Taleo Refresher & New Learning’s Training February 22, 2008 March 4, 2008

Taleo Refresher & New Learning’s TrainingFebruary 22, 2008

March 4, 2008

AGENDA

• Recruiting Placement Database (RPD) Process

• Sending Candidate Offer Letters• Initiating Drug Screen and Background Check• Sending PPHQ• Final Steps• Questions

Recruiting Placement Database (RPD)

• Engineering & Researcher are both using the RPD this year

• Dedicated RPD Specialist– Abby Johnson.a.38 - Engineering– Surya Medepalli.s – Researcher

• Information Needed– Date contacted– DayVisit date– Offer date– Decision date

• Look at “Available” Candidates • RPD Report Distribution Timing

– COB Tuesday & Friday - Engineering– COB Wednesday – Researcher

• Candidate Selection– Requests via email ONLY at 9:00am the following day– Only 2 each (2 FT, 2 Intern, 2 Co-op) Per Request– 2 + 2 + 2

• 2 Days to contact to schedule day visit• 2 Weeks to complete day visit• 2 Weeks for candidate decision

Recruiting Placement Database (RPD)

• Candidate Selection (continued)– Once contact with released candidates is made and

communicated with Talent Supply more candidates can be released

• Pre-empt Candidates – a candidate that is immediately released to a BU. – Only allowed 2 per School Team per function (if accepted)– Make sure to communicate pre-empts to Talent Supply– Does not count against 2 Candidate Request Limit

Recruiting Placement Database (RPD)

RPD Request Form

RPD Next Steps

• After submitting Request form, you will receive an email confirming release of the candidate to your organization

• Contact the candidate within two business days to schedule a day visit.

• Inform RPD Co-op of the Day Visit date.

Offer Letters

• Work Salary with Recruiting Specialist

• Coordinators have access to Taleo to send offer letters via the database

Taleo Training

Taleo Training

Quick Search

Requisition Tab

Selecting A Requisition

Enter Requisition Number

Selecting a Candidate

Selecting a Candidate

Candidate File

Moving Step/Status of Candidate

Moving Step/Status of Candidate

Final Interview (Day-Visit) - Completed

Offer - Extended

Choosing Correspondence

Delivery Method

Paragraph Options

Inputting Information

Preview Offer Letter

Possible Error Message

Correcting Errors

Edit Offer Letter

Sending Offer Letter

Offer Letter - Tracking

Drug Screen Initiation FormHealth Services & Choicepoint

Choosing Drug Initiation Form

Drug Screen – Health Services

Drug Screen – ChoicePoint

DrugPPHQAccountCodes

DrugPPHQAccountCodes

Copying to Health Services/RS/DS

Copying to Health Services

Sending Drug Initiation Form

Background Check Training

Changing Your Password

Setting Your Alerts

Screen Direct

Adding A New Candidate

Create Candidate Request

Create Candidate Request

Email to Candidate

Checking Candidate Status

Checking for Completed Background Check

Checking for Completed Background Check

Checking for Completed Background Check

Checking for Completed Background Check

Completed Passing Background Checks

Pending/Non-Passing Background Checks

Placing Comments in Taleo – Background Check & Drug Screen

Comment in Taleo

Comment in Taleo

PPHQ

PPHQ

PPHQ

PPHQ - Approval

Ready to Submit

• Inform RS & DS of candidate’s accept or decline

• Efax All IAS forms to DS

• Submit SAP Request Form

• Form is located on LifeCycle.PG.com

• Send to both your RS & DS

Changing Address

Reverting Candidates

Reverting Candidates

Contacts

• Recruiting Specialist– Salaries– Compensation Level & Code– Dayvisit Questions

• RND/MFG/ENG/CS Co-op– Requests for RPD (Campus) Copy RS– Request for Day Visit (Non-Campus) Copy RS

• Data Specialist– All Interview Forms– SAP Form

Cautions• Call DS or RS if candidate is not at correct step/status• You can send Drug Initiation form before Day Visit, but

can only Drug Screen if Candidate receives an offer• Nurse cannot make appropriate comment on Req

tracking• Check with RS for correct salary even if you have the

salary sheet• Think – Apply (continue), Done (finished)• IAS forms from DayVisit – added to tracking tab if put

back in RPD• Changes – Via Email

Taleo Links

• Taleohttps://pg.taleo.net

UserNames & Passwords

• Taleo– USERNAME:________________________– PASSWORD:________________________

• First Advantage– USERNAME:________________________– PASSWORD:________________________

•Questions?