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Objectives After the course, student will achieve (be able to): –Understand Timesheet procedure –Understand how to record Timesheet –Use Timesheet information to manage working effort.
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Timesheet training Version: 1.8.1
Introduction
Duration: 1.5 hours
Purpose: Guide on how to use Timesheet
Objectives
After the course, student will achieve (be able to):– Understand Timesheet procedure– Understand how to record Timesheet – Use Timesheet information to manage working effort.
Timesheet procedure
Actor Action– Staffs Record
– PM Review– QA Review & approve– Senior Manager View– Timesheet Admin Weekly report Timesheet status – HCD Create timesheet account
Timesheet related penalty/reward
– QA_Tool Technical support
Timesheet procedure
Who?– All– Exceptional cases– Group Leaders– Persons who are not working for any project of
company: shopping-body, abroad training, off-work, etc. – Persons who are approved by COO and SEPG Head, or
company BOM for not to record timesheet
When?– Before 10:00 am every Monday for recording– Before 03:00 pm every Monday for Manager review– Before every Tuesday for QA review– Before 7th of next month for recovering timesheet.
Timesheet procedure
Lack of timesheet Not submit timesheet before 10:00 AM next Monday Not recover timesheet before 7th of next month
Pending timesheetNot review timesheet before 15:00 PM every Monday
(PM)Not review and approve timesheet within Tuesday
(QA)
Timesheet procedure
Timesheet status report Timesheet status (lack and pending timesheet) is
informed every Monday. At the last day of every month, inform company
staffs about People that have not recovered timesheet
At 8th monthly, the report on lack and pending timesheet in month is informed and it is base for penalty(Clarification and/or explanation shall be submitted to QA Manager within 3 working days for approval)
Timesheet procedure
Penalty cases: Outstanding caseLack of timesheet Pending timesheetTimesheet violation report to HCD no later than 15th monthly for implementing penalty procedure
How to record
Reject
Grant access right
Record
Approve by PM/Other
Approve by QA
Report
Work flow
How to record
What to record? Date Project Process Work Description Time Work product KPA (entered by QA)
How to record
Project – What project your effort spent for?Project: activities for specific projectsGroup: activities at Group-level, not specified for any
project.Misc: others.
How to recordType of Work
Study Create Review: review WPs created by OTHERS, not YOU Test Correct: repair YOUR OWN PROJECT’s defects, not OTHER’S Translate
Work product Work Order; Project plan URD; SRS ADD/DDD Use manual; Software package Test plan; Test case & test data; test tools, Software modules
for Unit testing Release note; installation guide ....
How to record
Software process: what activity do you do?
Contract management:- Develop, review, approve Proposal- Contract relating activities
Requirements: - Identify or study Customer requirements- Develop, review & approve URD, SRS, Use case...- Develop Requirement prototype
Design: - Develop, review & approve Design document: ADD, DDD- Develop Design prototype
How to record
Coding:Develop, review, approve Coding convention Code Develop User manual, System description, Installation guide
Deployment: Develop Release note, Pack the software package
Deliver or deploy the software Conduct user training related activities
Customer Support Technical support after releasing software to
customer
How to record
TestCreate & review Test Plan
Develop, review, approve Test case, test data (Test tools)
Execute test: Unit test, Integration test, System test Make Test report
PreventionDevelop DP Plan Implement DP activities
Causal analysis meeting Maintain DP Log
How to record
Configuration management Develop CM plan Set up environment and project directory Keep track status of CIs Baseline activities and report
Project management- Develop, review, approve PP
Project tracking, meeting and report Project meeting: kick-off, progress review,
milestone review, post-mortem reviewSubcontract management
How to record
Other processes Quality
Quality planningQuality controlQuality auditCorrection/PreventionManagement review
InformationDocumentation controlIS management
How to record
– Human resource management:RecruitmentTrainingStaff managementCollaborator managementStudent managementRetirement
– Admin:AdministrationFacility management
Common TS defects
Wrong logging1. Code and unit test2. Test and fix bug3. Study or Review WPs4. Translate mail5. Working time: 4-8-12
Lacking1. Review effort2. CM effort: baseline, set up env, install tools
How to use Report
Summary report Summary report Report by Process and Type of work Work product and Type of work Kpa and Type of work Account and date
Tracking report Lack of TimesheetPending Timesheet
Inquiry report
PracticesPractices• Log timesheet for the following cases:
– 1. Make prototype– 2. Prepare for high level design review, inform and send
documents, records to related interfaces– 3. Verify tools for coding– 4. Conduct code review – 5. Conduct final inspection of deployment package within the
project– 6. Develop test strategy, include: testing method, exit criteria
and measurement for test, special considerations, resources and conditions for performing test
– 7. Design data
Practices Practices (cont.)(cont.)• Log timesheet for the following cases:
– 8. Inspect Test tools– 9. Set up environment and install programs for Test– 10. Study project information and configuration management
requirements including list of deliverables, schedule, milestones and change control requirements
– 11. Receive change request, record information required– 12. Define outline of project plan– 13. Conduct quality audit, receive the audit team– 14. Analyze Defects to set DP goals and product preventive actions.
Conduct preventive actions. Verify to close DP tasks– 15. Correct, revise and re-review the requirement specification
documents
Resources & references
Reference– Timesheet guideline– Timesheet user manual– Timesheet procedure
Questions and Answers
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