State of Connecticut Core-CT Time and Labor Employee Self Service

State of ConnecticutCore-CT

Time and Labor Employee Self Service

Welcome to the Time and Labor Employee Self Service Course!

• Instructor Introduction

• Agenda

• Participant Introduction

• Training Facility Orientation

• Ground Rules

• Parking Lot

Your Objectives

WHAT DO YOU NEED MOST FROM TODAY’S CLASS?

Class Agenda

• Enter Time

• View Payable Time Summary

• Manage Exceptions

• Break

• Enter Comments

• View Payable Time Detail

• View Personal Information

• Conclusion

Ground Rules

• Cell Phone – Vibrate or Off

• Avoid Side Conversations During Demos

• Questions Are Welcome

• What Do You Need to Stay Focused

Parking Lot

DURING CLASS, IF I DON’T KNOW THE ANSWER TO A QUESTION YOU ASK, I WILL NOT GUESS AND POSSIBLY GIVE YOU THE WRONG ANSWER.

INSTEAD

I WILL WRITE YOUR QUESTION ON MY QUESTION PARKING LOT.

AFTER CLASS, I’LL ASK SOMEONE WHO KNOWS THE ANSWER.

I WILL SEND THE ANSWER TO YOU.

Training Tools

We will use tools created specifically for Self Service Employees.

• Presentation We use a PowerPoint presentation to guide us through our discussion of

processes and key points related to using Core-CT

• Rapid Builder Exercises We use step-by-step instructional exercises to enable you to learn and

practice the correct way to use the Employee Self Service system

• Go-Live Labs After we go-live with the new Employee Self Service system, you can

come to one of these labs to enter, view and submit your information with a trainer’s assistance

Training Tools

Job Aids are available to reinforce the information introduced in this course. Job Aids summarize key information and outline critical processes in Core-CT.

• General Job Aids

• Module Specific Job Aids

They are located at this Core-CT link:

http://www.core-ct.state.ct.us/hr/time_and_labor/Default.htm

Self Service Navigation Paths

Enter Time:

Self Service > Time Reporting > Report Time > Timesheet

View Time:

Self Service > Time Reporting > View Time > Payable Time Summary

Self Service > Time Reporting > View Time > Payable Time Detail

View Exceptions and Entering Comments:

Self Service > Time Reporting > Report Time > Timesheet > Reported Time Status (link)

View Personal Information:

Self Service > Personal Information > Personal Information Summary

Time and Labor Basics - Words to Know

Time Reporter

– An employee who reports and submits their time in Core-CT

Exception Time Reporter

– Only reports time that is an exception to their Timesheet’s defaulted schedule, such as updating 8 REG to 8 VAC

Positive Time Reporter

– Reports total number of hours worked each day (no scheduled time)

Time and Labor Basics - Words to Know

TRC – Time Reporting Code that identifies the type of reported time, such as REG is Regular time and OVT is Overtime

Time Administration

– Core-CT overnight process that validates and converts reported and/or scheduled time into payable time ready for payroll

Payable Time

– Validated and Approved time that is ready to be collected by payroll

Exception

– Invalid time that is unable to be collected by payroll until corrected

• Enter Time – Exception Time Reporter

• Break

• Enter Comments

• Conclusion

Class Agenda

Overview - Employee – Entering Time

Time & Labor Self Service allows employees to enter their own time into Core-CT.

• Employees access Core-CT via their own login and password

• Employees enter their time either on a Positive or Exception basis

• Employees view their leave accrual balances on their Timesheet page

Process Flow - Employee – Entering Time

Validate Time

Employee Enters Time

Manage ExceptionsErrors?

Approve Time

Time Ready for

Payroll

Time needs to be revalidated

Key Points - Entering Time

When entering time, remember the following:

• Exception time reporting: Schedule is assigned; only exceptions to the defaulted schedule are entered, such as REG to VAC

• Leave balances displayed on the Timesheet are updated real time

• Time needs to be reported, validated, cleared from exceptions, and approved before it can become payable time

Walk-through and Exercise – Exception Employee – Enter Time

Step-by-Step Demonstration.

• First, we will walk-through the process together

Scenario: Enter Time as an Exception self service employee

Navigation - Entering Time

Entering Time (Exception Employee)

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Review - Entering Time – Exception Employee

• Only enter updates to your Timesheet’s defaulted schedule

• Timesheet leave balances are updated real time

• Time needs to be reported, validated, cleared from exceptions and approved before it can become payable time

• Enter Time – Positive Time Reporter

• Morning Break

• Enter Comments

• Conclusion

Class Agenda

Process Flow - Employee – Entering Time

Validate Time

Approve Time

Time Ready for

Payroll

Key Points - Entering Time – Positive Employee

• Positive time reporting: No schedules are assigned; Positively must report all time to get paid for all time

• Leave balances displayed on the Timesheet are updated real time

• Time needs to be reported, validated, cleared from exceptions, and approved before it can become payable time

Walk-through and Exercise – Positive Employee – Enter Time

Scenario: Enter Time as a positive self service employee

Navigation - Entering Time

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Entering Time (Positive Employee)

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Review - Entering Time – Positive Employee

• Report all time on your Timesheet

• Timesheet leave balances are updated real time

• Time needs to be reported, validated, cleared from exceptions and approved before it can become payable time

Entering Time - Knowledge Check

Answer the following questions:

1. What four steps are necessary for reported time to become payable time?

2. What is the difference between positive time reporting and exception time reporting?

3. What must both Exception and Positive time reporters do for Time Admin to process their Timesheet?

• Enter Time

• Morning Break

• Enter Comments

• Conclusion

Class Agenda

Overview - View Payable Time

Time & Labor Self Service allows you to view payable time.

• View Payable Time’s Status

• View each TRC’s total hours summary

• View Override Rate, Claim Number and Chartfield information

Process Flow - View Payable Time

Validate Time

Approve Time

Time Ready for

Payroll

View Payable Time

Key Points - View Payable Time

When viewing payable time, remember the following:

• The payable status is current as of the most recent Time Administration process run

• Only time that is clear from exceptions is displayed on the Payable Time pages

• Exceptions can be viewed on the Timesheet

• Time with a status of “Needs Approval” is not loaded to Payroll

Walk-through and Exercise - View Payable Time

Scenario: View Payable Time Summary

Navigation – Viewing Payable Time Summary

Viewing Payable Time Summary

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Viewing Payable Time Summary – Exceptions Link

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Viewing Payable Time Summary - Detail

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Viewing Payable Time Summary - Detail

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Review - Viewing Payable Time

• Only time that is clear from exceptions and has run through the Time Administration process displays on the Payable Time pages

• All entered time, including updates, must be valid and approved to be collected during Payroll’s Wednesday night biweekly process

• Only time with a status of “Goes to Payroll” is ready to be loaded to Payroll

• You can view each TRC’s Payable Time’s Status, total hours summary, Override Rate, Claim Number and Combo Code information

• Summary is 7 days and Details is 31 days view (unless linked from Summary)

Knowledge Check - Viewing Payable Time

1. When does time appear on the Payable Time pages?

2. You can view Combo Code information on which tab?

3. How many days does Payable Time Summary display?

4. How many days does Payable Time Details display when linked from Payable Time Summary?

• Enter Time

• Morning Break

• Enter Comments

• Conclusion

Class Agenda

Overview - Managing Exceptions

Core-CT provides a way for you to manage the exceptions generated by the Time Administration process.

• An Exception is an invalid entry on a Timesheet, such as exceeding a SFAM annual limit

• One Exception will block out that entire day’s entries, such as 6 REG and 2 SFAM

• An Exception was entered on the Timesheet and must be corrected on the Timesheet

• All Self Service Employees can locate and correct Exceptions on their Timesheet

Process Flow - Managing Exceptions

Manage Exceptions

Enter Time

Load Time and Labor

Create Payable

Validate Time Errors?

Time needs to be revalidatedSchedule Employee

Key Points - Managing Exceptions

When managing exceptions, remember the following:

• Communication between Time and Labor, Payroll and Human Resources may be necessary to correct the exception

• Exceptions corrected through the Timesheet page do not become effective until they are processed through the Time Administration process

• Most exceptions can be located and corrected directly on the Timesheet

• If one portion of time generates an error, all time reported for that day is in error

Walk-through and Exercise - Managing Exceptions

Scenario: Locate and Correct Exceptions on the Timesheet

Navigation - Managing Exceptions

Managing Exceptions

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Managing Exceptions

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Review - Managing Exceptions

When managing Exceptions, remember the following:

• Exceptions are entered on the Timesheet and must be corrected or deleted from the Timesheet to clear the Exception

• Exceptions can be viewed on the Timesheet’s Reported Time Status link

• One Exception will block that entire day from processing

• Corrected Exceptions must process through the Time Admin process to clear

Knowledge Check - Managing Exceptions

1. When are Exceptions displayed on the Timesheet?

2. What two things need to occur in order for Exceptions to clear?

3. What Timesheet link do you click to view Exceptions?

• Enter Time

• Break

• Enter Comments

• Conclusion

Class Agenda

• Enter Time

• Break

• Enter Comments

• Conclusion

Class Agenda

Overview – Entering Comments

Core-CT provides a way for you to document and view information on the Timesheet, such as why a TRC was changed.

• The Timesheet Comments icon is located in the Reported Time Status link on the Timesheet

• You can enter up to 32,000 characters per line for a Comment

• You can add unlimited rows for a Comment if 32,000 characters is not enough

• You can not delete a Comment once it is saved

• You can add additional comments to an original comment at any time

Key Points - Entering Comments

When entering Comments, remember the following:

• A Comment can not be deleted

• A Comment does not need to be submitted or go through the Time Admin process to be permanently saved

Walk-through and Exercise - Entering Comments

• Scenario: Enter a Comment on a Timesheet

Navigation - Entering Comments

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Entering Comments

Review – Entering Comments

When entering Timesheet Comments, remember the following:

• The Timesheet Comments icon is located in the Reported Time Status link on the Timesheet

• You may enter up to 32,000 characters per row; you can click the + Plus icon to add another row for the same comment

• You can not delete a saved comment

• You can return to a comment to enter additional information

• You do not need to submit the Timesheet for the Comments to remain saved

• If a comment has been entered on a date that has multiple Timesheet entries, a shaded Comments icon will appear beside each row of that Comment’s date

• When viewing comments, all comments for a particular day will be displayed regardless of what page the comment was entered from

Knowledge Check – Entering Comments

1. When is the Comments icon white and when it is shaded?

2. Can you delete a saved comment?

3. How can you add additional information for an existing comment?

• Enter Time

• Break

• Enter Comments

• Conclusion

Class Agenda

Overview - View Payable Time

Time & Labor Self Service allows you to view payable time.

• View Payable Time’s Status

• View each TRCs’ total hours summary

• View Override Rate, Claim Number and Combo Code information

Process Flow - View Payable Time

Validate Time

Approve Time

Time Ready for

Payroll

View Payable Time

Key Points - View Payable Time

• Exceptions can be viewed and corrected on the Timesheet

• Valid entries with a status of “Needs Approval” are not loaded to Payroll

Walk-through and Exercise - View Payable Time

Scenario: View Payable Time Detail

Navigation - Viewing Payable Time Detail

Viewing Payable Time Detail

Viewing Payable Time Detail – Summary Page link

Review - Viewing Payable Time

When viewing time, remember the following:

• All entered time, including updates, must be validated and approved to be collected during Wednesday night’s biweekly process

• Only time with a status of “Goes to Payroll” is ready to be loaded to Payroll

• You can view each TRC’s Payable Time’s Status, total hours summary, Override Rate, Claim Number and Combo Code information

Knowledge Check - Viewing Payable Time

1. When is time populated on the Payable Time pages?

2. You can view Combo Code information on which tab?

3. When you navigate directly to Payable Detail, how many days display?

4. How many days does Payable Time Summary display?

• Enter Time

• Break

• Enter Comments

• Conclusion

Class Agenda

Overview - View Personal Information

Time & Labor Self Service allows you to view your Personal Information.

• Home Address

• Home Phone Number (s)

• Emergency Contact (s)

• Social Security Number

• Date of Birth

• Original Start Date

Key Points - View Personal Information

When viewing your personal information, remember the following:

• Only HR, Payroll and you can view your information

• To update your information, contact your HR or Payroll Rep

Walk-through - View Personal Information

• We will walk through the process together

Scenario: View Personal Information

Special Note:Since the Personal Information is a one-page, view-only screen, a Rapid Builder exercise was not created for it.

Navigation - Viewing Personal Information

101 Sheriff St.

Viewing Personal Information

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Review - Viewing Personal Information

When viewing personal information, remember the following:

• Your personal information can only be viewed by you, HR and Payroll

• You can not make changes on the Personal Information page

• Contact your HR or Payroll Rep if you need any information updated or corrected

Knowledge Check - Viewing Personal Information

Answer the following question:

1. Who enters and updates your Personal Information?

2. Who can view your Personal Information?

• Enter Time

• Break

• Enter Comments

• Conclusion

Class Agenda

Overall Key Points - Employee Self Service

• Entering Time: Positive must enter all time

Exception only updates schedule-defaulted time

• Viewing Time: Payable Time’s Summary = TRC Total Hours

Payable Time’s Detail = Status

• Correcting Exceptions: View and Correct on Timesheet

• Entering Comments: Can not be deleted Can add more for the same date

• Viewing Personal Time: HR or Payroll enters You view

Training Materials

Training materials for Time and Labor Employee Self Service:

Course Presentation

Rapid Builder Exercises are provided on your:

State of CT CORE-CT web page

Desktop

Job Aids are provided on your: State of CT CORE-CT web page

Wrapping UP

Wrapping up the Time and Labor Employee Self Service course:

• Summary of completed (Employee Self Service) course objectives

Entering Time

Viewing Payable Time - Summary

Managing Exceptions

Entering Comments

Viewing Payable Time – Details

• Final Questions

• Complete the course evaluation forms

Question and Answer

Questions?

In this practice session, you will have time to:

• Study the course material

• Perform Rapid Builder Step-by-Step exercises

• Perform Rapid Builder Challenger Exercises

Rapid Builder Practice Session

State of Connecticut Core-CT Time and Labor Employee Self Service

Documents

Connecticut Department of Labor

Southern Connecticut State University Core-CT Time and Labor Self-Service Approver

THE CONNECTICUT ECONOMIC DIGEST - Labor Market … · is 2010, which equals 100 ... 2 THE CONNECTICUT ECONOMIC DIGEST October 2015 ... Economic Digest, Connecticut Department of Labor,

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State of Connecticut Core-CT Time and Labor Employee Self Service

THE CONNECTICUT ECONOMIC DIGEST · Economic Digest, Connecticut Department of Labor, Office of Research, 200 Folly Brook Boulevard, Wethersfield, CT 06109-1114. Make checks payable

Child Labor - Connecticut Labor and Working Class History

Connecticut Applicants’ Briefing DR-1958-CT

History - homes.ottcommunications.comhomes.ottcommunications.com/~dsonder/Connecticut/Simsbury CT.… · 1 Simsbury CT Simsbury is a town in Hartford County, Connecticut, United States

STATE OF CONNECTICUT Department of Labor Apprenticeship ... › progsupt › appren › Apprenticeship Connectic… · Department of Labor Apprenticeship Connecticut Initiative Request

STATE OF CONNECTICUT LABOR DEPARTMENT CITY OF … NO. 5169.pdfstate of connecticut labor department connecticut state board of labor relations in the matter of city of stamford -and-

Southern Connecticut State University Core-CT Time and Labor Employee Self Service:

STATE OF CONNECTICUT Core-CT Project

THE CONNECTICUT ECONOMIC DIGEST · 2019-07-08 · Economic Digest, Connecticut Department of Labor, Office of Research, 200 Folly Brook Boulevard, Wethersfield, CT 06109-1114. Make

ECONOMIC DIGEST - Labor Market Information · 2 THE CONNECTICUT ECONOMIC DIGEST August 2017 Connecticut Department of Labor Connecticut Department of Economic and Community Development

THE CONNECTICUT ECONOMIC DIGEST - Labor …subscription requests to: The Connecticut Economic Digest, Connecticut Department of Labor, Office of Research, 200 Folly Brook Boulevard,

Connecticut Valley Hospital’s - CT Clearinghouse

DEP Wetlands Training Program - Connecticut · CT ECO is a partnership between the Connecticut Department CT DEP of Environmental Protection and the University of Connecticut Connecticut

STATE OF CONNECTICUT LABOR DEPARTMENT … · state of connecticut labor department connecticut state board of labor relations state of connecticut (np-2 unit)-and-connecticut employees

Connecticut - OTELCOhomes.ottcommunications.com/~dsonder/Connecticut/Conecticut.pdf · US-CT Abbreviations CT, Conn. Website Connecticut (/kəˈnɛtɪkət/ ( listen)) is the southernmost