Copyright © 2009 Harvard Human Resources All Rights Reserved.

TheHarvardTrainingPortalITStakeholders

April5,2017

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HarvardTrainingPortal– LivesinceJuly2016

Purposeoftoday’spresentation

üInformyouaboutthisuniversity-widesystem

üUpdateoncurrentusage

üValidateupcomingactivitiesandfuturephases

üOpenfordiscussion– howcanthisbeusefultoyou?

ProjectGoals(FY16- FY18)

• Replaceexistingtrainingsystemswithasingleuniversity-widesystemthatiseasytouseandhelpmeetcompliancerequirements.

• HelptheschoolsandunitsmakeiteasierforStudents,Faculty,StaffandAffiliatestogetthetrainingandinstructionstheyneedor requiretoaccessfacilities,dotheirjobsanddeveloptheircareer.

• Createasustainableservicedeliverystructureandagovernancemodelthatenableustoopenthesystemtoall,whilemaintainingareasonablelevelofquality.

• ReduceduplicatedataentryandautomateprocessesbyintegratingwithotherHarvardandthirdpartysystems.

Whoisinvolvedintheproject?

ExecutiveCommittee•MarilynHausammann,VPforHR• AraTahmassian,UniversityChiefResearchComplianceOfficer• AmandaHumphrey,AssistantDirectorforResearchComplianceatHMS•MaryAnnBradley,AssociateDeanforAdministrativeOperationsatFAS• JasonShaffner,ManagingDirector,AdministrativeTechnologyServicesinHUIT• BillVanSchalkwyk,ManagingDirectorofEnvironmentalHealth&SafetyinCampusServices

• MichaelMonaghan,DirectorofRMASinFAD•MelissaBrown,DirectorofTrainingandDevelopmentinHHR• BillGanzenmuller,EducationalTechnologyDirectorinHHR

TheVision

https://youtu.be/exjl02LJFrI\

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Courses

•Over49,200coursescompletedbyuserssinceJuly2016!

•Over700coursesoffered,includingcoursesfor:– EnvironmentalHealthandSafety– LabSafety– ITAcademy– Leadershipprograms– TitleIXforstudentsandstaff– Lynda.com– ManageMentor– Specializedclassroomsaccess– CareerDevelopment– Jobskills– Applicationsandsystemsuse

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Users•27,400unique userssinceJuly25th

•Halfoftheusersarestudents•OverhalfofallusersarefromFAS•80%ofnon-studentusersarefromtheLongwoodCampus,FASorCentralAdministration

Students48%

Admin&Professional

19%

SupportStaff15%

Faculty&Academics

5%

PostDocs7%

Service&TradeHourly1%

Temps3%

POI2%

UniqueUsersbytype

FAS25%

CentralAdmin25%

Longwood30%

HLS4%

HBS7%

HKS3%

Others6%

BySchool- withoutstudents

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Volumeoflogins•Over140,000loginssinceJuly25th

•Averageof760loginsperweekday•Closeto300new usersperweek

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#ofloginsperday

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Upcomingactivitiesandprojectscope•Solidifyoursupportmodelforincidents,requestsandquarterlyupgrades

•Developasustainableservicedeliverymodel

•EstablishlocaltrainingadministrationcentersintheschoolstoenablelocaltrainingcoursestobeadministeredviatheHarvardTrainingPortal

•WorkwithresearchcomplianceadministrationgroupstoofferresearchcompliancetrainingintheHarvardTrainingPortalforFaculty,Researchers,andanyoneworkingonorwithgrants(CITI,RCR,IACUC)

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LocalTrainingAdministration

CWD

HBS

FASOps

HLS?

HMS/HSPH/HSDMHLC

AlumniAffairs

EH&S

CWDPrograms

RACambridge?RAHMS

RAHSPH

SponsoredPrograms

CADM|CampusServices

ITAcademy

HKS

SEAS(April)

HR

Divisions

Other HUIT

HUDS

Sustain-ability

Facilities

Questions?Discussion

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