STATE BOARD GENERAL SESSION - TCSGcredit. Southern Regional Technical College offers a diploma and...

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STATEBOARDGENERALSESSION

Absent:LynnCornett,JayCunningham,MaryFlanders,JamesGingrey,AnneKaiser,RichardPorter,TreySheppard,MichaelSullivan,PhilSutton

I. WELCOMEANDCALLTOORDER ChairmanJoeYarbrough

ChairmanJoeYarbroughcalledtheMay5,2016StateBoardmeetingoftheTechnicalCollege

SystemofGeorgia[TCSG]toorderat1:00p.m.HewelcomedtheattendingStateBoardmembers,thetechnicalcollegepresidentsandtheTCSGstaff;thankingeveryonefortheirparticipationduringtheirrespectivecommittees.

II. CHAIRMAN'SCOMMENTS

ChairmanYarbrough

TheChairman’sfirstorderofbusinesswastocallforamotiontoapprovetheminutesfromtheApril18,2016StateBoardmeeting.MotionwasmadebyMrs.DinahWaynewassecondedbyMr.BuzzLaw,andpassedtheBoardunanimously.Minutesstandapproved.ChairmanYarbroughthencalledforcommitteechairstogivereportsfromtheirrespectivecommittees.

III. COMMITTEEREPORTS COMMITTEECHAIRS

JoeYarbrough,ChairmanAnneKaiser,ViceChairBenBryantDougCarterBenCopelandLynnCornettJayCunninghamTommyDavidMaryFlandersRandallFoxJamesGingrey

BuzzLawChunkNewmanRichardPorterSylviaRussellTreySheppardShirleySmithMichaelSullivanPhilSuttonBaokyVuDinahWayneTimWilliams

DRAFTMINUTESThursday,May5,2016

1:00–2:00p.m.CommunityRoom

WestGeorgiaTechnicalCollege–

DouglasCountyCampusDouglasville,Georgia

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• AcademicAffairs BenCopelandforLynnCornett

I. AcademicStandardsandProgramsMotion(ApprovalofDiplomaandTechnicalCertificateofCredit):MotionwasmadebyMr.BenCopelandthatthecollegerequestslistedbelowtoofferdiplomaandtechnicalcertificateofcreditprogramsbeapprovedeffectivethesemesterspecifiedforeachrequest.Anyfiscalrequirementstobegintheseprogramsmustbeapprovedthroughthestandardbudgetapprovalprocess.MotionwassecondedbyMr.BaokyVuandwasunanimouslyapproved.Discussion:SoutheasternTechnicalCollege-DiplomaprograminDieselEquipmentTechnology,DET4,47CreditHours,effectiveAugust2016ADieselTechnologyprogramisneededforSoutheastern's(STC)servicedeliveryarea(SDA)basedonneedsassessmentsandrelatedsurveys.ThisprogramwillbelocatedontheSwainsboroCampusinanewlyremodeledbuildingandwillhouseastateoftheartfacilitytotrainstudentsinthedieseltechnologyfield.ThisprogramwillpurchaseequipmentusingbondfundsfromtheFFEforthenewbuildingandalsofromtheworldclasslabfundingthatwasawardedtoSTCforDieselTechnology.TheproposeddiplomaprogramisastatestandardprogramdevelopedbyTCSG.Anticipatedenrollmentforyearoneis15studentswithaprojectedenrollmentof36studentsbyyearthree.TheseprojectionsarebasedonthelargenumberofinquiriesandprospectsreceivedbyStudentAffairscounselorsandinputfromtheAutomotiveAdvisoryCommittee.Increasesinjobopportunitiesareexpectedintheagriculture,timber,andcommercialtruckdrivingindustries.Qualifieddieselmechanicswillbeneededtomaintaintheadditionalequipmentneededtosupporttheexpectedgrowthintheseareas.AgricultureandtimberaretwoofthelargestindustriesinSoutheastern'sSDAandbotharelargeusersofdieselequipment.Studentswillbetrainedonthelatesttechnologyandbebetterequippedgraduatesfortheworkforce.ThedieseltechnologyprogramplanstocompletetheprocesstobecomeNATEFcertified,thusallowinggraduatestositfortheNATEFindustryexams.Employmentofdieselservicetechniciansandmechanicsisprojectedtogrow8to14percentfrom2012to2022,aboutasfastastheaverageforalloccupations.Themedianannualwagefordieselservicetechnicianswas$43,630.00or$20.98hourlyin2014.Additionally,itisprojectedthatthisprogramwillsavethecollegeatleast$30,000ayearinlaborcostsforourcommercialtruckdrivingprogram.EnrollmentProjections:DayStudentsYear1:15Year2:25Year3:36EveningStudentsYear1:0Year2:0Year3:0WiregrassGeorgiaTechnicalCollege-TCCprograminCarpentryFundamentals,CF21,17CreditHours,effectiveAugust2016.WiregrassGeorgiaTechnicalCollegeisrequestingtheCarpentryFundamentalstechnicalcertificateofcreditattherequestofanareahighschool.ValdostaHighSchoollocatedintheWGTCserviceareahasexpressedtheinterestinthistechnicalcertificatetouseasa

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programtofulfilltheircarpentrypathway.Studentsgraduatingfromhighschoolwillalsobeawardedthistechnicalcertificateandhavetheskillsetneededtoenterthecarpentryworkforce.PertheGeorgiaCareerInformationSystem,thisjobfieldisexpectedtoseea31.8%growthinthestateofGeorgiabetween2010and2020.Graduatesenteringthisfieldcanexpecttomakeastartingsalaryof$28,970.00annually.WGTCcurrentlyofferstheGeneralMaintenanceMechanicandGeneralConstructionAssistanttechnicalcertificatesofcredit.SouthernRegionalTechnicalCollegeoffersadiplomaandtechnicalcertificateinCarpentry.Thistechnicalcertificateisastatestandard,andWGTCwilladheretoallstandardsandguidelinessetforthbytheStateBoardoftheTCSGwhenimplementingthisprogram.Thefirstyear'sbudgetisestimatedtobe$60,000.00whichwillincludetheinstructor'ssalaryandfringebenefits.Thisamountwillbecoveredsolelybytuitionandfees.Thefirstandthirdyears'enrollmentisestimatedtobe80studentseach.EnrollmentProjections:DayStudentsYear1:80Year2:80Year3:80EveningStudentsYear1:0Year2:0Year3:0BackupmaterialfortheserequestswillbeavailablewhenthecommitteemeetsattheBoardmeetingormayberequestedpriortothemeetingfromJoeDanBanker,ExecutiveDirector,AcademicAffairs,at404-679-1670.

II. ApprovalforProgramStandardsandRevisionsMotionwasmadebyMr.BenCopelandtoapproveprogramstandardsandrevisionsforMay2016.MotionwassecondedbyMr.BaokyVuandwasunanimouslyapproved.StateBoardStandardsandRevisionsSummaryforMay2016

MajorCode ProgramName

ProgramDevelopment

AwardLevel

CreditHours

ES13 EngineeringTechnologyandAppliedScience Athens Degree 60

HP14 HistoricPreservationandRestoration Savannah Diploma 55

HP13 HistoricPreservationandRestoration Savannah Degree 71

HP11 HistoricPreservationandRestorationAssistant Savannah TCC 18

NA13 Nanotechnology Athens Degree 62

NT51 NanotechnologyTechnician Athens TCC 26

SAE1 StormwaterandErosionControlTechnician Athens TCC 18

• AdultEducation BenCopeland

Mr.CopelandbeganhisreportbystatingthattheyhadagreatdiscussionoutoftheAdult

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EducationcommitteeandthatonbehalfofthecommitteetheywerethrilledtobeinDouglasvilleatWestGeorgiaTechnicalCollegewithCOABEProgramAdministratoroftheYear,Ms.MarenKirchler.Mr.CopelandreportedthattheAdultEducationFallConferenceisbeingplannedcurrentlyandthattheCLCPretreatinMarchwasahugesuccess.Hereportedthattherewere1,128GEDawardsinMarch2016,thehighestgraduatenumbersincetheimplementationofthenewGEDtest.HealsosharedthatthecommitteeheardfromMs.KarenKirchler,VicePresidentofAdultEducation,whosharedwiththegroupthewonderfulthingshappeninginAdultEducationatWestGeorgiaTechnicalCollege.ThatconcludedMr.Copeland’sreport.

• ExternalAffairsandEconomicDevelopment DougCarter

Mr.CarterreportedfromhiscommitteethatQuickStart,forthemonthofApril,hadsixprospectsforatotalof413potentialnewjobsandtwoannouncementsfor450newjobs.HesharedwiththegroupthattheGovernors’ManufacturingAppreciationLuncheonwentwell,andthankedeveryonethatwasabletomakeittotheevent.FromthecommunicationsdepartmenthesharedthattheCoxMedianativeadvertisingcampaignisslatedtolaunchMay11,andthattheAprileditionofGeorgiaTrendhadahealthcarearticlewithquotesfromCommissionerCorbinandDr.KathyLove,presidentofSavannahTechnicalCollege.Lastly,thenextStrategicIndustriesWorkforceDevelopmentGrant[SIWDG]industrypanelwouldbeheldonMonday,May9attheKiaGeorgiaTrainingCenterandwouldfocusonPrecisionManufacturing.Fromthelegislativeaffairsdepartment,AssistantCommissionerTravisJohnson,sharedwiththegroupthattheCarryForwardbillwassignedbytheGovernor,andthatonMonday,May2theGovernorsignedtheFY17budgetatLanierTechnicalCollege’snewHallCountycampus.Lastly,Mr.Carterreportedthatfromthedepartmentofstewardshipanddevelopmentthattheannualinternalgivingcampaigniswellunderwayandbeatingthenationalaverage.ThatconcludedMr.Carter’scommitteereport.

• FacilitiesandRealEstate ChunkNewman

I. ApprovalofConstructionContractsMOTIONwasmadebyMr.ChunkNewmantoauthorizetheCommissionertoexecutetheconstructioncontractlistedbelowatcostnottoexceedtheamountstatedforeachrequest.MotionwassecondedbyMr.BenBryantandwasunanimouslyapproved.

A. AtlantaTechnicalCollege–$133,408.52withOspreyManagement,LLCDISCUSSION:AtlantaTechnicalCollegerequestsapprovalontheexecutionofaconstructioncontractfor“RenovationofBuildingsC&DRestrooms”ontheMainCampusofAtlantaTechnicalCollege,withOspreyManagement,LLC,Norcross,GAintheamountof$133,408.52,usinglocalfunds.

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B. SavannahTechnicalCollege–$529,936withBonitzofGeorgia,Inc.DISCUSSION:SavannahTechnicalCollegerequestsapprovalontheexecutionofaconstructioncontractfor“AdminAnnexBuildingReroof”ontheMainCampusofSavannahTechnicalCollege,withBonitzofGeorgia,Inc.,Savannah,GAintheamountof$529,936,usinglocalfunds.

C. SouthernCrescentTechnicalCollege-$1,441,708.88withRubioandSonInteriors,Inc.DISCUSSION:SouthernCrescentTechnicalCollegerequestsapprovalontheexecutionofaconstructioncontractfor“InteriorDemoandBuildBackofBuildingA”ontheFlintRIverCampusofSouthernCrescentTechnicalCollege,withRubioandSonInteriors,Inc.,Hephziban,GAintheamountof$1,441,708.88,usinglocalfunds.

D. WestGeorgiaTechnicalCollege-$229,800withJ.M.ClaytonCompanyDISCUSSION:WestGeorgiaTechnicalCollegerequestsapprovalontheexecutionofaconstructioncontractfor“ChillerReplacement”ontheLaGrangeCampusofWestGeorgiaTechnicalCollege,withJ.M.ClaytonCompany,Thomaston,GAintheamountof$229,800.00,usinglocalfunds.

II. ApprovalofBondSaleRequestMOTIONwasmadebyMr.ChunkNewmantoauthorizetheChairpersonoftheStateBoardtorequesttotheGeorgiaStateFinancingandInvestmentCommissionthatsaidGSFICissueStateofGeorgiaGeneralObligationBondsintheaggregateprincipalamountlistedbelowforthepurposeoffinancingtheprojectslistedbelow.MotionwassecondedbyMr.BuzzLawandwasunanimouslyapproved.[AttachmentA]

DISCUSSION:TheSeniorExecutiveDirectorofFacilitiesManagementrequestsapprovalofthebondsalerequesttotheGeorgiaStateFinancingandInvestmentCommissionthatsaidGSFICissueStateofGeorgiaGeneralObligationBondsintheaggregateprincipalamountlistedbelowforthepurposeoffinancingtheprojectslistedbelow.

ProjectTotal Authorized Principal Amount

Bond Sale Request Amount

TCSG-331 FY2016 Career Academy $10,000,000 $10,000,000TCSG-336 FY2017 MRR $15,000,000 $15,000,000TCSG-326 WCL Equip_Reno Statewide $12,000,000 $12,000,000TCSG-338 Equipment for Military and Academic Training Ctr $9,405,000 $9,405,000TCSG-327 LAN Hall County Campus $48,270,000 $48,270,000TCSG-318 GNW Whitfield Murry Campus Phase 1 Bldg $5,000,000 $1,000,000TCSG-317 SCR Industrial Training and Technology Building $16,175,000 $16,175,000TCSG-334 NGA Manufacturing Expansion Habersham $12,545,000 $12,545,000TCSG-332 Career Academies Hart County $500,000 $500,000TCSG-339 CPT Roof Replacement Waycross $1,000,000 $1,000,000Total $129,895,000 $125,895,000

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• Governance,ComplianceandAudit BaokyVuforMichaelSullivan

ThereareninemotionsforStateBoardConsiderationandApproval:Motion#1

MotionwasmadebyMr.BaokyVutoapproverecommendedrevisionstoPolicyI.E.2.(2.2.2.)

AgencyStrategicPlanning.MotionwassecondedbyMr.TommyDavidandpasstheBoardunanimously.

POLICY:I.E.2.(2.2.2)

AgencyStrategicPlanningLastRevised: May5,2016[uponSBapproval];June23,2005

LastReviewed: April18,2016;February22,2016

Adopted: April23,2001

TheCommissionershallensurethattheTechnicalCollegeSystemofGeorgia(TCSG)establishandmaintainasystemstrategicplan.Thestrategicplanshallbereviewed,updatedasneededonanannualbasis,recommendedtothestateboardoftheTechnicalCollegeSystemofGeorgiaforadoption,andapprovedbytheBoardnolaterthanJune30theachyear.Finally,theapprovedstrategicplanshallconformtotherequirementsofGeorgialawandtherelevanteducationalaccreditationentities.

acomprehensive,participateplanningprocessisconductedatleasteverythirdyeartodevelopandmaintainanagencywidestrategicplan.Theplanningprocessshallenhancecommunicationthroughouttheagencyandenabletheagencytomakecriticaldecisionsbasedonanalysisofrelevantinformation.Theplanningprocessshallbeusedtomanagechange,focusonthefuture,andhelptoachievelongterm,sustainableresults.

TheSystemstrategicplanningprocessshallbeanintegratedagencylevelandlocallevelsystemthatmayinvolve:

• Extensiveresearchandassessmenttechniquessuchasstatisticaldataanalyses,interviews,reviewsofliterature,andsurveyanalyses;

• VarioussituationalanalysesandscanningtechniquesincludingSWOT(Strengths,Weakness,Opportunities,Threats),trends,market,businessfunction,successfactor,andsuccessinhibitoranalyses;

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• Strategydevelopmentandanalyses;and• Strategicresourceneedsassessment

Theplanningprocessshallbeusedtodeveloplongrangestrategicgoalsandobjectivesthatprovideoverallguidancefortheentireagency.TheSystemstrategicplansshallbedesignedwiththerealizationthatthetechnicalcollegesimplementingtheplanshallrequireflexibilityincontributiontotheachievementoftheagencywideobjectives.TheSystemstrategicplanshallbedesignedtoenableeachtechnicalcollegetodeveloplocalstrategiestocontributetoeachagencywideobjectiveand,thereby,toaddressthestatewideobjectivesintermsoflocalneeds,capabilities,andinterest.

Inadditiontoanindepthplanningprocesstodevelopthestrategicplaneverythirdyear,thestrategicplanshallbereviewed,updatedasneeded,recommendedtotheTechnicalCollegeSystemofGeorgiaforadoption,andapprovedbytheBoardnolaterthanJune30theachyear.TheapprovedstrategicplanshallconformtotherequirementsofGeorgialawandshallestablishthemission,vision,values,goals,outcomes,andobjectivesfortheagency.

RelatedAuthority:

O.C.G.A.§20-4-11–PowersoftheBoardO.C.G.A.§20-4-14–TCSGPowersandDutiesGeorgia’sStateStrategicPlanningGuidelines,Governor’sOfficeofPlanningandBudgetStateBoardPolicy:I.C.1.StateBoardResponsibilitiesandAuthorityMotion#2MotionwasmadebyMr.BaokyVutoapprovetherecommendedformattingrevisiontoPoliciesI.B.;III.A.;V.A.–(2.1.1.)-Policy:StatementofEqualOpportunityforconsistencyasapprovedbytheStateBoardNovember1,2012.Therearenosubstantivechanges.ProvisionsdeletedwillbeincorporatedintonewprocedureforpublicationandadministrationoftheStatementofEqualOpportunity.MotionwassecondedbyMr.BuzzLawandwasunanimouslyapprovedbytheStateBoard.(Threenumberswerepreviouslyassignedtosamepolicy)POLICY:2.1.1.(I.B,III.A,V.A)StatementofEqualOpportunityRevised: [May5,2016uponSBapproval];September6,2012,February1,2007,June1,

2006,January17,2001,February3,1994

LastReviewed: [May5,2016uponSBapproval];September6,2012

Adopted: July7,1988

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POLICY:

TheTechnicalCollegeSystemofGeorgiaanditsconstituenttechnicalcollegesdonotdiscriminateonthebasisofrace,color,creed,nationalorethnicorigin,gender,religion,disability,age,politicalaffiliationorbelief,geneticinformation,disabledveteran,veteranoftheVietnamEra,orcitizenshipstatus(exceptinthosespecialcircumstancespermittedormandatedbylaw).ThisnondiscriminationpolicyencompassestheoperationofallTCSGandtechnicalcollege-administeredprograms,federallyfinancedprograms,educationalprogramsandactivitiesinvolvingadmissions,scholarshipsandloans,studentlifeandathletics.Italsoappliestotherecruitmentandemploymentofpersonnelandthecontractingforgoodsandservices.

Allworkandcampusenvironmentsshallbefreefromunlawfulformsofdiscrimination,harassmentandretaliationasoutlinedunderTitleIXoftheEducationalAmendmentsof1972,TitleVIandTitleVIIoftheCivilRightsActof1964,asamended,theAgeDiscriminationinEmploymentActof1967,asamended,ExecutiveOrder11246,asamended,theVietnamEraVeteran’sReadjustmentActof1974,asamended,Section504oftheRehabilitationActof1973,asamended,theAmericansWithDisabilitiesActof1990,asamended,theEqualPayAct,LillyLedbetterFairPayActof2009,theGeorgiaFairEmploymentActof1978,asamended,theImmigrationReformandControlActof1986,theGeneticInformationNondiscriminationActof2008,theWorkforceInvestmentActof1998andotherrelatedmandatesunderTCSGPolicy,federalorstatestatutes.

TCSGandthetechnicalcollegesareexpectedtopromotethefullrealizationofequalopportunitythroughaffirmativeandcontinuingpractices.TCSGandeachtechnicalcollegeshalldevelopAffirmativeActionPlansbasedonfederalguidelinestoensurecompliancewithapplicablemandates.EachisrequiredtoreportandmonitorAffirmativeActionPlandataasdirectedbyfederalcomplianceguidelines.

RELATEDAUTHORITY:O.C.G.A.§20-4-11–PowersoftheBoardO.C.G.A.§20-4-14–TCSGPowersandDuties

III.APPLICABILITY:AllworkunitsandtechnicalcollegesassociatedwiththeTechnicalCollegeSystemofGeorgia.

IV.DEFINITIONS:N/A

V.ATTACHMENTS:

Attachment:2.1.1p.a.EEOCStatementfromCommissionerVI.PROCEDURE:

A.Publications,advertisements,jobannouncements,andjobandenrollmentapplicationsshallcontainastatementofequalopportunityandshallcontainnoindication,either,explicitorimplied,ofapreferenceforoneclassofpersonsoveranother.

B.NoticesshallbeconspicuouslypostedinpublicplacesattheSystemOfficeandinthetechnicalcollegebuildings,informingjobapplicantsandemployeesthattheorganizationisanequalopportunityorganizationandadvisingstudents,applicantsandemployeesoftheirrightstonotify

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anappropriatecollegeofficial,local,state,orfederalagencyiftheybelievetheyhavebeensubjectedtounlawfuldiscrimination.

C.Priortothebeginningofeachschoolyear,thecollegeisrequiredtopublishtheStatementofEqualOpportunityinthelocalnewspaper(s)inthecollege’sserviceareawithastatementthatallvocationalopportunitieswillbeofferedregardlessofrace,color,nationalorigin,sexordisability.Thenoticemustincludeabriefsummaryofprogramofferingsandadmissioncriteriaandthename,officeaddress,andphonenumberofpersonsdesignatedtocoordinatecomplianceunderTitleIXandSection504.

D.EachcollegeshallappointindividualstoactasCoordinatorstoensurecompliancewithfederallawsincludingbutnotlimitedtoTitleIXoftheEducationalAmendmentsof1972,Section504oftheRehabilitationActof1973,asamended,andTitleVIandTitleVIIoftheCivilRightsActof1964,asamended.Thenames,locationsandcontactinformationfortheseCoordinatorswillbewidelypublishedinmaterials/informationdistributedbycolleges.

E.TheCommissionershalldevelopproceduresforimplementingtherequirementsofthispolicyandaddressingemployeeandstudentcomplaintsofunlawfuldiscrimination.

F.TheStatementofEqualOpportunitypolicyandapplicableprocedureswillbepublishedandexecutedbyeachtechnicalcollege.

G.Inquiriesconcerningtheadministrationofthispolicyandapplicableproceduresmaybeaddressedtoanyofthefollowingofficesordesignatedindividuals:

TCSGOfficeofHumanResourcesTCSGOfficeofLegalServicesCollegeTitleIXCoordinatorsCollegeDisabilitiesCoordinatorsCollegeOfficeofHumanResourcesCollegeVeteran’sBenefitsCoordinators

IV.RECORDRETENTION:None

MOTION#3MotionwasmadebyMr.BaokyVutoapproverecommendedrevisionsandnamechangeforPolicyI.C.3.(2.1.8)NamingofBuildingsforconsistencywithformattingasapprovedbytheStateBoardonNovember1,2012.ProvisionsdeletedwillbeincorporatedintonewprocedureforpublicationandadministrationoftheNamingofCollegeBuildings,GroundsorPrograms.MotionwassecondedbyMr.BuzzLawandpassedStateBoardapprovalunanimously.

POLICY:I.C.3.(2.1.8)

NamingofCollegeBuildings,GroundsorPrograms

Revised: STATEBOARDAPPROVALDATE

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LastReviewed: STATEBOARDAPPROVALDATE;April2,2009Adopted: May3,2007

CURRENTPOLICYSTATEMENTThenamingofbuildings,facilities,grounds,andorganizationalunitsoftechnicalcollegesforindividuals,businesses,orgroupswhohavemadesignificantcontributionstosocietyisanhonoredtraditionofhighereducation.TheprerogativeandprivilegeofsuchnamingsonthecampusesoftheTechnicalCollegeSystemofGeorgiaarevestedintheStateBoard.POLICY:Specificcollegebuildings,interiorspaces,grounds,orprogramsmaybenamedforlivingordeceasedindividuals,businesses,ororganizationsthathavehadasignificantpositiveimpactonthecollegeoveranextendedperiodoftime;havedemonstratedoutstandinganddistinguishedservicetosociety,thecommunityorthecollege;and/orhaveengagedinphilanthropicgivingdirectlybenefitingthecollege.NamingsofneworexistingbuildingsrequireapprovalbytheStateBoardoftheTechnicalCollegeSystemofGeorgia[TCSG].Buildings,interiorspacesorprogramsnamedfortheirgeneralpurposeorfunctionsarenotsubjecttothisprocedure.AllnamingswillbeconsistentwiththebestinterestofthecollegeandwiththeTCSGandwillmaximizefundraisingpotentialofthecolleges.NamingrequestsshallbesubmittedtotheBoardinaccordancewiththeproceduresandguidelinesestablishedbytheTCSGCommissioner.Thenamesoftechnicalcollegeswilltypicallyreflectthenameofapoliticalsubdivision,aregion,orageographicalfeatureofGeorgia.Ashonoredtraditionofhighereducation,specificcollegebuildings,facilities,grounds,andorganizationalunitsoftechnicalcollegesmaybenamedforlivingordeceasedindividuals,businesses,ororganizationsthathavemadesignificantcontributionstosocietyorengagedinphilanthropicgivingtobenefitcolleges.AllsuchnamingsrequireapprovalbytheTCSGStateBoard.

Requestsforthenamingofcolleges,buildings,facilities,groundsandorganizationalunitsshallbesubmittedtotheBoardinaccordancewiththeproceduresandguidelinesestablishedbytheCommissioner.CollegepresidentsareexpectedtomaximizethefundraisingpotentialinassociationwithnamingrequestssubmittedtotheBoard.

RELATEDAUTHORITY:O.C.G.A.§20-4-11–PowersoftheBoardO.C.G.A.§20-4-14–TCSGPowersandDuties

[NOTE:TheaccompanyingprocedurewillincorporatedeletedlanguagebelowinaccordancewithStateBoardPolicyformat.]

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II.APPLICABILITY:ThispolicyappliestoallbuildingsofthecollegesgovernedbytheStateBoard.Italsoappliestootherfacilities,grounds,andorganizationalunitsthatthecollegewishestodedicateinthenameofindividuals,businessesorgroups.Buildingsnamedfortheirgeneralpurposeorfunctionarenotsubjecttothispolicy.

III.DEFINITIONS:N/A

IV.ATTACHMENTS:N/A

V.PROCEDURE:A.GeneralConsiderations1.Generallytechnicalcollegesandoff-campusfacilitiesbearthenameofapoliticalsubdivision,aregion,orageographicalfeatureofGeorgia.2.Anoff-campusfacilityshallincludethenameofthehosttechnicalcollegeinitsofficialname.3.Officialsignageidentifyingtechnicalcollegesandoff-campusfacilitiesshallinclude“AUnitoftheTechnicalCollegeSystemofGeorgia.”ThissectiononlyappliestosignsboughtorsubstantiallymodifiedafterMay3,2007.4.AnindividualroomwithinabuildingonaTechnicalCollegecampusoroff-campusfacilitymaybenamedbytheLocalBoardofDirectorsofthetechnicalcollegeaslongassuchnameisinaccordancewithstatelaw.B.Criteria1.Ingeneral,individuals,businesses,andgroupsforwhombuildingsarenamedmusthavemadeasignificantcontributiontothefieldofeducation,government,science,orhumanbetterment.TheLocalBoardofDirectorsshallsetascheduleallowingforbuildingstobenamedforindividuals,businesses,orgroupsaftertheymakeacertainlevelofmonetaryorinkinddonations(includingyearsofservicetothecollegeortechnicalcollegesystem)tothecollege.2.TopreservetheintegrityofallbuildingsnamedintheDepartment,thishonormustbereservedforindividualsofrecognizedaccomplishmentandcharacter;nobuildingmaybearthenameofanindividualconvictedofafelony.3.Withrespecttothenamingofbuildingsonaparticularcampus,specialconsiderationshallbegivento:a.Thehistoricalsignificanceofthecontributionoftheindividualorgrouptothecollege;b.Theassociationoftheindividual,business,orgroupwiththebuildingtobenamed;c.Anyfinancialcontributionoftheindividual,businessorgrouptothecollege;andd.State,regional,national,orinternationalrecognitionoftheindividual's,business'sorgroup's

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contributionsandachievements.4.Agivensurnamemaybeassignedtoonlyonebuildingonaspecificcampus.B.Process1.Thecollegepresidentshallchargeacommitteetoconsiderandmakerecommendationsforthenamingofabuilding.2.Thecommitteeshallconsiderallsuggestednamingsthatsatisfythecriteriacitedabove.Anyindividualorgroupassociatedwiththecollegemaysuggestanameforconsiderationbythecommittee.3.Thecommitteeshallsubmitareporttothepresident,whichincludesarecommendationforthenaming,documentationofallsuggestionsconsidered,andjustificationofitsrecommendation.4.ThepresidentshallseekapprovalfromtheLocalBoardfortherecommendation.5.Thepresidentshallsubmithisorherrecommendation,alongwiththecommittee'sreportandanyadditionalsupportinginformationdeemedappropriate,totheStateBoardthroughtheCommissioner.6.NobuildingmaybenamedafteracurrentemployeeofthetechnicalcollegeortheTechnicalCollegesystemofGeorgia.AbuildingmaybenamedafteraformeremployeeoneyearaftertheemployeehasleftemploymentwiththeTechnicalCollegeSystemofGeorgiaunlesstherearespecialcircumstancesmakinganearliernamingappropriate.SuchspecialcircumstanceswillbesubjecttotheapprovaloftheStateBoard.

7.NopublicityshallbegiventotherecommendationfornaminguntilitisapprovedbytheStateBoard.

C.ProcessofRemovingNamefromBuilding

1.Thetechnicalcollegepresident,theCommissioneroftheTechnicalCollegeSystemofGeorgia,anyStateorLocalBoardMembermayraisethesubjectofthecontinuedappropriatenessofthenameofanytechnicalcollegebuilding,facility,groundorunitoftheTechnicalCollegeSystemofGeorgiatotheLocalBoardofDirectorstoconsiderrenaming.

2.AftertheLocalBoardofDirectorsreceivessuchrequest,theyshallvoteonwhetherornotthebuilding,facility,groundorunitshouldberenamed.

3.ThepresidentshallsubmittheLocalBoard’svoteandrecommendation,alongwithanyminutesofdiscussion,totheStateBoardthroughtheCommissioner.

4.NopublicityshallbegiventotherecommendationforrenaminguntilitisapprovedbytheStateBoard.

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VI.RECORDRETENTION:

Nospecificrecordretentionpolicy.MOTION#4MotionwasmadebyMr.BaokyVuthatPolicy:II.C.4.AcceptableComputerandInternetUsebeabolishedandtodirecttheCommissionertodevelopandissueanewprocedureforadministratingcomputerandinternetusebyemployeesandstudents.MotionwassecondedbyMr.BenCopelandandwasunanimouslyapproved.MOTION#5MotionwasmadebyMr.BaokyVuandsecondedbyMr.BenBryanttoabolishPolicy:II.F.IdentityTheftPreventionandtodirecttheCommissionertodevelopandissueanewproceduregoverningidentitytheftpreventioninthedaytodayoperationsoftheTechnicalCollegeSystemofGeorgia.ThemotionwasunanimouslyapprovedbytheStateBoard.MOTION#6MotionwasmadebyMr.BaokyVuandsecondedbyMr.BenBryantthatthePolicy:III.J.ReductioninForceberevisedforconsistencywithformattingasapprovedbytheStateBoardonNovember1,2012.VerbiagefromGAStatute20-4-35hasbeenaddedforclarification.Provisionsdeletedinthepolicywillbeincorporatedintoanewprocedureforpublicationandadministrationofreductioninforceregulations.ThemotionwasapprovedunanimouslybytheStateBoard.POLICY:III.J.(4.1.10.)ReductioninForceRevised: [May5,2016uponSBapproval];September6,2012;August29,2001;

January1994

LastReviewed: [May5,2016uponSBapproval]September6,2012

Adopted: September1991

POLICY:§20-4-35.ReductioninforcepolicyTheStateBoardoftheTechnicalCollegeSystemofGeorgiashalldevelopandimplementapolicy

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whichprovidesforanorderlyandfairprocesstobeusedintheeventanyreductioninforcebecomesnecessary.Thereductioninforcepolicyshallprovidethat: (1)Presidentsofstatetechnicalinstitutesshalldeviseaplanforareductioninforcefortheirrespectiveinstitutions; (2)Anyreductioninforcewithinaninstitutionshallbelimitedtothatinstitution; (3)Theinstitutepresidentshalldecidethecompetitiveareaandcompetitivegrouptowhichanyreductioninforceisapplicable; (4)Allindividualswithinacompetitivegroupwillparticipateinthereductioninforceprocess,regardlessofwhethertheyareintheclassifiedorunclassifiedservice,tenuredornontenured; (5)TheStateBoardoftheTechnicalCollegeSystemofGeorgiashallprescribethebasisfordeterminingretentioncreditswhichshallbeuniformamongallstatetechnicalinstitutes; (6)PlansdescribingtheprocessbywhichareductioninforcewouldbeconductedwithineachstatetechnicalinstituteshallbeapprovedbytheStateBoardoftheTechnicalCollegeSystemofGeorgia;and (7)AnyemployeeofastatetechnicalinstitutewhobelievestheapprovedplanforthatinstitutionwasnotfollowedshallhavetherighttoappealtotheStateBoardoftheTechnicalCollegeSystemofGeorgia,andthedecisionoftheboardshallbefinal.Inaccordancewiththeabovestatute(§20-4-35),itisthepolicyoftheStateBoardoftheTechnicalCollegeSystemofGeorgia[TCSG]thatwhenpositionabolition(s)and/orreduction(s)intimestatusinvolvingoneormoreemployee(s)arenecessaryduetoalackoffunds,mandatedreductionsinstatespending,lackofwork,theterminationofagrantorotherfundingsource,theneedforenhancedworkplaceefficiencies,areorganizationofSystemOfficeortechnicalcollegeoperations,etc.,suchactionsshallbeaccomplishedinamannerthatretains(wherepossiblebasedonthescopeofthereduction-in-force)thebestperformer(s).Retentionfactorsincludeperformanceratings,whetheranemployeeisonanactivestepofdiscipline,aswellasanassessmentofanemployee’sknowledge,skills,abilities,andexhibitedcompetencies.Aspreviouslyauthorized,theStateBoardspecificallydelegatestotheCommissionertheabilitytoinitiatereductions-in-forceinvolvingSystemOfficeemployeesandapprove,disapprove,ormodifyreduction-in-forceplan(s)submittedbyatechnicalcollegePresident.Further,theStateBoardauthorizestheCommissionertoaddressconcernsraisedbyanaffectedemployeethatareduction-in-forceplanwasnotfollowedinthemannerapprovedbytheCommissioner.TheroutineclosingofanacademicprogramofstudyauthorizedbytheStateBoardoftheTCSGinresponsetolowenrollment,lowplacementrates,lowcosteffectiveness,ortoachieveotheroperationalefficienciesinatechnicalcollegeandwhichmayresultinareductioninthenumberofemployeesshallnotbeconsideredareduction-in-forceforthepurposesofthispolicy.Intheseinstances,theaffectedemployee(s)shallbereleasedfromemploymentatatimedeterminedbythePresidentandshallhavenorighttoareviewofthisaction.AreductioninforcewillnotbeusedtocircumventtheStateBoard'sPositiveDisciplinePolicyregardingdisciplinaryactionortheRulesoftheStatePersonnelBoardastheypertaintoclassified

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employees.IfoneormoreemployeesinadesignatedcompetitivegroupareintheClassifiedServiceasreferencedinParagraphVI.C.3.,thereduction-in-forceshallbeadministeredinamannerconsistentwithapplicableStatePersonnelBoardRules.

NOTE:Anemployeefurloughforoneormorebusinessdaysproposedinresponsetobudgetaryconcernsisconsideredatemporaryreduction-in-forceandshallbeadministeredinamannerconsistentwiththeseprovisions.Priortoimplementation,anytechnicalcollegefurloughproposedbyaPresidentmusthavethewrittenapprovaloftheCommissionerandencompassallfull-andpart-timecollegeemployees(regardlessoffundingsource)unlessoneormoreemployeesarespecificallyexemptedbytheCommissioner.AnySystemOfficefurloughshallencompassallfull-andpart-timeemployeesregardlessoffundingsourceunlessoneormoreemployeesarespecificallyexemptedbytheCommissioner.

RELATEDAUTHORITY:O.C.G.A.§20-4-11–PowersoftheBoardO.C.G.A.§20-4-14–TCSGPowersandDutiesO.C.G.A.§20-4-35(2015)III.APPLICABILTY:AllworkunitsandtechnicalcollegesassociatedwiththeTechnicalCollegeSystemofGeorgia.

IV.DEFINITIONS:n/a

AtWill:Employeesconsideredtobeemployed“atwill”maybedischargedormayquitforanyreasonnotspecificallyprohibitedbylaw.

BusinessDay:Weekdaysthatadministrativeofficesareopen.

ClassifiedService:Anindividualwhoencumbersapositionthatheldclassifiedstatus(i.e.,onewhichconferredarightofappealassetforthinO.C.G.A.§45-20-8andO.C.G.A.§45-20-9)asofJune30,1996providedthatsubsequenttoJune30,1996,thepositionhadnotbeenencumberedbyanunclassifiedemployee.

CompetitiveArea:Thecompetitiveareaisthepartoftheorganizationtowhichthereductioninforceistoapply.Generally,inreductions-in-forcepertainingtoatechnicalcollege,thecompetitiveareaistheentiretechnicalcollege;however,limitingthescopeofthecompetitiveareamaybeappropriateiftheaffectedposition(s)areclearlydistinguishablefromthoseinothergeographicareasand/ortheinterchangeofemployeesisimpracticalgivensuchfactorsasdistancebetweenworkunits.

CompetitiveGroup:Acompetitivegroupistheclass,functionorprogramwithinthecompetitivearea,consistingofoneormorepositions.Allemployeesinagivencompetitivegroup(toincludethosethatare“atwill”,intheclassifiedservice,whoworkunderthetermsofanemployment

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contract,oraretenured)shallbeincludedinthereduction-in-forceplan.

Furlough:Atemporaryreduction-in-forceforoneormorebusinessdays.

ImmediateSupervisor:Asupervisorwhoestablishesperformanceexpectations,coaches,develops,andassessestheperformanceofasubordinateemployee.

Reduction-in-Force:Apositionabolition,reductionintimestatus,orfurloughaffectingoneormoreemployeesinitiatedinresponsetoalackoffunds,amandatedreductioninstatespending,lackofwork,theterminationofagrantorotherfundingsource,theneedforenhancedworkplaceefficiencies,areorganizationofSystemOfficeortechnicalcollegeoperationsoractivities,etc.

ReductioninTimeStatus:Areduction-in-forceimpactingoneormoreemployeeswhichinvolvesareductioninhoursworkedeachweek/workperiodorareductioninthenumberofmonthsworkedinacalendaryear.

Regular,Full-TimeSalariedPosition:AsprovidedintheCategoriesofEmploymentProcedure,apositionwhoseincumbentreceivesamonthlyorsemi-monthlysalaryandisexpectedtobeemployedforacontinuousperiodofnine(9)ormorecalendarmonths.Theseappointmentsentailaworkcommitmentofthirty(30)ormorehoursperweekandthepositionisotherwisebenefitseligible.TheincumbentmayalsobeeligibleformembershipintheTeachersRetirementSystemorGeorgiaand/ortheEmployee’sRetirementSystemofGeorgiabasedontheconditionsofhis/heremploymenttoincludeassigneddutiesandhoursworkedeachweek.

Regular,Part-TimeSalariedPosition:AsprovidedintheCategoriesofEmploymentProcedure,apositionwhoseincumbentreceivesamonthlyorsemi-monthlysalaryandhasaworkcommitmentofatleasttwenty(20)butnomorethantwenty-nine(29)hoursperweekforaperiodofnine(9)ormorecalendarmonths.Theincumbentiseligibleforpro-ratedleaveaccrualandwithlimitedexceptionsiseligibleformembershipintheTeachersRetirementSystemofGeorgia.

ReviewingManager:Amanagerchargedwithreviewingtheperformanceplansandevaluationspreparedbylowerlevelsupervisor(s)inhis/herdirectlineofsupervision.

V.ATTACHMENTS:Attachment:4.4.5p.a1.Reduction-in-ForceAssessmentMatrixGuidelinesAttachment:4.4.5p.a2.Reduction-in-ForceAssessmentMatrixDefinitionsAttachment:4.4.5p.a3.Reduction-in-ForceAssessmentMatrix–TechnicalCollegeAttachment:4.4.5p.a4.Reduction-in-ForceAssessmentMatrix–SystemOfficeAttachment:4.1.5p.a5.TechnicalCollegeSpecialCaseExceptionFormAttachment:4.4.5p.a6.SystemOfficeSpecialCaseExceptionForm

VI.PROCEDURES:

A.TerminationatAdministrativeDiscretion:

1. Ifareduction-in-forceisnecessary,oneormore“atwill”employeesinacompetitivegroup

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withlessthantwelve(12)monthsofcontinuousserviceinaregularfull-orpart-timesalariedpositionmaybereleasedfromemploymentwithoutinitiatingtheprovisionsoftheReduction-in-Forcepolicy.AnysuchreleaseofanemployeeotherwisecoveredbytheprovisionsofthePositiveDisciplinepolicy4.4.1.shallbecarriedoutpursuanttotheprovisionsoftheAdverseEmploymentActionspolicy.

2. TemporaryemployeesandadjunctfacultyarenotcoveredbytheprovisionsoftheReduction-in-Forcepolicy4.4.5.andmaybereleasedfromemploymenttoprecludethenecessityoforinconjunctionwithareduction-in-forcepursuanttotheprovisionsoftheAdverseEmploymentActionsprocedure4.4.2p.

B.GeneralProvisions:

1. Ifareduction-in-forceplanencompassestheabolitionofoneormoresalariedpositions(orinverylimitedcircumstancesareductionintimestatus)andthedefinedcompetitivegroupcontainsmoreincumbentsthanwillbeimpacted,theaccompanyingprocessesshallbeaccomplishedinamannerthatretainsthebestperformer(s).

2. Retentionfactorsareseparateanddistinctstepsinthereduction-in-forceprocessandareoutlinedbelowinorderofweight/significance:

1. Step1-performanceratings/evaluations;2. Step2-whetheranemployeeisonanactivestepofdisciplineconsistentwith

theprovisionsofthePositiveDisciplinePolicy4.4.1.;3. Step3-anassessmentofanemployee’sknowledge,skills,abilities,and

exhibitedcompetencies;and,4. Step4-continuous,unbrokenservicewiththeTechnicalCollegeSystemof

Georgiainaregular,full-timesalariedposition.3. Onlyifatieispresentaftertheassessmentofperformanceratings/evaluations(i.e.,Step1)

willStep2(anactivedisciplinaryrecord)beconsidered.ThissamemethodologywillcontinuethroughStep4intheprocess.Onlyintheeventofatieafteragivenstepamongtwoormoreemployeeswillthenextstepbeconsidered.

4. Forpurposesofthispolicy,performanceratings/evaluationsforthetwenty-four(24)monthperiodimmediatelypriortoproposedeffectivedateofthereduction-in-forceshallbeaveragedifmorethanoneappraisal/evaluationhasbeendeliveredduringthisperiod.Asingleappraisal/evaluationmaybeusedifonlyonesuchappraisal/evaluationhasbeendelivered.Ifanemployeehasnotreceivedanappraisal/evaluationduringthetwenty-four(24)monthperiod,theemployeewillbeprovidedwithapresumptiveratingof“MetExpectations”or“Satisfactory”.

5. DuringtheStep1assessment,technicalcollegesusingamulti-levelnumerical,descriptive,ormeritapproachtoperformancemanagementshallconvertscorestothefollowingperformance-basedmodelandshallapplyapointvalueasnotedbelow:

DoesNotMeetExpectations=0pointsNeedsImprovement=1pointMetExpectations=2pointsExceedsExpectations=3pointsFarExceedsExpectations=4points

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Oneormoreappraisals/evaluationswhichisorwhoseaverageequalstolessthanawholenumber(e.g.,ascoreof2.4)shallberoundedasfollows:ascorewithafractionof0.5orhighershallberoundedtothenexthigherwholenumber;andascorewithafractionoflessthan0.5shallberoundedtothenextlowerwholenumber.

6. Ifoneormoreadditionalemployeesmustbeimpactedafterthosewiththelowestpointvalueasreferencedabove(i.e.,atieexistsandtherearemoreemployeeswiththesamepointvaluethanmustbedismissed),thenStep2(i.e.,thoseonanactivestepofdiscipline)shallbenextinordertobeimpacted.

7. Ifoneormoreadditionalemployeesmustbeimpactedafterconsiderationofperformanceratings/evaluationsanddisciplinaryrecords,thenStep3oftheprocesswillbeinitiated.Thisinvolvesasupervisory/managerialassessmentofeachremainingemployee’sknowledge,skills,abilitiesandexhibitedcompetenciesusingAttachments4.4.5p.a1.and4.4.5p.a2.

8. Theassessmentguidelinesandaccompanyingdefinitionsprovidethescoringmethodologyandnotwoemployeesmayreceivethesameranking.Forexample,theemployeewhohasconsistentlybeenthebestperformerversusothersremaininginthecompetitivegroupinthePerformance-ResultsCategoryshouldberankedthehighestandreceivea“1”.Thenextbestperformershouldreceivea“2”andsoon.Thissameapproachshouldbeusedforeachoftheremainingthree(3)categories.

9. Ifoneormoreemployeesremaintiedaftertheassessmentofknowledge,skills,abilities,andexhibitedcompetencies,Step4oftheprocesswillbeconsidered.Theemployee(s)withthelongestperiod(s)ofcontinuous,unbrokenserviceinaregular,full-timesalariedpositionwiththeTCSGwillberetained.

10. AsreferencedinAttachment4.4.5p.a2.,suchserviceshallincludeallyearsanemployeeworkedinapostsecondarytechnicalschooloperatedbyalocalboardofeducationimmediatelypriortoTCSGassuminggovernance(ofthepostsecondarytechnicalschool)andprovidedtheindividualwasanactiveemployeeinaregular,full-timesalariedpositionatthetimeofthetransferoftheschooltostategovernance.

11. Forpurposesofthiscalculation,aperiodofemploymentofsix(6)monthsormoreinacalendaryearwillbeconsideredasone(1)yearofservice.Aperiodofsix(6)monthsorlessinacalendaryearwillnotbeconsidered.

12. Ifatiecontinuestoexistamongoneormoreemployeesafterallfour(4)stepsareconsidered,atechnicalcollegePresidentortheCommissionerforaSystemOfficereduction-in-forceshalldetermineamethodologyforbreakingthetie.Themethodologycouldbebylot,someadditionalmeasureofperformancesuchasthehighestnumberof“metexpectations/satisfactory”orhigherratingindicatorsinthemostrecentappraisalorforallappraisalsduringthetwenty-four(24)monthperiod,orotherapproachwhichdoesnotconflictwiththeprovisionsofTCSG’sStatementofEqualOpportunity.

13. Exceptionstotheprocessforidentifyingemployee(s)tobeimpactedbyareduction-in-forceshallbelimited.Noemployeerankedlowerinthecompetitivegroupshallberetainedinpreferencetoanotheremployeeinthecompetitivegroupwhoishigherintheorderofthereduction-in-forceunlessthedutiesandresponsibilitiesassociatedwiththejobtobeperformedcannotbeaccomplishedsatisfactorilyafterareasonabletrainingperiodbyanotheremployeeinthecompetitivegroupwhoishigherintheorderofretention.Inthislimitedinstance,anemployeewhoislowerintheorderofreduction-inforcemaybe

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consideredforretentioninpreferencetootheremployeeshigherintheorderofretention.Ifsuchacircumstanceexists,atechnicalcollegePresidentor,intheSystemOffice,theDeputyCommissioneroranAssistantCommissioner,mustcompleteaSpecialCaseExceptionForm(Attachment4.4.5p.a5.or4.4.5p.a6.).Thecompletedformmustaccompanythereduction-in-forceplansubmittedtotheCommissioner.

C.TechnicalCollegeReduction-in-ForcePlan(s):

1. Forreductions-in-forceinvolvingoneormoretechnicalcollegepositions,thecollegePresidentshalldefinethecompetitiveareaandthecompetitivegroup.

2. Theplanshallcontainthefollowinginformation:a. abriefstatementofthecircumstancesrequiringthereduction-in-force;b. theproposedeffectivedate;c. adefinitionofthecompetitivearea;d. adefinitionofthecompetitivegroup;e. asapplicable,thecutoffdateafterwhichperformanceappraisal/evaluation

scoreswillnotbeconsidered;and,f. alistofaffectedemployee(s).

3. Forreduction(s)-in-forceinvolvingoneormorepositionabolition(s)(or,asapplicable,reduction(s)intimestatus)andthedefinedcompetitivegroupincludesmoreincumbentsthanwillbeimpacted,theplanmustalsoincludeaReduction-in-ForceAssessmentMatrix(Attachment4.4.5p.a4.)whichshallbecompletedfollowingthemethodologyreferencedintheReduction-in-ForceAssessmentMatrixGuidelines(Attachment4.4.5p.a1)andtheAssessmentMatrixDefinitions(Attachment4.4.5p.a2.).

4. TheDirectorofHumanResourcesintheSystemOfficeshallinitiallyreviewthesubmittedplanandaccompanyingdocumentationtoincludethejustificationforthereduction-in-force,aswellasthedefinedcompetitiveareaandcompetitivegroup.TheCommissionershallsubsequentlyapprove,disapproveor,modifythesubmittedreduction-in-forceplan.

5. Thedocumentationforaproposedemployeefurloughshallbelimitedto:astatementdiscussingtheneedforafurlough;thenumberofproposedfurloughdaysandthespecificdate(s),ifknown;methodologyforhowthefurloughwillbeadministered;aprojectedamountofmoniestobesavedbyimplementingoneormorefurloughdays;and,astatementthatthefurloughwillencompassallfull-andpart-timeemployees(regardlessoffundingsource)unlessoneormoreemployeesareproposedtobeexempted.NOTE:ifoneormoreemployeesaretobeexemptedfromthefurlough(orthenumberoffurloughdaysreducedforcertainemployeesinatieredsalaryapproachtofurloughimplementation),theaccompanyingdocumentationshouldincludejustificationfortheexclusion/approach.

6. Ifareduction-in-forceplan(includingthoseinvolvinganemployeefurlough)isapproved,eachaffectedemployeeshallbeprovidedwrittennoticeofatleastthirty(30)calendardaysoftheactiontobetakenunlesssuchadvancenoticeisimpracticalforbudgetaryreasons(e.g.,inresponsetoareductioninfundingfortheidentifiedposition[s]).

7. Acopyofanapprovedreduction-in-forceplanandallsubmittedforms/documentationshallbemadeavailableforinspection,uponverbalorwrittenrequest,toanyemployeeincludedinacompetitivegroup.ThesedocumentsareconsideredapublicrecordforthepurposeofgeneraldisclosureundertheGeorgiaOpenRecordsAct.

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8. Whenthereduction-in-forceplanhasbeencompleted,thecollegePresidentshallcertify,inwriting,totheCommissionerthattheplanwasaccomplishedasauthorized.

9. AnaffectedemployeewhobelievesthatanapprovedplanwasnotcarriedoutinthemannerauthorizedbytheCommissionermayrequestthattheCommissionerreviewthecollege’saction(s).TherequestshouldbemadeinwritingandmustbereceivedintheCommissioner’sOfficewithinfive(5)businessdaysaftertheaction(i.e.,adismissal,reductionintimestatus,orfurlough)wasimplemented.Theemployeemustincludehis/herrationaleandsupportinginformation.TheCommissionerwillissuewrittenfindingswithinten(10)businessdaysafterreceivingthecorrespondence.Anysuchrequestthatdoesnotfollowtheseguidelineswillnotbeconsidered.TheCommissioner’sdecisioninthismattershallbefinalandnotsubjecttofurtherreview.

D.SystemOfficeReduction-in-ForcePlan(s):

1. Forreductions-in-forceinvolvingoneormoreSystemOfficepositions,thecompositionoftheplan,includingthescopeofthecompetitiveareaandthecompetitivegroup,shallbedeterminedbytheDirectoroftheOfficeofHumanResourcesinconjunctionwithinputfromtheDeputyCommissioneroraffectedAssistantCommissioner.

2. Theplanshallcontainthefollowinginformation:a. abriefstatementofthecircumstancesrequiringthereduction-in-force;b. theproposedeffectivedate;c. adefinitionofthecompetitivearea;d. adefinitionofthecompetitivegroup;e. asapplicable,thecutoffdateafterwhichperformanceappraisal/evaluation

scoreswillnotbeconsidered;and,f. alistoftheaffectedemployee(s).

3. IfthecompetitivegroupcontainsanemployeewhoisintheClassifiedService,thereduction-in-forceshallbeadministeredpursuanttotheprovisionsofapplicableStatePersonnelBoardRules.

4. Forreduction(s)-in-forceinvolvingoneormorepositionabolition(s)(or,asapplicable,reduction(s)intimestatus)andthedefinedcompetitivegroupincludesmoreincumbentsthanwillbeimpacted,theplanmustalsoincludeaReduction-in-ForceAssessmentMatrix(Attachment4.4.5p.a4.)whichshallbecompletedfollowingthemethodologyreferencedintheReduction-in-ForceAssessmentMatrixGuidelines(Attachment4.4.5p.a1.)andtheAssessmentMatrixDefinitions(Attachment4.4.5p.a2.).

5. TheCommissionershallreviewthesubmittedplanandaccompanyingdocumentationtoincludejustificationforthereduction-in-force,aswellasthedefinedcompetitiveareaandcompetitivegroup.TheCommissionershallsubsequentlyapprove,disapproveormodifythesubmittedreduction-in-forceplan.

6. Ifareduction-in-forceplanisapproved,eachaffectedemployeeshallbeprovidedwrittennoticeofaleastthirty(30)calendardaysoftheactiontobetakenunlesssuchadvancenoticeisimpracticalforbudgetaryreasons(e.g.,inresponsetoareductioninfundingfortheidentifiedpositions).

7. Thedocumentationforaproposedemployeefurloughshallbelimitedto:astatementdiscussingtheneedforafurlough;thenumberofproposedfurloughday(s)andthespecific

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date(s),ifknown;methodologyforhowthefurloughwillbeadministered;aprojectedamountofmoneytobesavedbyimplementingoneormorefurloughdays;and,astatementthatthefurloughwillencompassallfull-andpart-timeemployees(regardlessoffundingsource)unlessoneormoreemployeesareproposedtobeexempted.NOTE:ifoneormoreemployeesaretobeexemptedfromthefurlough(orthenumberoffurloughdaysreducedforcertainemployeesinatieredsalaryapproachtofurloughimplementation),theaccompanyingdocumentationshouldincludejustificationfortheexclusion/approach.

8. Acopyofanapprovedreduction-in-forceplanandallsubmittedforms/documentationshallbemadeavailableforinspection,uponverbalorwrittenrequest,toanyemployeeincludedinthecompetitivegroup.ThesedocumentsareconsideredapublicrecordforthepurposeofgeneraldisclosureundertheGeorgiaOpenRecordsAct.

9. Whenareduction-in-forceplanhasbeencompleted,theDirectoroftheOfficeofHumanResourcesshallcertifytotheCommissioner,inwriting,thattheplanwasaccomplishedasauthorized.

10. AnaffectedemployeewhobelievesthatanapprovedplanwasnotcarriedoutinthemannerauthorizedbytheCommissionermayrequestthattheCommissionerreviewtheactionsoftheDeputyCommissioneror,asapplicable,anAssistantCommissioner.TherequestshouldbemadeinwritingandmustbereceivedintheCommissioner’sOfficewithinfive(5)businessdaysaftertheaction(i.e.,adismissal,reductionintimestatus,orfurlough)wasimplemented.Theemployeemustincludehis/herrationaleandsupportinginformation.Anysuchrequestthatdoesnotfollowtheseguidelineswillnotbeconsidered.TheCommissionershallissuewrittenfindingswithinten(10)businessdaysafterreceivingthecorrespondence.TheCommissioner’sdecisioninthismattershallbefinalandnotsubjecttofurtherreview.

VII.RECORDSRETENTION

Alldocumentsplacedinanofficialpersonnelfileshallberetainedforaperiodofseven(7)yearsafteranemployeeleavesStateservice.Alldocumentsassociatedwiththedevelopmentandimplementationofareduction-in-forceplanshouldberetainedforaperiodofseven(7)years.

MOTION#7MotionwasmadebyMr.BaokyVuthatPolicy:II.A.2fv.andPolicyIV.M;LiveWorkProjectsberevisedforconsistencywithformattingasapprovedbytheStateBoardonNovember1,2012.NosubstantivechangesarebeingmadetothePolicystatement.ProvisionsdeletedwillbeincorporatedintoanewprocedureforpublicationandadministrationofLiveWorkProjects.MotionwassecondedbyMr.BuzzLawandwasunanimouslyapprovedbytheStateBoard.(Note:Twonumberspreviouslyassignedtothesamepolicy)

POLICY:IV.M;II.A.2fv(5.1.11)

LiveWorkProjects

Revised: [May5,2016-PendingSBapproval];December6,2007LastReviewed: May5,2016,July30,2015

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Adopted: December6,2007

POLICY:

Certainoccupationalareasrequirespecificskillsorcompetencymasterythatcanbestbeobtainedordemonstratedinalaboratoryenvironmentwithrealitemsorprojects.Alaboratoryenvironmentintroducesthe"customerdimension"intopersonalserviceoccupationssuchascosmetologyandprovidesreal-worldworkingconditionstosuchindustrialandtechnicaloccupationsasautomechanics,autobodyrepair,welding,buildingconstructionandothers.InstructionalLiveWorkProjects,whencarefullymanagedandcontrolled,provideaneededdimensiontolaboratorylearningforcertainoccupationsasaplannedandintegratedcomponentofthecurriculum.

RELATEDAUTHORITY:O.C.G.A.§20-4-11–PowersoftheBoardO.C.G.A.§20-4-14–TCSGPowersandDutiesGovernor’sExecutiveOrderonEthics

II.Application:

AllworkunitsandtechnicalcollegesassociatedwiththeTechnicalCollegeSystemofGeorgia.

III.Definitions:

IV.Attachments:

V.RelatedAuthority:

Governor’sExecutiveOrderonEthics

OCGA20-4-14

VI.Procedure

A.TechnicalCollegeLocalPolicy/Procedure:AppropriateproceduresfortheimplementationofthispolicyshallbedevelopedbyeachTechnicalCollege.Theproceduresshallinclude,butarenotlimitedto,thefollowingitems:

1. Alistofprogramswhichareeligibletoperformlivework;2. Alistofthetypeofworkthatmaybeperformed;3. DefinitionsofthetypeandscopeofLiveWorkProjectswhichmaybeperformedfor

profitandthoseforwhichthecollegewillonlybereimbursedforactualcostsassociatedwiththeproject;

4. Prioritizedlistofpersonsforwhomliveworkmaybeperformed(i.e.faculty,staff,

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students,generalpublic);5. Establishesdefiniteparameterswithinwhichliveworkmaybeconducted(i.e.

businesshours,schooldays,etc.);6. Includesastatementthatliveworkshallalwaysinvolvestudentparticipationand

thatliveworkmaynotbeperformedsolelybyinstructors;7. Setsforththeproceduresthatmustbefollowedwhenliveworkisconducted

(schedulingprocedures,forms,etc.);8. Includesastatementtoinformthecustomersthattheyassumetheriskofthework

beingperformed;9. Emphasizesthatthestudentsandfacilitiesmaynotbeusedforpersonalgainor

profit;10. Informscustomersofthecostsrelatedtotheservices(i.e.feesand/orpurchaseof

parts/supplies);11. Statesthatliveworkprojectsshallnotbeofaproductionnatureanddonotcompete

withprivateenterprises;and12. AstatementthatallLiveWorkProjectsshallcomplywiththeGovernor’sExecutive

OrderonEthics.

B.FinancialAdministration

1)TechnicalCollegesmustnormallybefullyreimbursedforalldirectcostsassociatedwiththedeliveryofLiveWorkProjects.TheTechnicalCollegesmaygenerateareasonableprofit.2)TheindividualTechnicalCollegesshalldeterminetheamounttobechargedforeachproductorserviceprovided.3)AllmoniesassociatedwithLiveWorkProjectsshallbesubjecttostatefiscalandaccountingpoliciesbutexcessrevenuesmaybecarriedforwardtosuccessivefiscalyears.4)MoniesgeneratedbyLiveWorkProjectsshallbeclassifiedasspecialrevenuefunds.5)MoniesgeneratedbyLiveWorkProjectsshallbeconsideredasasourceofrevenuewhendevelopingannualbudgets.6)MoniesgeneratedbyLiveWorkProjectsshallnotbeusedtosupplantexistingstate,federal,orlocalfunding.7)LiveWorkProjectsrevenuesexceedingbudgetedestimatesshallbeamendedintotheannualoperatingbudgetduringthecourseofthefiscalyear.8)Excessmoniesor"profits"generatedbyLiveWorkProjectsshallbeusedonlytoenhanceinstructionalprograms.9)EmployeesofTechnicalCollegesshallbeassignedtoLiveWorkProjectswithinthescopeoftheir

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employmentandshallnotreceiveextracompensationexceptasmaybewarrantedbynormalovertimeoroverloadpolicies.

C.Liability,DefenseandIndemnificationAlthoughLiveWorkProjects,asanintegralpartoftheDepartment'sacademiccurriculum,aregovernedbytheStateofGeorgia'sconstitutionaldoctrineofsovereignimmunityanditsrelatedstatutes,eachTechnicalCollegeshalltakeallnecessarystepstoensurethatitsLiveWorkProjectsaremanagedinawaysoastominimizeoreliminatetheriskofharmtopatrons,studentsandemployees.Moreover,theCommissionerandthepresidentsofeachTechnicalCollegeshalltakeappropriatestepstolegallyprotecttheDepartmentandtheTechnicalCollegesfromliabilityarisingoutofLiveWorkProjects.Thismayincluderequiringpotentialpatronsandotherrecipientsofinstructionalserviceprojectservicestosigndeclarationsofassumptionofriskandwaiversofliability.

VII:RecordRetention

MOTION#8MotionwasmadebyMr.BaokyVuandsecondedbyMr.BuzzLawthatPolicy:V.H.AcademicStandards,EvaluationsandAppealsberevisedforconsistencywithformattingasapprovedbytheStateBoardonNovember1,2012.NosubstantivechangesarebeingmadetothePolicystatement.ProvisionsdeletedwillbeincorporatedintoanewprocedureforpublicationandadministrationofAcademicStandards,EvaluationsandAppeals.ThemotionwasunanimouslyapprovedbytheStateBoard.POLICY:V.H.[6.5.1.]AcademicStandards,EvaluationsandAppealsRevised: [May5,2016uponSBapproval]September6,2012;May5,2011

LastReviewed: [May5,2016uponSBapproval]August20,2015

Adopted: May5,2011

POLICY:

Thetechnicalcollegesshallmaintainacademicstandardsthatare,tothemaximumextentfeasible,uniformlyappliedamongallstudents.Allstudentsmustbeprovided,absentextraordinarycircumstances,acopyofthecoursesyllabusforeachclassbytheendofthefirstfullweekofclassforeveryterm.

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AstudentwhoengagesinacademicmisconductasdefinedintheStudentCodeofConduct,suchascheating,ormisconductataclinicalsite,mustfacedisciplinarychargesundertheCodeofStudentConductinadditiontoanylossofacademiccreditorstandingthatmayresultfromhavingfailedtomeetacourse'sacademicrequirements.

RELATEDAUTHORITY:O.C.G.A.§20-4-11–PowersoftheBoardO.C.G.A.§20-4-14–TCSGPowersandDutiesTCSGProcedure:6.7.2p1.StudentDisciplinaryProcedureTCSGProcedure:6.7.2p2.ModelStudentConductCodesI.PURPOSE:

Thetechnicalcollegesshallmaintainacademicstandardsthatare,tothemaximumextentfeasible,uniformlyappliedamongallstudents.Allstudentsmustbeprovided,absentextraordinarycircumstances,acopyofthecoursesyllabusforeachclassbytheendofthefirstfullweekofclassforeveryterm.

AstudentwhoengagesinacademicmisconductasdefinedintheStudentCodeofConduct,suchascheating,ormisconductataclinicalsite,mustfacedisciplinarychargesundertheCodeofStudentConductinadditiontoanylossofacademiccreditorstandingthatmayresultfromhavingfailedtomeetacourse'sacademicrequirements.

II.RELATEDAUTHORITY:O.C.G.A.§20-4-11–PowersoftheBoardO.C.G.A.§20-4-14–TCSGPowersandDutiesTCSGProcedure:6.7.2p1.StudentDisciplinaryProcedureTCSGProcedure:6.7.2p2.ModelStudentConductCodesIII.APPLICABILTY:AllworkunitsandtechnicalcollegesassociatedwiththeTechnicalCollegeSystemofGeorgia.IV.DEFINITIONS:n/aV.ATTACHMENTS:n/aVI.PROCEDURE:

1. Instructors'evaluationsofstudentworkshouldbeperiodic,measuretheachievementoftheobjectivesorcompetencies,havecleardirections,bereasonableindifficulty,andbecomprehensive.Instructorsshallallowstudentstoreviewallgradedtestsandotheracademicevaluationswithinareasonabletimetoallowfeedbackandremedialinstruction.Instructorsshallmaintaindocumentationsufficienttojustifythegradeastudentearns.Thisdocumentationshallbemaintainedforoneacademicyearfollowingthesemesterthegradewasconferredor

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untilanygradeappealisresolved,whicheveroccurslast.

2. Astudentmayappealafinalgradeorotheracademicdecisioninaccordancewiththeirtechnicalcollegepolicy.Intheabsenceofalocalpolicy,thestudentmayappealbyraisingtheissuewiththeinstructorwhoawardedthegradeormadetheacademicdecision.Absentextraordinarycircumstances,theappealmustbefiledwithintenbusinessdaysfromthedatethestudentlearnedorreasonablyshouldhavelearnedofthegradeorotheractioncomplainedof.Iftheconsultationwiththeinstructordoesnotresolvetheappealastudentmayappealtotheinstructionaldeanordirectorbyfilingawrittenrequestforreview.Absentextraordinarycircumstances,thisrequestforreviewmustbefiledwithintwentybusinessdaysfromthedatethestudentlearnedorreasonablyshouldhavelearnedofthegradeorotheractioncomplainedof.Ifthestudentisnotsatisfiedwiththedecisionofthedeanordirector,thestudentmayappealinwritingtotheVicePresidentforAcademicAffairs.Absentextraordinarycircumstances,thisrequestforreviewmustbefiledwithinthirtybusinessdaysfromthedatethestudentlearnedorreasonablyshouldhavelearnedofthegradeorotheractioncomplainedof.

3. Intheabsenceofalocalpolicy,astudentwhofailstomaintaintherequiredgradepointaverageinaparticularprogrammaybeplacedonacademicprobation.Astudentwhofailstoimprovehisorheracademicperformanceafterbeingplacedonprobationmaybesuspendedordismissedfromeithertheacademicprogramorthetechnicalcollege.

4. Inappropriatecircumstances,astudentmaybedismissedfromanacademicprogramortechnicalcollegewithoutfirstbeingplacedonacademicprobation.

5. Astudentwhoisdismissedfromthetechnicalcollegemayappealtheirsuspensionordismissalinaccordancewithhisorhertechnicalcollegepolicy.Intheabsenceofalocalpolicy,thestudentmayfileawrittenappealwiththeVicePresidentforAcademicAffairswithintenbusinessdaysfromthedatethestudentlearnsorreasonablyshouldhavelearnedoftheiracademicsuspensionordismissal.ThedecisionoftheVicePresidentforAcademicAffairsshallbefinal.

VII.RECORDRETENTION:n/a

MOTION#9MotionwasmadebyMr.BaokyVuandsecondedbyMr.BenBryanttoapproveallthe

recommendedLocalBoardMemberAppointmentsandReappointmentsaslistedintheBoardmaterials.ThemotionpassedStateBoardapprovalunanimously.

MayStateBoardMeeting2016

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A. AlbanyTechnicalCollegeWinstonOxford,LeeCounty,Reappointment,expirationJune30,2019

B. AthensTechnicalCollege BarbaraCabaniss,OglethorpeCounty,Reappointment,expirationJune30,2019 ScottHardigree*,HartCounty,SpecialReappointment,expirationJune30,2019 Dr.MixonRobinson,ClarkeCounty,Reappointment,expirationJune30,2019C. AugustaTechnicalCollege PeggyBarmore,McDuffieCounty,Reappointment,expirationJune30,2019AlanaBurke*,LincolnCounty,SpecialReappointment,expirationJune30,2019 HaroldWright,RichmondCounty,Reappointment,expirationJune30,2019D. CentralGeorgiaTechnicalCollege KarenBailey,PulaskiCounty,Reappointment,expirationJune301,2019 BernardPrice,Bibb/CrawfordCounty,Reappointment,expirationJune30,2019E. ChattahoocheeTechnicalCollege RobGarcia,III,CobbCounty,Appointment,expirationJune30,2019 PamCarnes*,CherokeeCounty,SpecialReappointment,expirationJune30,2019 GerryNechvatal,Pickens/GilmerCounty,Reappointment,expirationJune30,2019 TyreRakestaw,Jr.*,PauldingCounty,SpecialReappointment,expirationJune30,2019 DebbieUnderkoffler*,CobbCounty,SpecialReappointment,expirationJune30,2019F. CoastalPinesTechnicalCollegeDr.GregJacobs,BrantleyCounty,Reappointment,expirationJune30,2019 DanielJohnson,PierceCounty,Reappointment,expirationJune30,2019G. ColumbusTechnicalCollegeDr.JamesTrott,HarrisCounty,Reappointment,expirationJune30,2019

H. GeorgiaNorthwesternTechnicalCollegeKennaStock,FloydCounty,Appointment,expirationJune30,2019JamesHenry,CatoosaCounty,Reappointment,expirationJune30,2019

I. GeorgiaPiedmontTechnicalCollegeDr.ThomasColeman,DeKalbCounty,Reappointment,expirationJune30,2019

J. GwinnettTechnicalCollegeDougJenkins,GwinnettCounty,Appointment,expirationJune30,2019AlNash,NorthFultonCounty,Reappointment,expirationJune30,2019

K. LanierTechnicalCollegeJimmyHooper,BanksCounty,Reappointment,expirationJune30,2019

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L. NorthGeorgiaTechnicalCollegeMitchelBarrett,WhiteCounty,Appointment,expirationJune30,2019BarryRoberts,StephensCounty,Appointment,expirationJune30,2019JaneBrackett,FanninCounty,Reappointment,expirationJune30,2019RebeccaKing,TownsCounty,Reappointment,expirationJune30,2019Dr.JeremyWilliams,UnionCounty,Reappointment,expirationJune30,2019

M. OconeeFallLineTechnicalCollegeKenBibb,WashingtonCounty,Reappointment,expirationJune30,2019LaTunyaGoodwin,HancockCounty,Reappointment,expirationJune30,2019ChrisSteeley,BleckleyCounty,Reappointment,expirationJune30,2019EarnestWade,Jr.,LaurensCounty,Reappointment,expirationJune30,2019

N. OgeecheeTechnicalCollegeBobbyJones,ScrevenCounty,Appointment,expirationJune30,2019RandyMayfield,EvansCounty,Reappointment,expirationJune30,2019

O. SavannahTechnicalCollegeJimWilliams,ChathamCounty,Reappointment,expirationJune30,2019

P. SouthGeorgiaTechnicalCollegeJanetSiders,SumterCounty,Reappointment,expirationJune30,2019

Q. SoutheasternTechnicalCollegeAngieWoolard,TattnallCounty,Appointment,expirationJune30,2019CarolHansley,ToombsCounty,Reappointment,expirationJune30,2019AlanKent,ToombsCounty,Reappointment,expirationJune30,2019

R. SouthernCrescentTechnicalCollegeCarmanTempleton,UpsonCounty,Appointment,expirationJune30,2019RogerMcDaniel,ButtsCounty,Reappointment,expirationJune30,2019

S. SouthernRegionalTechnicalCollegeJamesCarter,ThomasCounty,Appointment,expirationJune30,2019EllenEaton,TiftCounty,Reappointment,expirationJune30,2019LynnLovett,TiftCounty,Reappointment,expirationJune30,2019

T. WestGeorgiaTechnicalCollegeKevinThieneman,TroupCounty,Appointment,expirationJune30,2019AaronMabon,MeriwetherCounty,Reappointment,expirationJune30,2019

U. WiregrassGeorgiaTechnicalCollegeFreddieBroome,LowndesCounty,Appointment,expirationJune30,2019ChaseDaughtrey,CookCounty,Appointment,expirationJune30,2019JasonManley,LowndesCounty,Appointment,expirationJune30,2019

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BradfieldShealy,BrooksCounty,Appointment,expirationJune30,2019AndiMcWhorter,IrwinCounty,Reappointment,expirationJune30,2019ColRonaldMitchell(Ret),CookCounty,Reappointment,expiationJune30,2019JenniferPowell,LowndesCounty,Reappointment,expirationJune30,2019SandySanders,LanierCounty,Reappointment,expiationJune30,2019SteveSirmans,AtkinsonCounty,Reappointment,expirationJune30,2019*Note*-Presidentsrequestthoseboardmembersindicatedwith(*)toseekafourthterm.TheyallmeetthecriteriaforexceptiontoservingonlythreetermasapprovedinTCSGProcedure:I.C.1.d,“theuseofthefourthtermisnecessarytomeettheneedsofthecommunity,businessandtechnicalcollege.”

• Operations,Finance,andPlanning DinahWayne

ExpenditureRequests

MOTION:ThemotionwasmadebyMrs.DinahWaynefortheStateBoardtoauthorizetheCommissionertopurchasethedesignateditemsorexecutetherequestedcontractsfortheSystemOffice and technical colleges as listedbelowat a costnot to exceed theamountsstated. Themotionwas seconded byMs. Shirley Smith and passed State Board approvalunanimously.

1. Office of Adult Education (OAE) – Request to extend the contractwithUGA to assist

OAE in the program review process, in ongoing instructor and staff professionaldevelopment,conductingtargetedresearchstudies,anddevelopmentandmaintenanceoftheprofessionaldevelopmentwebsite,tobeprovidedforOAEsystemofficeon-siteand field staff, at a cost not to exceed $300,000.00. Funds are available for thisexpenditurefromGeorgia’sfederalallocation.

Discussion: This proposed expenditure is for TCSG-OAE to enter into an interagencyagreementwiththeUniversityofGeorgia(UGA)inanefforttoassistOAEintheprogramimprovement process, in ongoing professional development and targeted researchstudies.The UGA School of Education has an Adult Education Department whose missionstatement reads as follows: “Themission of the Technical College SystemofGeorgiamirrorsthethree-foldmissionoftheUniversityofGeorgia:toteach,toresearch,andtoserve. What makes the department’s mission unique is the central idea of adulteducation that conscious, systematic, purposeful learning should be a lifelong processfor everyone.” TCSG and the UGA, Department of Adult Education serves the samepopulation.Bothentitieshavefacedsomeofthesamechallengesineffortstoprovideoptimal services for Georgia’s adult learner population. The collaboration of the twodepartments is a needed combination of research (UGA) and application (TCSG);therefore, we propose that the Office of Adult Education extend a one-year contractwithUGAfortheservicesnotedbelow:

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o CollaboratingwithOAEstaffon theFallConference to include the identificationofpotentialpresenters,workingwithOAEstafftodevelopacompleteconferenceplan,provision of pre-service and on-site support for presenters, and conducting anevaluationoftheconferenceresultinginaformalreport.

o ConductingandPreparingReportsforfiveOn-siteProgramReviewsforFY17o ConductingResearchStudieso MaintainingandcontinuouslyenhancingOAE’sProfessionalInformationWebsite

2. SystemOffice/TechEd–RequesttopaytheBoardofRegentsfortheGALILEOrenewal

feesforthetimeperiodJuly01,2016–June30,2017;cost$858,766.00.Statefundsareavailableforthisexpenditure.

Discussion: Thisexpenditure is topay for resourceanddatabase feeson theGALILEO(GeorgiaLibraryLearningOnline)system.GALILEO,aninitiativeoftheBoardofRegentsoftheUniversitySystemofGeorgia,isaworldwideweb-basedvirtuallibraryavailabletothe technical colleges. GALILEO provides access to multiple information resources,includingsecuredaccesstolicensedproducts.Participatinginstitutionsmayaccessover100 databases indexing thousands of periodicals and scholarly journals. Over 2,000journaltitlesareprovidedinfulltext. Otherresources includeencyclopedias,businessdirectories,governmentpublications,andelectronicbooks.

3-4.GwinnettTechnicalCollege;totalexpenditure$469,360.00–

3) CorenetworkinfrastructureequipmentandconnectionstoedgeswitchingfromAdcapNetworkSystems forAlpharetta-NorthFultoncampus;cost$295,360.00.Bondfundsareavailableforthisexpenditure

Discussion: This equipment is needed to facilitate all voice and data accessincludingphones, servers, computers,wireless infrastructure, security cameras,accesscontrol,andpowerneedsfortheAlpharetta-NorthFultoncampusastheunderlying network backbone. Equipment includes a Nexus 9508 chassis,supervisor card, 3 line cards, 10gig long range SFPs, and all necessary fiberconnectstodatacenterandedgeswitching.

4) Two Robotic Education Cells from Lincoln Electric for welding programs; cost

$174,000.00.Bondfundsareavailableforthisexpenditure.Discussion: With the shift of the welding industry from traditional weldingtechniques to more high tech processes, robotic welding is in high demand.There is a void of skilled labor that can program, operate and troubleshootwelding robots in themanufacturing environment. Lincoln Electron equipmentwasselectedbecauseoftheweldingprojectbased lessonprograms included inthe educational package that will assist the instructor in lesson planning. Theweldingprogramcurriculumwillbeamendedtoaddrobotictraining(aswellastraditional) tostudents'possiblecertificates. Eachcell includesroboticweldingpackage (Fanuc robot), project based lessons, welding fixture, and fumeextractor/extractionnozzle.

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5. Lanier Technical College – 12 Technical Training Systems from Southern Educational

Consulting for new Mechatronics Technology & Building Automation Technologyprograms at Barrow County campus; cost $451,373.00. Bond funds are available forthisexpenditure.

Discussion: The Barrow County campus is located on the same campus as the SimsAcademy of Innovation& Technologywhich introduces high school students tomanycareers offered at Lanier Tech. Barrow County schools offers a career pathway inmechatronicsandmanyofthesehighschoolstudentsareexpectedtofeedintoLanier’snew Mechatronics Technology program starting this fall. Purchasing self-containedtraining systems for our Building Automation Technology program will eliminate theneed for electrical and plumbing modifications to the building. Purchased trainingsystemswillbefaster/morecosteffectivethanmakingtherequiredmodifications.

Mrs.DinahWaynethankedCommissionerCorbinforjoiningthecommitteemeeting.Mrs.WaynesharedthatRichardYounggaveaStrategicPlanupdatewithhighlightsincludingoutcomemeasuresbeingupdated,althoughthecontentoftheplanwillnotchange,andtheplanwillbevotedonattheJunemeeting.Lastly,Mrs.WaynestatedthatMrs.LindaOsborne-Smithsharedwiththecommitteethatcampussafetyremainsatoppriority,andthatthequarterlyreportwillbesharedattheJunemeeting.ThatconcludedMrs.Wayne’scommitteereport.

• ExecutiveCommittee ChairmanJoeYarbrough

ChairmanYarbroughsharedwiththeStateBoardthattherewasnotanExecutiveCommitteeMeetingthattookplaceonthemorningofMay5.HeintroducedDr.AngelaHinesBrown,the2016StateRickPerkinsWinner,fromWestGeorgiaTechnicalCollege.Dr.Brownisanearlychildhoodcareandeducationinstructor,andhadthehonorofbeingnamesthestateRickPerkinsWinneratlastmonth’sGOAL/RickPerkinsAwardsbanquetattheGrandHyatt.HealsointroducedMr.KarenKirchler,VicePresidentofAdultEducationatWestGeorgiaTechnicalCollege[WGTC],andthe2016COABEProgramAdministratoroftheYear.ChairmanYarbroughsharedwiththegroupthatMs.KirchlerwouldbepresentingduringtheCommitteeoftheWholemeetingonheradulteducationprogramatWGTC,aswellshewouldbethemoderatorofapanelofadulteducationinstructors,students,andparentsduringthemeeting.ThatconcludedtheChairman’sremarks.

IV. COMMISSIONER’SCOMMENTS CommissionerGretchenCorbin

CommissionerCorbinbeganbywelcomingtheBoardtoDouglasville,andthankedPresidentSteveDanielforhostingtheStateBoardathisDouglasCountycampus.SheremarkedwhatagreatdayithadbeensofarandthatshelookedforwardtohearingfromMs.Kirchlerandtouringthedentalhygienebuilding.

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ShethankedbothDr.AngelaHinesBrownandMs.KarenKirchlerforbeingtwogreatmembersoftheWGTCfacultyandstaff.Shethankedthemfortheirservicetothestudentsofthisstateandforgoingabovethecallofdutyintheirteaching.SheonceagainthankedtheStateBoardfortheirparticipationintheAprilStateBoardmeetingthatwasheldinconjunctionwithLeadershipSummit,GOAL/RickPerkins,andStatejudgingthattookplaceattheGrandHyattinApril.SheremarkedwhatagreatweekitwasfortheTCSGandhowhonoredshewastobeapartoftheGOAL/RickPerkinscelebration.ShesharedwiththegroupthatwasnotpresentattheawardsceremonythatMs.AshleyRodgerswasthe2016GOALwinner.Ms.Rogerswasawardedanew2016KiaOptimabyKiaMotorsManufacturingGeorgia[KMMG]andwashandedherkeysbyMr.RandyJackson,KMMG’sChiefAdministrativeOfficer.CommissionerCorbinstatedwhataphenomenalpartnerMr.JacksonhasbeentotheTCSGandwhatanhonoritwastohavehimbepresentfortheweek-longfestivities.Mr.JacksonandMs.CorinneHodges,KMMG’sPublicRelationsdepartmenthead,joinedtheTCSGfamilyfortheLeadershipSummitaswellasbothofthemjudgedtheGOAL/RickerPerkinsnineregionalfinalistononedayoftheconferenceandthenattheGOAL/RickPerkinsawardsbanquet.AftertheGOAL/RickPerkinsbanquetbothMr.JacksonandMs.HodgesjoinedtheGeorgiaQuickStartteamforthe2016Governor’sAwardsLuncheonfortheGeorgiaManufacturersoftheYearawards.CommissionerCorbinstatedthatithadbeenabusymonthattheTCSG,butthatshehadneverbeenmoreproudtobeapartoftheteam.ThatconcludedtheCommissioner’sreport.

V. OTHERBUSINESS ChairmanYarbrough

ChairmanYarbroughrequestedamotiontoadjourntheGeneralSessionoftheStateBoard.MotionwasmadebyMrs.DinahWayneandwassecondedbyMr.ChunkNewman.Motionpassedunanimouslyandthemeetingwasadjournedat1:57pm.

ADJOURN ChairmanYarbrough

ATTACHMENTA: RESOLUTIONOFTHESTATEBOARDOFTHETECHNICALCOLLEGESYSTEMOFGEORGIA–

2016GENERALOBLIGATIONBONDSALERECEIPT

Respectfullysubmitted:HaleyAllisonTechnicalCollegeSystemofGeorgia