The Harvard Training Portal...

Copyright © 2009 Harvard Human Resources All Rights Reserved.

TheHarvardTrainingPortalITStakeholders

April5,2017

•

HarvardTrainingPortal– LivesinceJuly2016

Purposeoftoday’spresentation

üInformyouaboutthisuniversity-widesystem

üUpdateoncurrentusage

üValidateupcomingactivitiesandfuturephases

üOpenfordiscussion– howcanthisbeusefultoyou?

ProjectGoals(FY16- FY18)

• Replaceexistingtrainingsystemswithasingleuniversity-widesystemthatiseasytouseandhelpmeetcompliancerequirements.

• HelptheschoolsandunitsmakeiteasierforStudents,Faculty,StaffandAffiliatestogetthetrainingandinstructionstheyneedor requiretoaccessfacilities,dotheirjobsanddeveloptheircareer.

• Createasustainableservicedeliverystructureandagovernancemodelthatenableustoopenthesystemtoall,whilemaintainingareasonablelevelofquality.

• ReduceduplicatedataentryandautomateprocessesbyintegratingwithotherHarvardandthirdpartysystems.

Whoisinvolvedintheproject?

ExecutiveCommittee•MarilynHausammann,VPforHR• AraTahmassian,UniversityChiefResearchComplianceOfficer• AmandaHumphrey,AssistantDirectorforResearchComplianceatHMS•MaryAnnBradley,AssociateDeanforAdministrativeOperationsatFAS• JasonShaffner,ManagingDirector,AdministrativeTechnologyServicesinHUIT• BillVanSchalkwyk,ManagingDirectorofEnvironmentalHealth&SafetyinCampusServices

• MichaelMonaghan,DirectorofRMASinFAD•MelissaBrown,DirectorofTrainingandDevelopmentinHHR• BillGanzenmuller,EducationalTechnologyDirectorinHHR

TheVision

https://youtu.be/exjl02LJFrI\

7

Courses

•Over49,200coursescompletedbyuserssinceJuly2016!

•Over700coursesoffered,includingcoursesfor:– EnvironmentalHealthandSafety– LabSafety– ITAcademy– Leadershipprograms– TitleIXforstudentsandstaff– Lynda.com– ManageMentor– Specializedclassroomsaccess– CareerDevelopment– Jobskills– Applicationsandsystemsuse

8

Users•27,400unique userssinceJuly25th

•Halfoftheusersarestudents•OverhalfofallusersarefromFAS•80%ofnon-studentusersarefromtheLongwoodCampus,FASorCentralAdministration

Students48%

Admin&Professional

19%

SupportStaff15%

Faculty&Academics

5%

PostDocs7%

Service&TradeHourly1%

Temps3%

POI2%

UniqueUsersbytype

FAS25%

CentralAdmin25%

Longwood30%

HLS4%

HBS7%

HKS3%

Others6%

BySchool- withoutstudents

9

Volumeoflogins•Over140,000loginssinceJuly25th

•Averageof760loginsperweekday•Closeto300new usersperweek

0

500

1000

1500

2000

2500

25-Ju

l-16

1-Au

g-16

8-Au

g-16

15-Aug-16

22-Aug-16

29-Aug-16

5-Sep-16

12-Sep

-16

19-Sep

-16

26-Sep

-16

3-Oct-16

10-Oct-16

17-Oct-16

24-Oct-16

31-Oct-16

7-Nov-16

14-Nov-16

21-Nov-16

28-Nov-16

5-De

c-16

12-Dec-16

19-Dec-16

26-Dec-16

2-Jan-17

9-Jan-17

16-Ja

n-17

23-Ja

n-17

30-Ja

n-17

6-Feb-17

13-Feb

-17

20-Feb

-17

27-Feb

-17

6-Mar-17

13-M

ar-17

20-M

ar-17

#ofloginsperday

10

Upcomingactivitiesandprojectscope•Solidifyoursupportmodelforincidents,requestsandquarterlyupgrades

•Developasustainableservicedeliverymodel

•EstablishlocaltrainingadministrationcentersintheschoolstoenablelocaltrainingcoursestobeadministeredviatheHarvardTrainingPortal

•WorkwithresearchcomplianceadministrationgroupstoofferresearchcompliancetrainingintheHarvardTrainingPortalforFaculty,Researchers,andanyoneworkingonorwithgrants(CITI,RCR,IACUC)

11

LocalTrainingAdministration

CWD

HBS

FASOps

HLS?

HMS/HSPH/HSDMHLC

AlumniAffairs

EH&S

CWDPrograms

RACambridge?RAHMS

RAHSPH

SponsoredPrograms

CADM|CampusServices

ITAcademy

HKS

SEAS(April)

HR

Divisions

Other HUIT

HUDS

Sustain-ability

Facilities

Questions?Discussion

12