renee Rubino [email protected]
Generation RX: Josh Glawe
Social Media and The Law: David Barry, JD
Host a joint meeting with your local Private Practice Group (PPSIG)
Compassion & Choices- End of Life Choices
Evan Nison [email protected]
One Simple Wish- grants wishes for foster children and at-risk youth: Danielle Gletow or Stephanie Conni- [email protected]
NAMI – National Alliance for Mentally Ill – “In Our Own Voice” presentation by volunteers
Contact Christina Mina ([email protected]) for more information.
Unit Events ~ The Basics
Types of Events Networking, social,
educational, continuing education, social work month event, advocacy, public service, or volunteer
Location to Host & Time Assisted living facilities,
libraries, non-profit organizations, Chapter office, restaurants
Events run 2-hours, weekday evenings or weekends.
Choose a Topic & Invite a Speaker Unit member, Chapter
staff, social work or other professionals
Involve Your Members Ask for ideas Invite them to join
Steering Committee Encourage them to bring
a friend (non-members can attend one event before they are asked to join.)
Unit Event ~ Announce Your Event
Schedule & Promote Your event to NASW Members (in this order please): Fill out the Meeting Announcement online form (available in Unit
Manual) at least 30 days prior to the event
Staff will post event on NASW Calendar and send Unit Chairs the
Calendar link
Send an email to your Unit Group to announce event; include the
Calendar Link and ask members to register online;
Chapter will promote event in newSWire™;
Send out 2 reminder emails to your Unit members: one two weeks
before the event and another a few days before event;
Promotion should not imply endorsement of a specific person, product,
or service by NASW or NASW-NJ.
Unit Event ~ HostingNetworking time before event. Meet and welcome 1st time attendees.Welcome & Introductions – (Photo opportunity. Specifically welcome new Members/students/new attendees. Invite sharing from all: where do you work? What is your NASW involvement?)
Welcome Regional Rep and/or NASW-NJ Staff (if present).
Share NASW/NASW-NJ News & Upcoming Events with attendees (if no Regional Rep or Staff)
Purchase simple refreshments (maximum $7.50 per person) based on headcount (pizza & soda, donuts & coffee, or appetizers)
Sign-in sheet (available in Unit Manual)
Speaker, Program or Discussion Topic
Talk with new Members, students, 1st time attendees at the end of the event. Encourage them to return for other events.
Fill out event Summary online form (available in Unit Manual) and send an email to Christina Mina [email protected] pictures you have from the event (no PDFs please).
QUESTIONS
Communication with MembersMessages: What is it?
Email address for all members in your Unit (updated monthly) One-way communication; leaders can email members, but
members can only reply to sender Email should be easy to read and informational Less is more! Use bullets for easy reading Chapter staff can use “Group Email” to email Unit members, too Guidelines on acceptable content will be sent to you
What Content is Included? Promote upcoming events and other Chapter information Outside free community events: No Ads, No CEUs(Other than
Chapter) If you are asked to send out an advertisement, please have the
member or non-member who asked you contact Janine Hendryx for information about advertising.
SEE LISTSERV GUIDELINES FOR DETAILS
Communication with MembersGroup Email Instructions
You can send email to your members via the email feature on the chapter’s website.
Please follow the instructions below:
After you log in you will be at your profile page.
Under “My Profile”: Select “Groups”
At the “My Groups” page select Group Type Name: Your Unit’s name
At the “Unit Name” page select “Options” icon (looks like a tool wrench)
At the drop down window select “Email All Group Members”
Compose email
Preview your email
Send or Submit your email
Communication with Members
Sample Email
Subject Line: NASW-NJ Sussex/Warren Unit event
Body of Email: Sussex/Warren Members
Please join us for our next Unit event on
Wednesday, August 21st from 6-8pm, at Warren County Library
Sandy Jones will be speaking on Cognitive Behavior Therapy and Adolescents
Refreshments will be served. Come early to Network!
Please RSVP at: http://www.naswnj.org/cde.cfm?event=257111
______________________________________________If you want to stop receiving email from us, please visit: http://www.naswnj.org/members/EmailOptPreferences.aspx?id=22930371&[email protected]&h=48e4e2ff5d8713ad47afc0bdbee896e3f690ea8e
QUESTIONS
Continuing Education EventsUnits can offer CEU events as a way to encourage attendance and recruitment.Unit Members receive 2 CEUs for the price of 1 CEU- $15Call Kendra Hayes, Director of Continuing Education, at least 60 days in advance, to discuss topics and schedule program. Identify and reserve free location (minimum of 30 seats). Check with your Unit members ~ they often have ideas for program locations including agencies, schools or libraries.Chapter will promote event ONLY to Unit MembersPromote your event to your members through your Group EmailChapter will mail CEU materials and instructions to ChairRemember: Non-members will pay $30 at the door
Recruitment & RetentionNew Members
You will receive reports (of your new members) once a month from Membership Coordinator
Call and/or send an email to new unit members once a month (review templates in Unit Manual). Introduce yourself, welcome members, and invite them to your next event
Member Requests
Forward all member requests to Membership Coordinator to resolve. For example:
Change of email Change of address Add to/Remove from listserv Advertising requests Other requests
Leadership Continuity
Encourage & nurture consistent attendanceDiscuss topics of interest to attendeesRecognize & mentor potential unit leaders Establish Steering Committee to provide leadership opportunities to others; encourage consideration of leadership position.
Unit News and Stories
NASW-NJ has 2 promotional formats: newSWire™ - Weekly
electronic newsletter
FOCUS - Electronic and hardcopy newsletter published bi-monthly
Tell us about your Unit! Provide unit event information
and photos for publication
Submit article about Unit activities
Encourage members to write an article about issues/areas of interest.
Submit article for publication in National NASW NEWS
How to Make Use of Advertising
NASW-NJ has 4 ways to advertise events: newSWire™ FOCUS NASW-NJ Website Member address labels (available for purchase by
county or state) For more information visit www.naswnj.org or
contact Janine Hendryx.
QUESTIONS
CEU Incentive for Unit Leaders
Unit Leadership Training = 1 CEU Voucher
4 Unit events = 1 CEU Voucher
You may receive a maximum of 5 CEU Vouchers during any given fiscal year.
CEU Vouchers are not redeemable for the Annual Conference or special CEU events. CEU Vouchers may not be transferred to other members.
CEU Incentive for Unit Leaders
1 (Spring) Training = 1 CE Voucher
1 (Fall) Training = 1 CE Voucher
4 Unit Events(Jan-Apr) = 1 CE Voucher
4 Unit Events (May-Aug)= 1 CE Voucher
4 Unit Events (Sept-Dec) = 1 CE Voucher
TOTAL (Maximum) = 5 CE Vouchers per year
QUESTIONS
Information and FormsUnit Manual: How to find it: www.naswnj.org, hover over “About Us” and
click on “Units”, then click on “Unit Manual” (gray sidebar). Log in with username and password. Important forms you’ll need ~ Under FORMS:
Event Request Form’ Event Summary Form’ – tell us about your event Request for Payment (RPF) Form’ – reimbursement for
refreshments(there is a $7.50 budget per attendee)Event Sign-in Sheet’ – confirms who attended (members
and non-members) and helps identify who might join (Unit Leaders must sign-in too).
Speaker: Tips for Unit events
Chapter SupportHow Can We Help You?
Staff can attend and speak at Unit events regarding all aspects of NASW/NASW-NJ activities and benefits
Staff can respond to requests from Unit Leaders and Members (Call the Membership Hotline 732.296.8070 X18)
Staff can assist with identifying speakers for CE programs
Staff can promote Unit events on website and through newsletters
Chapter Support
Event Request & Event Summary Forms (located in the Unit Manual) Submit these forms online For assistance with these forms contact Janine
Hendryx
Member requests (see slide 19): Janine Hendryx [email protected]
CE program requests: Kendra Hayes [email protected]
Contact InformationQuestions? Please ask the Chapter Membership Team
Janine Hendryx, Membership Coordinator [email protected] or 732.296.8070 x18
Christina Mina, Field Coordinator [email protected] or 732.296.8070 x15
Mary Jean Weston, Director of Membership [email protected] or 732.296.8070 x12
Email: [email protected] Subject: Membership Phone: 732.296.8070 X18 Fax: 732.296.8074