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Page 1 of 14
SPECIAL TERMS AND CONDITIONS TENDER FOR SUPPLY OF PRINTED COMMERCIAL INVOICE (NEW FORMAT) 10X12
1+3 COPIES 60 GSM (TNPL OR APPROVED EQUIVALENT PAPER) WITH CARBON
PERFORATION, COPY IDENTIFICATIONS -4 COLOURS AND 7 DIGIT SERIAL
NUMBERING IN ALL COPIES – 20,00,000 SETS
&
SUBSCRIPTION VOUCHERS 9”X12” 1+3 COPIES 60 GSM (TNPL OR APPROVED
EQUIVALENT PAPER) WITH CARBON PERFORATIONS COPY IDENTIFICATIONS – 4
COLOURS AND 9 DIGIT SERIAL NUMBERING = 20, 00,000 SETS
The essence of the contract is for the printing and supply of the above Printed Commercial
Invoice and subscription vouchers conforming to the specimen enclosed.
The printed invoices have to be delivered to various locations on the stipulated time as
indicated in the Annexure-A listing the locations.
The printed subscription Vouchers have to be delivered to various locations on the stipulated
time as indicated in the Annexure-B listing the locations.
The vendors are requested to quote for printing and supply of printed Commercial Invoices
(per set)and Subscription Vouchers (per set) only.
However, the vendor has to arrange and liaise with any of the reputed transporters to
transport the same to the locations. The cost towards such transportation shall be
reimbursed at actuals on production of original transportation bills, LR and all other relevant
documents.
In case any such transporter chosen by the vendor is deemed to be unfit by the corporation/
officer in charge, the vendor has to make the change of transporter suitably.
Page 2 of 14
1. The Specifications of the Commercial Invoice is as follows:
a. Copies – 1+3 (Color : Green, Pink, Blue, Orange)
b. 60 GSM
c. Size : 10” X 12”
2. The Specifications of the subscription Voucher is as follows:
a. A set consists of Copies – 1+3 (Color : Blue, Pink, Green, Black in the same order)
b. 60 GSM
c. Size : 9” X 12”
3. Before attempting to fill the tender document, the Tenderer should visit our regional
office and familiarize with specimen samples of the Commercial invoices & Subscription
Vouchers made available at Southern Regional Office, No.1 Ranganathan, Gardens,
Annanagar, Chennai. You may contact Mr. Srikanth G, Dy. Manager, Admin, South on 044-
26142041/ 9840976543 in case you need further clarifications.
4. Final proof of the item should be printed in the paper of the required quality which is in line
with the specimen.
5. Under no circumstances materials not conforming to our specifications will be accepted.
Any deviation from these stipulations may render the quotations invalid and we have every
right to reject/accept your quotation without assigning any reason whatsoever.
6. The quotation should be clear in respect of the specimen’s size, color, gsm.
7. After receipt of supply at our end a few samples will be subjected to check/test by outside
agencies for size, color and gsm of the paper. The supply will be rejected in total if the
paper fails to meet the specified quality norms.
8. You have to supply the invoices to various locations as per the schedule of supply given in
Annexure-A
9. You have to supply the Subscription Vouchers to various locations as per the schedule of
supply given in Annexure-B
10. The timelines mentioned above for Printing and supply to locations has to be adhered to
strictly and any delay in the above would entail penalty;
a) Delay for 1 – 7 days: 1 % penalty
Page 3 of 14
b) Delay 8 – 15 days: 2% penalty and 2 % for every week part thereof
11. In case any discrepancy is observed in the number of documents received to the
invoice/declared quantity, Company reserves the right to reject the whole lot of supply and
to penalize the supplier to the extent of Rs. 500/- for every such instance as deemed fit by
the Corporation.
12. During the period of order Company reserves the right to cancel order without giving any
reason whatsoever. However the quantity confirmed for supply will be accepted by the
Company in such cases.
13. If the supplier fails to honor the terms/conditions of the supply Company reserves the right
to arrange to procurement of the item through some other party. In such cases any
additional expenditure if any, incurred will have to be made good by the party to the
Corporation.
14. Your quotations shall be valid for a period of 4 Months from the date of opening of tender.
However, Rates shall remain firm during the contract period of 1 year from the date
purchase order & if the work is awarded to you, till the execution of supply.
15. The supply will be in bundles of 500 sets and the details should be written on each box
with the serial number.
16. Payment shall be cleared within 21 days from the receipt of the materials at the site and
submission of bills.
17. The vendor has to observe that items ordered for should be delivered to our premises
neatly packed for which no additional packing charges are payable.
18. The Artwork, Negative & Positive pertaining to the job will be our property & the same
would be returned to us once the order is executed in full.
19. The successful Vendor has to submit Security Deposit for 5% of the total value of the
contract and the same will be released on completion of entire supply.
20. Company reserve the right to cancel the tender or splitting the order among the parties as
deemed fit without giving reason whatsoever.
21. The inability of successful tenderers to execute orders in accordance with the agreed
delivery schedule will entitle BPCL, as its options to
Page 4 of 14
a. Accept delayed delivery at prices reduced by a sum of penalty indicated.
b. Cancel the order in part or full and purchase such cancelled quantities from
elsewhere on account at the risk & cost of the vendor, without prejudice to its right
under (I) above in respect of goods delivered.
Such failure will also be kept in view while considering subsequent tender.
Page 5 of 14
ANNEXURE-A : DELIVERY SCHEDULE AND DELIVERY LOCATIONS : COMMERICIAL INVOICES
S.No Location Address
Total quantity Deliver Schedule
Invoice Sets
Within 30 days of PO date
Within 90 days of PO date
1 Bangalore LPG Plant Bharat Petroleum Corporation Ltd 100000 20000 80000
47 KM Stone-NH 48
Bangalore-Mangalore High Way
Solur Village, Magadi Taluk
Bangalore Rural - 562127
2 Chennai LPG Plant (Gummidipoondi) Bharat Petroleum Corporation Ltd 100000 20000 80000
J-1, SIPCOT Industrial Complex,
Gummidipoondi
Chennai - 601 201
3 Coimbatore LPG Plant Bharat Petroleum Corporation Ltd 120000 24000 96000
LPG Filling Plant
Post Box No.1644, Peelamedu
Coimbatore - 641 004
4 Cochin LPG Plant Bharat Petroleum Corporation Ltd 60000 12000 48000
LPG Plant
Kochin Refineries Ltd
Ambalamugal Post, Ernakulam - 682302
5 Dharwad LPG Plant Bharat Petroleum Corporation Ltd 48000 9600 38400
LPG Bottling Plant & Territory Office
323-333, Belur Industrial Area, Road No. III
P.B.No.39, Dharwad - 580 011
Page 6 of 14
6 Cherlapalli LPG Plant Bharat Petroleum Corporation Ltd 80000 16000 64000
LPG Bottling Plant
Industrial Development Authority Phase II
Cherlapalli Post
Hyderabad - 500 051
7 Kurnool LPG Plant Bharat Petroleum Corporation Ltd 18000 3600 14400
NH 7, 217/6, K.M.Stone
B.Camp Post
Kurnool - 518 002
8 Mangalore LPG Plant Bharat Petroleum Corporation Ltd 60000 12000 48000
LPG Filling Plant
Baikampady
New Mangalore - 575 011
9 Thanjavur LPg Plant Bharat Petroleum Corporation Ltd 22000 4400 17600
MGM TB Sanatorium Post
Sengipatti,
Thanjavur Dist - 613401
10 Trivandrum LPG Plant Bharat Petroleum Corporation Ltd 48000 9600 38400
Trivandrum LPG Plant
Kazhakuttam
Trivandrum - 695 582
11 Tuticorin LPG Plant Bharat Petroleum Corporation Ltd 80000 16000 64000
LPG Filling Plant
Madurai By Pass Road
Tuticorin - 628 008
13 Vijayawada LPG Plant Bharat Petroleum Corporation Ltd 120000 24000 96000
Kattubadipalem (Post)
Kondapalli,
Vijayawada - 521 228, Krishna Dt. AP.
Page 7 of 14
14 Devangonthi Installation Bharat Petroleum Corporation Ltd 80000 16000 64000
Near Railway Station
Devenagonthi
(via) Kadugodi-560067
Hosakote (Taluk) Bangalore Dist.
15 Mysore Depot Bharat Petroleum Corporation Ltd 16000 3200 12800
Behind FCI Godown
Metagalli
Mysore - 570016
16 Desur Depot Bharat Petroleum Corporation Ltd 32000 6400 25600
Desur POL Depot
Near Desur Railway Station
Village Zadshapur Desur
Belgaum Dist.
Karnataka.
17 Raichur Depot Bharat Petroleum Corporation Ltd 8000 1600 6400
Raichur Depot
Goods Shed Road
Raichur - 584 101
18 Gulburga Depot Bharat Petroleum Corporation Ltd 8000 1600 6400
C/o Bhimalli Petroleum,BPCL Dealers
Opp.Modi Hospital, Court Road,
Gulburga -585103
19 Hassan Depot Bharat Petroleum Corporation Ltd 17000 3400 13600
KIADB Industrial Area,
Mysore Road,
Hassan - 573201
20 Calicut Bharat Petroleum Corporation Ltd 2000 400 1600
Calicut Territory Office(Retail)
3rd Floor, Ceekey Towers,Vandipetta,
Kannur Road, Nadakkavu West
Calicut - 673 011. Kerala.
21 Tondiarpet Installation Bharat Petroleum Corporation Ltd 160000 32000 128000
Page 8 of 14
Tondiarpet Installation
Post Box No.1152
Vydynath Mudali Street,Tondiarpet
Chennai - 600 081
22 Karur Installation Bharat Petroleum Corporation Ltd 150000 30000 120000
Karur Receiving Terminal
Athur & Kadaparai Village
Erode Road, Athur Post
Karur - 639 002.
23 Ennore Bharat Petroleum Corporation Ltd 27100 5420 21680
BPCLCOD
Ennore Tank Terminals Pvt. Ltd
Inside Ennore Port, Vallur Post
Chennai - 600120
24 CBE Irugur Installation Bharat Petroleum Corporation Ltd 100000 20000 80000
Irugur Top Installation,
Site No.8, Rose Garden
(Near Saraswathi Hospital)
Chinthamanipudur, Coimbatore-641103
25 Mangalore Installation Bharat Petroleum Corporation Ltd 30000 6000 24000
Mangalore Territory (Retail)
Near AMPC Yard, Off NH-17
Baikampadi, Mangalore-575011
26 Tada Depot Bharat Petroleum Corporation Ltd 30000 6000 24000
Tada Depot
GNT Road,
Tada- 524401
27 Tirunelveli Depot Bharat Petroleum Corporation Ltd 50000 10000 40000
Tirunelveli Depot
BG Goods Shed Road,
Tachanallur, Tirunelveli - 627 358
28 Kondapalli TOP Bharat Petroleum Corporation Ltd 30000 6000 24000
Kattubadipalem, Panapaka (Village)
Page 9 of 14
Kondapalli, Vijayawada - 521 228
Krishna Dist. AP
29 Vizag Installation Bharat Petroleum Corporation Ltd 15000 3000 12000
Near Dhanareddy Godowns
P.O.Navel Base
Vishakhapatnam - 530 014 AP.
30 Kakinada Installation Bharat Petroleum Corporation Ltd 9000 1800 7200
Kakinada Coastal Installation
Fisheries Road
Vakalapudi-Kakinada -533005 AP
31 Coimbatore - Peelamedu Bharat Petroleum Corporation Ltd 5000 1000 4000
Coimbatore Retail Territory
Post Box No.1644, Peelamedu
Coimbatore - 641 004.
32 Ernakulam/Irimpanam Installation Bharat Petroleum Corporation Ltd 90000 18000 72000
New Oil Installation
Irimpanam,
Cochin - 682309
33 Trivandrum Depot Bharat Petroleum Corporation Ltd 9000 1800 7200
Trivandrum Depot
Kochuvelli, Titanium Post
Trivandrum - 695021.
34 Cherlapalli Installation Bharat Petroleum Corporation Ltd 110000 22000 88000
Post Bag No.4,HCL Post Office
Hyderabad - 500051
35 Guntakkal Depot Bharat Petroleum Corporation Ltd 12000 2400 9600
Guntakal Depot, C/O HPCL
Alur Road,Guntakal Post,
Anatapur Dist - 515801
36 Hyderabad I&C Bharat Petroleum Corporation Ltd 4600 920 3680
Reliance Humsafer 2nd Floor
H.No.8-2-618/2, Road No.11
Page 10 of 14
Banjara Hills,Hyderabad - 500034.
37 All AFS Bharat Petroleum Corporation Ltd 2700 540 2160
No 1, Ranganathan Gardens
Off 11th Main Road
Annanagar West
Chennai - 600102
38 Ernakulam Lubs Bharat Petroleum Corporation Ltd 9400 1880 7520
Kochi Ambalamugal Depot
Near BP-KR petrol Pump,
Ambalamugal, Kochi - 682 302
39 Visaka Lubs Bharat Petroleum Corporation Ltd 8000 1600 6400
Near Dhanareddy Godowns
P.O.Navel Base
Vishakhapatnam - 530 014 AP.
40 Tirunelveli Lubs Bharat Petroleum Corporation Ltd 4200 840 3360
Tirunelveli Depot
BG Goods Shed Road,
Tachanallur, Tirunelveli - 627 358
41 Tada Lubs Bharat Petroleum Corporation Ltd 1600 320 1280
Tada Depot
GNT Road,
Tada- 524401
42 Cheralapally Lubes Bharat Petroleum Corporation Ltd 10000 2000 8000
HCL PO APIIC-IDA, Phase III
Cherlapally - 500051
43 Tondiarpet Lubes Bharat Petroleum Corporation Ltd 11600 2320 9280
Tondiarpet Lubes
Vydyanath Mudali Street,
Tondiarpet Lubes, Chennai - 600081
44 Bangalore Lubs Bharat Petroleum Corporation Ltd 11500 2300 9200
"Du Parc Trinity", 7th Floor, No.17
M.G.Road, Bangalore - 560001.
45 Managalagiri The Operator (Lubes C & F) 8000 1600 6400
Page 11 of 14
M/s Bharat Petroleum Corporation Ltd.,
M/s CH.L Narasimhan & Co., MAFAH Retail Outlet,
NH5, Tenali Cross Road, Bye Pass Road,
Mangalagiri – 522 503, Guntur Dist., A.P. State.
46 Coimbatore Lubs Bharat Petroleum Corporation Ltd 9000 1800 7200
Post Box No.183, Burma Shell Lane
19/2, Big Bazaar Street,
Coimbatore - 641 001.
47 Mangalore C&F Lubes C & F Depot, 7000 1400 5600
M/s Bharat Petroleum Corporation Ltd.,
Baikampadi Industrial Estate, Mangalore – 575 001.
Karnataka State.
48 Ambatture C&F The Operatior Lubes Depot, 4200 840 3360
M/s. Bharat Petroleum Corporation Ltd.,
No. 94-B, III Main Road, Ambattur Industrial Estate,
Chennai – 600 058.
49 Karur C&F Bharat Petroleum Corporation Ltd 9000 1800 7200
Lubes Territory
Athur&Kadaparai Village
Erode Road, Athur Post, Karur - 639002
Page 12 of 14
50 Navalur Lubes Depot,(Navlur) 7000 1400 5600
M/s Bharat Petroleum Corporation Ltd.,
Rayapur Industrial Estate, Pune-Bangalore Road,
P.O. Sattur, Dharwad – 580009, Karnataka State.
51 Regional Office Bharat Petroleum Corporation Ltd 46,100 13,830 32,270
No 1, Ranganathan Gardens
Off 11th Main Road
Annanagar West
Chennai - 600102
Total 2000000
Page 13 of 14
ANNEXURE-B : DELIVERY SCHEDULE AND DELIVERY LOCATIONS : SUBSCRIPTION VOUCHERS
S.No Location Address
Total quantity
Deliver Schedule (From Date of PO)
Invoice Sets
Within 30 days
Within 90 days
1 Bangalore LPG Plant Bharat Petroleum Corporation Ltd 300000 60000 240000
47 KM Stone-NH 48
Bangalore-Mangalore High Way
Solur Village, Magadi Taluk
Bangalore Rural - 562127
2 Chennai LPG Plant (Gummidipoondi) Bharat Petroleum Corporation Ltd 300000 60000 240000
J-1, SIPCOT Industrial Complex,
Gummidipoondi
Chennai - 601 201
3 Coimbatore LPG Plant Bharat Petroleum Corporation Ltd 300000 60000 240000
LPG Filling Plant
Post Box No.1644, Peelamedu
Coimbatore - 641 004
4 Cochin LPG Plant Bharat Petroleum Corporation Ltd 150000 30000 120000
LPG Plant
Kochin Refineries Ltd
Ambalamugal Post, Ernakulam - 682302
5 Dharwad LPG Plant Bharat Petroleum Corporation Ltd 100000 20000 80000
LPG Bottling Plant & Territory Office
323-333, Belur Industrial Area, Road No. III
P.B.No.39, Dharwad - 580 011
6 Cherlapalli LPG Plant Bharat Petroleum Corporation Ltd 150000 30000 120000
LPG Bottling Plant
Industrial Development Authority Phase II
Cherlapalli Post
Hyderabad - 500 051
Page 14 of 14
7 Kurnool LPG Plant Bharat Petroleum Corporation Ltd 50000 10000 40000
NH 7, 217/6, K.M.Stone
B.Camp Post
Kurnool - 518 002
8 Mangalore LPG Plant Bharat Petroleum Corporation Ltd 100000 20000 80000
LPG Filling Plant
Baikampady
New Mangalore - 575 011
9 Thanjavur LPg Plant Bharat Petroleum Corporation Ltd 75000 15000 60000
MGM TB Sanatorium Post
Sengipatti,
Thanjavur Dist - 613401
10 Trivandrum LPG Plant Bharat Petroleum Corporation Ltd 75000 15000 60000
Trivandrum LPG Plant
Kazhakuttam
Trivandrum - 695 582
11 Tuticorin LPG Plant Bharat Petroleum Corporation Ltd 150000 30000 120000
LPG Filling Plant
Madurai By Pass Road
Tuticorin - 628 008
13 Vijayawada LPG Plant Bharat Petroleum Corporation Limited 200000 40000 160000
Kattubadipalem (Post)
Kondapalli,
Vijayawada - 521 228, Krishna Dt. AP.
14 Southern Regional Office Bharat Petroleum corporation Ltd 50000 10000 40000
No.1, Ranganathan Gardens
Off 11th Main road
Annanagar, Chennai - 600040
Total 2000000
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