Team3 Job Requirements Planning-Future Staffing Needs June, 2002 Emily Lim Michael Sauer Marc...

Team3

Job Requirements Planning-Future Staffing Needs

June, 2002

Emily Lim

Michael Sauer

Marc Hoppichler

Antonio Perales Martinez

2

Organizational Chart

Job Description

Job Requirements

Job Analysis Planning

Promotion or Job Rotation

Plan

3

A proven organization structure will be used throughout the Planing phase.

CountrymanagerBaltic

HeadquarterUSA

Senior-management

RegionalManager

Headquarter Europe (incl. Finland, Russia. Baltic) ”CEO”Marketing + HRM + Finance + Operation ”VP”

CountrymanagerFinland

CountrymanagerRussia

RegionalManager

RegionalManager

FacilityManager

FacilityManager

FacilityManager

FacilityManager

ContractEmployees

ContractEmployees

ContractEmployees

MiddleManagement

LabourLevel

4

Organizational Chart

Job Description

Job Requirements

Job Analysis Planning

Promotion or Job Rotation

Plan

5

Job Description

HeadquarterEurope

CountryManager

RegionalManager

FacilityManager

ContractEmployee

CEO 

Coordinates Finland, Russia and the Baltic Countries

Communicates his reports to the US Headquarters

Controls and cooperates with VP and managers from different chart levels

Assume the strategic movements of the organisation outside the US.

Workstream Responsibilities

VPs

Marketing, HRM, Finance, Operations ( in European HQ with the CEO)

Report to the CEO

Responsible for strategic plan implementation

Cooperation with CEO and functional managers

6

HeadquarterEurope

CountryManager

RegionalManager

FacilityManager

ContractEmployee

Report to the CEO

Responsible for the three geographic areas: Finland, Russia, Baltic.

Job Description

7

HeadquarterEurope

CountryManager

RegionalManager

FacilityManager

ContractEmployee

Responsible for site locations and openings

Strategy within the different areas

Marketing and public relations within the areas

Reports to VPs

Supervise Facility managers

Connection between the functional managers and the facility managers

Job Description

8

HeadquarterEurope

CountryManager

RegionalManager

FacilityManager

ContractEmployee

Day-to-day Management

Organize the building up

Find the most suitable locations for the facilities

Find best and the most cost efficient contractors to carry out the construction work.

Gives guidance to facility coordinators

Supervise homogeneity of the facilities

Report to the area manager

Marketing and promotion

Job Description

9

HeadquarterEurope

CountryManager

RegionalManager

FacilityManager

ContractEmployee

Commitment with the company

Career opportunities

Temporary jobs: the ever-changing economic climate and increasingly competitive global market does not enable BP to offer 'jobs for life'

Possibility in developing skills: formation courses, seminars, events…

Job Description

10

Organizational Chart

Job Description

Job Requirements

Job Analysis Planning

Promotion or Job Rotation

Plan

11

Job Requirements

ContractEmployee

CountryManager

Customer-centered attitude

Ability to coordinate and set priorities

Time management and decision quality concerned

Excellent communication skills

Professional ability to interact with internal and external clients at all levels

RegionalManager

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Job Requirements

ContractEmployee

CountryManager

RegionalManager

Experience in direct contact with clients and negotiation of contracts

Knowledge of team motivation techniques

Proficiency in computer applications

Very good knowledge of English and another language (Finnish, Russian, Estonian, Latvian, Lithuanian)

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Job Requirements

ContractEmployee

Openness and Friendliness towards customers

Enthusiasm to work and willingness to take responsibility

Knowledge of the country’s specific language

Service-oriented attitude

CountryManager

RegionalManager

14

Organizational Chart

Job Description

Job Requirements

Job Analysis Planning

Promotion or Job Rotation

Plan

15

Job Analysis Planning (1)

Job Analysis Scheme:•  Identifying duties, tasks, activities• Job investigation• Written report summarizing the information obtained• Purpose: HR managers will use this information to develop job descriptions Job Analysis Approaches:• Functional Job Analysis• The position analysis questionnaire system• The critical incident method• Job Analysis in an changing Environment• Computerized job analysis

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Job Analysis Planning (2)

"Job Analysis in a Changing Environment"

• Finland: test market, movement to another market• Dynamic environment: jobs demand rapidly change, data won't be outdated

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Organizational Chart

Job Description

Job Requirements

Job Analysis Planning

Promotion or Job Rotation

Plan

18

Promotion or Job rotation

Promotion

Better fit for organization

Promote from regional to country level

Job rotation

Ability to switch managers to different regions

But no rotation in the sense of different functional areas

19

Organizational Chart

Job Description

Job Requirements

Job Analysis Planning

Promotion or Job Rotation

Plan

20

Plan Year 1

• Open facilities in strategic locations (4 in Finland)• Management in Finland is built with the help of US staff• Built company objectives and culture through training• Country level managers need to be a mix of Russian, Finnish and Baltic

people• Test trial in Finnish market with the outsourcing model• Establish communication and … structure• Built brand recognition in Finland• Built up a training center and establish own training programs

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Plan Year 2 - 4

• coordinate the single market entries• create new teams from intern sources as well as extern recruitment• shift pioneering Finnish team to new markets to guide built-up phase • built common communication between country/regional level of all three

regions• establish a brand name in the Baltic-Russian region

Finland:• foster growth in Finnish market• smooth operating processes• create a lessons-learned guide

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Plan Year 2 - 4 (continued)

Russia:•focus on the two big centers St. Petersburg and Moscow•establish swiftly a representation•expand the organizational structure with Russian Personnel trained in Finland

Baltic:•get feet on big cities: Tallinn, Riga and Vilnius•follow a thoroughly planned entry strategy

Population density in the

Baltic Sea Region 1998

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Plan Year 5 - 10

• improve on productivity• Total Quality Management• Redouble profit• become large provider of hypermarket facilities• Human Resource Management forces exchange between regions

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Conclution

Job requirements planning:

 • Who (BP-Centro Organization) • What (Key positions)• Where (Finland, expanded to Balticum + Russia)• How (Job analysis, Promotion)• Why (Short-term / Long-term plans)