Transcribing elephant biology data for better access:

Using REDCap for data collection & quality control.

Dan ReboussinHannah Norton

Library mini grant MG31

Transcribing elephant biology data for better access:

Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

Learning objectivesProject background and purposeSuccessfully login to REDCapUnderstand where to find helpCreate an accurate, complete transcription recordSubmit sample data record for evaluationKnow criteria to qualify for this temporary, part time position

Project background

Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

Historical background Humane herd culling to alleviate habitat loss:

3,175 animals (1965-1969) Targeted restricted, overpopulated, stressed

habitats Budongo Forest, Uganda Mkomazi National Park, Tanzania Murchison Falls National Park, Uganda Tsavo National Park, Kenya

Biological measurement data collected taking advantage of unique situation

Project goal: Better access to unique, important data

“The primary goal of the Elephant Data Sheets project (part of the Ian Parker Collection of East African Wildlife Conservation) is to make a unique and significant data set conveniently accessible and directly useable for analysis by (for example) biology students, wildlife conservation researchers, and veterinary practitioners. These scientifically valuable primary resources are already available as open access images online. Their value for teaching and research will be increased enormously, however, when they are transcribed to a machine readable data file. This project will signal the availability of these materials, encourage their use in academics and among practitioners, and will provide a level of access that is certain to make the data set a popular resource.”

Library mini grant: http://www.ufdc.ufl.edu/IR00003175

REDCap login

Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

First request an account (email danrebo@ufl.edu), then search “REDCap UF” or go to: https://www.ctsi.ufl.edu/research/research-

support/redcap/

Login and select project

Login and select project

After your account is activated, search for “REDCap UF” or go to: https://www.ctsi.ufl.edu/research/research-support/redcap/

Find the project instrument matching your assigned sheets

Creating a record in REDCap

Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

REDCap instrument

REDCap instrument

Save early and often – there is no auto-save!

Mark forms as Incomplete or Complete to keep track of your progress. Not every field must be filled out for a

form to be “Complete.”

Online help resources

Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

http://guides.uflib.ufl.edu/data_sheets

Help is available

Online resources•REDCap transcription login •Parker elephant data sheets (images at UFDC) •REDCap training resources• Basic Data Entry demonstration video (16 min.)

Links at http://guides.uflib.ufl.edu/data_sheets

Online resources•REDCap transcription login •Parker elephant data sheets (images at UFDC)•REDCap training resources• Basic Data Entry demonstration video (16 min.)

Links at http://guides.uflib.ufl.edu/data_sheets

Data sheet examples

http://ufdc.ufl.edu/AA00013409

Online resources•Elephant data sheets: REDCap transcription instrument •Parker elephant data sheets (images at UFDC) •REDCap training resources• Basic Data Entry demonstration video (16 min.)

Links at http://guides.uflib.ufl.edu/data_sheets

REDCap Training video

You must first be logged in to view data entry training video

Online help resources: Even more help

Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

http://guides.uflib.ufl.edu/data_sheets

More help available online: converting units

Caution: inconsistent units!

When two values are separated by /assume the first is Right, second is Left

unless otherwise indicated.

Working in several windows

Data units converter Field data sheet REDCap template

Dual monitor ("high performance") workstations available in Library West and @ Health Science Center Library): http://www.uflib.ufl.edu/mobile2/computers/all.html

Maximum expected measurements

http://guides.uflib.ufl.edu/data_sheets

How can you participate?

Photo credit: Matt and Kim Rudge http://www.flickr.com/photos/mattandkim/94501077/sizes/z/in/photostream/

Submit sample records for review and evaluation

To participate: o Request a REDCap account with danrebo@ufl.eduo Login and watch the REDCap data entry videoo Transcribe a few records (3-5 is good)o Let us know the ID numbers you’ve completedo We’ll evaluate them for accuracy and replyo Apply for OPS job position in UF Smathers Libraries: https

://jobs.ufl.edu/postings/o You can also volunteer (please contact us)

o Our emails are: danrebo@ufl.edu and nortonh@ufl.edu

Job requirements & qualificationsMINIMUM REQUIREMENTS:o Request REDCap account (email danrebo@ufl.edu) and sign in with Gator 1 cardo Complete competency test as required (online training and support provided)o Must be dependable, self-directed, and detail-orientedo Ability to follow detailed instructions consistentlyo Must create quality data records consistently (quality control will rate your work)o Computer skills, ability to locate records in database, working with numberso Comfortable reading online data sheets, patience reading difficult handwritten

records including unfamiliar (foreign) termso Comfortable converting units from English/Standard units employed on online

sheets to metric units as directed (using online unit calculators consistently)

PREFERRED QUALIFICATIONSo Biology background, familiarity with medical termso Familiarity with African place nameso Excellent database and web searching skillso Ability to work independently once trained ADDITIONAL INFORMATIONo Applicants must provide copy of a valid, current work permit, ID, and other

information on requesto Apply online at:  https://jobs.ufl.edu/postings/

The end (thanks)!

Apply online at:  https://jobs.ufl.edu/postings/Contact us: danrebo@ufl.edu and nortonh@ufl.edu