SPM MS PROJECT 2007

SOFTWARE PROJECT MANAGEMENT

MS PROJECT 2010

• Add tasks/Subtasks• Add resources (team members)• Add costs for resources• Assign resources to tasks• Establish dependencies• Refine and optimize• Create baseline• Track progress

The MS-Project Process

Task AreaGantt Chart Area

View Bar

Enter Tasks/Subtask here Tool Bar Time Scale

OVERALL SCREEN LAYOUT

Set the start date

Entering Major Tasks

Subtasks

Setting the task predecessors

Task Predecessor

Reading Gantt Chart

Task Information Form

Task Information Form

Task Information Form

Task Information Form

Task Information

Resource Sheet

Work (people)Material (expenditures)Cost (hourly rate or cost of hardware)

Critical Path

Critical Path

Logical Task Relationships

Constraint Type

• As Soon As Possible (ASAP) • As Late As Possible (ALAP) • Finish No Later Than (FNLT) • Start No Later Than (SNLT) • Finish No Earlier Than (FNET) • Start No Earlier Than (SNET) • Must Start On (MSO) • Must Finish On (MFO)

• As Soon As Possible (ASAP) With this constraint, Microsoft Project schedules

the task as early as it can • As Late As Possible (ALAP) With this constraint, Microsoft Project schedules

the task as late as it can • Finish No Later Than (FNLT) This constraint indicates the latest possible date

that you want this task to be completed

• Start No Later Than (SNLT) This constraint indicates the latest possible date

that you want this task to begin. • Finish No Earlier Than (FNET) This constraint indicates the earliest possible

date that you want this task to be completed • Start No Earlier Than (SNET)This constraint indicates the earliest possible

date that you want this task to begin

• Must Start On (MSO) This constraint indicates the exact date on which a

task must be scheduled to begin

• Must Finish On (MFO) This constraint indicates the exact date on which a

task must be scheduled to be completed

Resource Types

• WHAT -> WHEN -> WHO• There are three types of resources:

– Work– Material– Cost

Resource Types

What is Resource?

• A resource is the person(s), equipment, or materials used to complete a task in a project.

• The Resource Sheet is commonly used for entering the resources.

Resource Sheet View

Resource Sheet View

Using The Resource Information Dialog Box

• The Resource Information dialog box is a comprehensive collection of all of the data stored for a single resource.

• You can make changes to:– Email– Notes– Resource Availability Dates– Holidays– Costs– And many more!

Resource Information Dialog Box

Assigning Resources

views

• VIEWS– SINGLE– COMBINATION

• TABLES– CUSTOMS

• OVERALLOCATION

Single ViewPress New

Over Allocation

• Over Allocation is when a project calls for more time than a team member has.

• Over Allocation can be solved by number of ways for example:– Changing the relationships i.e. (SS, FS, SF, FF)– Changing lag to “zero” or change it to lead – Changing working time– Changing Units – Adding extra overtime hours to that particular

resource

Shortening Critical Paths

• Critical Path– the critical path is the sequence of tasks that is

nothing but back-to-back work, with no slack, which you can subtract to reduce the duration

• How to shorten the Critical Path

– Adding more resources– Changing relationship type

Splitting Tasks

• Either you want to interrupt some work with an other (By You)

• Or by leveling the resource to maintain the work balance (By the system) Split Button

Setting Public Holidays

Resource Levelling• Resource leveling can help project managers

resolve over allocations by delaying or splitting up tasks.

Resource Levelling

Resource Levelling

Resource Levelling

Resource Levelling

Baseline

• The baseline is nothing else than a frozen picture of your project at a certain point time.

• In Microsoft Project 2007 you are able to have up to 11 different baselines in a project.

• You should only re-baseline when you have major changes in your project such as; delays, overrun of budget or loss of key resources.

Baseline

Baseline

Tracking

Variance

Reports

KEY POINTS

1. Critical Path2. Slack3. Mile stone4. Task types5. Constraint types6. Relationship types7. Interim plan8. Summary Task9. Dependency types

KEY POINTS

10.Recurring task11.Deadlines12.Resources Type13.Cost Type14.Views15.Tracking16.Baseline17.Over allocation/ crashing

KEY POINTS

18.Resolving Scheduling Conflicts19.Accrual methods