Page 1 of 14

SPECIAL TERMS AND CONDITIONS TENDER FOR SUPPLY OF PRINTED COMMERCIAL INVOICE (NEW FORMAT) 10X12

1+3 COPIES 60 GSM (TNPL OR APPROVED EQUIVALENT PAPER) WITH CARBON

PERFORATION, COPY IDENTIFICATIONS -4 COLOURS AND 7 DIGIT SERIAL

NUMBERING IN ALL COPIES – 20,00,000 SETS

&

SUBSCRIPTION VOUCHERS 9”X12” 1+3 COPIES 60 GSM (TNPL OR APPROVED

EQUIVALENT PAPER) WITH CARBON PERFORATIONS COPY IDENTIFICATIONS – 4

COLOURS AND 9 DIGIT SERIAL NUMBERING = 20, 00,000 SETS

The essence of the contract is for the printing and supply of the above Printed Commercial

Invoice and subscription vouchers conforming to the specimen enclosed.

The printed invoices have to be delivered to various locations on the stipulated time as

indicated in the Annexure-A listing the locations.

The printed subscription Vouchers have to be delivered to various locations on the stipulated

time as indicated in the Annexure-B listing the locations.

The vendors are requested to quote for printing and supply of printed Commercial Invoices

(per set)and Subscription Vouchers (per set) only.

However, the vendor has to arrange and liaise with any of the reputed transporters to

transport the same to the locations. The cost towards such transportation shall be

reimbursed at actuals on production of original transportation bills, LR and all other relevant

documents.

In case any such transporter chosen by the vendor is deemed to be unfit by the corporation/

officer in charge, the vendor has to make the change of transporter suitably.

Page 2 of 14

1. The Specifications of the Commercial Invoice is as follows:

a. Copies – 1+3 (Color : Green, Pink, Blue, Orange)

b. 60 GSM

c. Size : 10” X 12”

2. The Specifications of the subscription Voucher is as follows:

a. A set consists of Copies – 1+3 (Color : Blue, Pink, Green, Black in the same order)

b. 60 GSM

c. Size : 9” X 12”

3. Before attempting to fill the tender document, the Tenderer should visit our regional

office and familiarize with specimen samples of the Commercial invoices & Subscription

Vouchers made available at Southern Regional Office, No.1 Ranganathan, Gardens,

Annanagar, Chennai. You may contact Mr. Srikanth G, Dy. Manager, Admin, South on 044-

26142041/ 9840976543 in case you need further clarifications.

4. Final proof of the item should be printed in the paper of the required quality which is in line

with the specimen.

5. Under no circumstances materials not conforming to our specifications will be accepted.

Any deviation from these stipulations may render the quotations invalid and we have every

right to reject/accept your quotation without assigning any reason whatsoever.

6. The quotation should be clear in respect of the specimen’s size, color, gsm.

7. After receipt of supply at our end a few samples will be subjected to check/test by outside

agencies for size, color and gsm of the paper. The supply will be rejected in total if the

paper fails to meet the specified quality norms.

8. You have to supply the invoices to various locations as per the schedule of supply given in

Annexure-A

9. You have to supply the Subscription Vouchers to various locations as per the schedule of

supply given in Annexure-B

10. The timelines mentioned above for Printing and supply to locations has to be adhered to

strictly and any delay in the above would entail penalty;

a) Delay for 1 – 7 days: 1 % penalty

Page 3 of 14

b) Delay 8 – 15 days: 2% penalty and 2 % for every week part thereof

11. In case any discrepancy is observed in the number of documents received to the

invoice/declared quantity, Company reserves the right to reject the whole lot of supply and

to penalize the supplier to the extent of Rs. 500/- for every such instance as deemed fit by

the Corporation.

12. During the period of order Company reserves the right to cancel order without giving any

reason whatsoever. However the quantity confirmed for supply will be accepted by the

Company in such cases.

13. If the supplier fails to honor the terms/conditions of the supply Company reserves the right

to arrange to procurement of the item through some other party. In such cases any

additional expenditure if any, incurred will have to be made good by the party to the

Corporation.

14. Your quotations shall be valid for a period of 4 Months from the date of opening of tender.

However, Rates shall remain firm during the contract period of 1 year from the date

purchase order & if the work is awarded to you, till the execution of supply.

15. The supply will be in bundles of 500 sets and the details should be written on each box

with the serial number.

16. Payment shall be cleared within 21 days from the receipt of the materials at the site and

submission of bills.

17. The vendor has to observe that items ordered for should be delivered to our premises

neatly packed for which no additional packing charges are payable.

18. The Artwork, Negative & Positive pertaining to the job will be our property & the same

would be returned to us once the order is executed in full.

19. The successful Vendor has to submit Security Deposit for 5% of the total value of the

contract and the same will be released on completion of entire supply.

20. Company reserve the right to cancel the tender or splitting the order among the parties as

deemed fit without giving reason whatsoever.

21. The inability of successful tenderers to execute orders in accordance with the agreed

delivery schedule will entitle BPCL, as its options to

Page 4 of 14

a. Accept delayed delivery at prices reduced by a sum of penalty indicated.

b. Cancel the order in part or full and purchase such cancelled quantities from

elsewhere on account at the risk & cost of the vendor, without prejudice to its right

under (I) above in respect of goods delivered.

Such failure will also be kept in view while considering subsequent tender.

Page 5 of 14

ANNEXURE-A : DELIVERY SCHEDULE AND DELIVERY LOCATIONS : COMMERICIAL INVOICES

S.No Location Address

Total quantity Deliver Schedule

Invoice Sets

Within 30 days of PO date

Within 90 days of PO date

1 Bangalore LPG Plant Bharat Petroleum Corporation Ltd 100000 20000 80000

47 KM Stone-NH 48

Bangalore-Mangalore High Way

Solur Village, Magadi Taluk

Bangalore Rural - 562127

2 Chennai LPG Plant (Gummidipoondi) Bharat Petroleum Corporation Ltd 100000 20000 80000

J-1, SIPCOT Industrial Complex,

Gummidipoondi

Chennai - 601 201

3 Coimbatore LPG Plant Bharat Petroleum Corporation Ltd 120000 24000 96000

LPG Filling Plant

Post Box No.1644, Peelamedu

Coimbatore - 641 004

4 Cochin LPG Plant Bharat Petroleum Corporation Ltd 60000 12000 48000

LPG Plant

Kochin Refineries Ltd

Ambalamugal Post, Ernakulam - 682302

5 Dharwad LPG Plant Bharat Petroleum Corporation Ltd 48000 9600 38400

LPG Bottling Plant & Territory Office

323-333, Belur Industrial Area, Road No. III

P.B.No.39, Dharwad - 580 011

Page 6 of 14

6 Cherlapalli LPG Plant Bharat Petroleum Corporation Ltd 80000 16000 64000

LPG Bottling Plant

Industrial Development Authority Phase II

Cherlapalli Post

Hyderabad - 500 051

7 Kurnool LPG Plant Bharat Petroleum Corporation Ltd 18000 3600 14400

NH 7, 217/6, K.M.Stone

B.Camp Post

Kurnool - 518 002

8 Mangalore LPG Plant Bharat Petroleum Corporation Ltd 60000 12000 48000

LPG Filling Plant

Baikampady

New Mangalore - 575 011

9 Thanjavur LPg Plant Bharat Petroleum Corporation Ltd 22000 4400 17600

MGM TB Sanatorium Post

Sengipatti,

Thanjavur Dist - 613401

10 Trivandrum LPG Plant Bharat Petroleum Corporation Ltd 48000 9600 38400

Trivandrum LPG Plant

Kazhakuttam

Trivandrum - 695 582

11 Tuticorin LPG Plant Bharat Petroleum Corporation Ltd 80000 16000 64000

LPG Filling Plant

Madurai By Pass Road

Tuticorin - 628 008

13 Vijayawada LPG Plant Bharat Petroleum Corporation Ltd 120000 24000 96000

Kattubadipalem (Post)

Kondapalli,

Vijayawada - 521 228, Krishna Dt. AP.

Page 7 of 14

14 Devangonthi Installation Bharat Petroleum Corporation Ltd 80000 16000 64000

Near Railway Station

Devenagonthi

(via) Kadugodi-560067

Hosakote (Taluk) Bangalore Dist.

15 Mysore Depot Bharat Petroleum Corporation Ltd 16000 3200 12800

Behind FCI Godown

Metagalli

Mysore - 570016

16 Desur Depot Bharat Petroleum Corporation Ltd 32000 6400 25600

Desur POL Depot

Near Desur Railway Station

Village Zadshapur Desur

Belgaum Dist.

Karnataka.

17 Raichur Depot Bharat Petroleum Corporation Ltd 8000 1600 6400

Raichur Depot

Goods Shed Road

Raichur - 584 101

18 Gulburga Depot Bharat Petroleum Corporation Ltd 8000 1600 6400

C/o Bhimalli Petroleum,BPCL Dealers

Opp.Modi Hospital, Court Road,

Gulburga -585103

19 Hassan Depot Bharat Petroleum Corporation Ltd 17000 3400 13600

KIADB Industrial Area,

Mysore Road,

Hassan - 573201

20 Calicut Bharat Petroleum Corporation Ltd 2000 400 1600

Calicut Territory Office(Retail)

3rd Floor, Ceekey Towers,Vandipetta,

Kannur Road, Nadakkavu West

Calicut - 673 011. Kerala.

21 Tondiarpet Installation Bharat Petroleum Corporation Ltd 160000 32000 128000

Page 8 of 14

Tondiarpet Installation

Post Box No.1152

Vydynath Mudali Street,Tondiarpet

Chennai - 600 081

22 Karur Installation Bharat Petroleum Corporation Ltd 150000 30000 120000

Karur Receiving Terminal

Athur & Kadaparai Village

Erode Road, Athur Post

Karur - 639 002.

23 Ennore Bharat Petroleum Corporation Ltd 27100 5420 21680

BPCLCOD

Ennore Tank Terminals Pvt. Ltd

Inside Ennore Port, Vallur Post

Chennai - 600120

24 CBE Irugur Installation Bharat Petroleum Corporation Ltd 100000 20000 80000

Irugur Top Installation,

Site No.8, Rose Garden

(Near Saraswathi Hospital)

Chinthamanipudur, Coimbatore-641103

25 Mangalore Installation Bharat Petroleum Corporation Ltd 30000 6000 24000

Mangalore Territory (Retail)

Near AMPC Yard, Off NH-17

Baikampadi, Mangalore-575011

26 Tada Depot Bharat Petroleum Corporation Ltd 30000 6000 24000

Tada Depot

GNT Road,

Tada- 524401

27 Tirunelveli Depot Bharat Petroleum Corporation Ltd 50000 10000 40000

Tirunelveli Depot

BG Goods Shed Road,

Tachanallur, Tirunelveli - 627 358

28 Kondapalli TOP Bharat Petroleum Corporation Ltd 30000 6000 24000

Kattubadipalem, Panapaka (Village)

Page 9 of 14

Kondapalli, Vijayawada - 521 228

Krishna Dist. AP

29 Vizag Installation Bharat Petroleum Corporation Ltd 15000 3000 12000

Near Dhanareddy Godowns

P.O.Navel Base

Vishakhapatnam - 530 014 AP.

30 Kakinada Installation Bharat Petroleum Corporation Ltd 9000 1800 7200

Kakinada Coastal Installation

Fisheries Road

Vakalapudi-Kakinada -533005 AP

31 Coimbatore - Peelamedu Bharat Petroleum Corporation Ltd 5000 1000 4000

Coimbatore Retail Territory

Post Box No.1644, Peelamedu

Coimbatore - 641 004.

32 Ernakulam/Irimpanam Installation Bharat Petroleum Corporation Ltd 90000 18000 72000

New Oil Installation

Irimpanam,

Cochin - 682309

33 Trivandrum Depot Bharat Petroleum Corporation Ltd 9000 1800 7200

Trivandrum Depot

Kochuvelli, Titanium Post

Trivandrum - 695021.

34 Cherlapalli Installation Bharat Petroleum Corporation Ltd 110000 22000 88000

Post Bag No.4,HCL Post Office

Hyderabad - 500051

35 Guntakkal Depot Bharat Petroleum Corporation Ltd 12000 2400 9600

Guntakal Depot, C/O HPCL

Alur Road,Guntakal Post,

Anatapur Dist - 515801

36 Hyderabad I&C Bharat Petroleum Corporation Ltd 4600 920 3680

Reliance Humsafer 2nd Floor

H.No.8-2-618/2, Road No.11

Page 10 of 14

Banjara Hills,Hyderabad - 500034.

37 All AFS Bharat Petroleum Corporation Ltd 2700 540 2160

No 1, Ranganathan Gardens

Off 11th Main Road

Annanagar West

Chennai - 600102

38 Ernakulam Lubs Bharat Petroleum Corporation Ltd 9400 1880 7520

Kochi Ambalamugal Depot

Near BP-KR petrol Pump,

Ambalamugal, Kochi - 682 302

39 Visaka Lubs Bharat Petroleum Corporation Ltd 8000 1600 6400

Near Dhanareddy Godowns

P.O.Navel Base

Vishakhapatnam - 530 014 AP.

40 Tirunelveli Lubs Bharat Petroleum Corporation Ltd 4200 840 3360

Tirunelveli Depot

BG Goods Shed Road,

Tachanallur, Tirunelveli - 627 358

41 Tada Lubs Bharat Petroleum Corporation Ltd 1600 320 1280

Tada Depot

GNT Road,

Tada- 524401

42 Cheralapally Lubes Bharat Petroleum Corporation Ltd 10000 2000 8000

HCL PO APIIC-IDA, Phase III

Cherlapally - 500051

43 Tondiarpet Lubes Bharat Petroleum Corporation Ltd 11600 2320 9280

Tondiarpet Lubes

Vydyanath Mudali Street,

Tondiarpet Lubes, Chennai - 600081

44 Bangalore Lubs Bharat Petroleum Corporation Ltd 11500 2300 9200

"Du Parc Trinity", 7th Floor, No.17

M.G.Road, Bangalore - 560001.

45 Managalagiri The Operator (Lubes C & F) 8000 1600 6400

Page 11 of 14

M/s Bharat Petroleum Corporation Ltd.,

M/s CH.L Narasimhan & Co., MAFAH Retail Outlet,

NH5, Tenali Cross Road, Bye Pass Road,

Mangalagiri – 522 503, Guntur Dist., A.P. State.

46 Coimbatore Lubs Bharat Petroleum Corporation Ltd 9000 1800 7200

Post Box No.183, Burma Shell Lane

19/2, Big Bazaar Street,

Coimbatore - 641 001.

47 Mangalore C&F Lubes C & F Depot, 7000 1400 5600

M/s Bharat Petroleum Corporation Ltd.,

Baikampadi Industrial Estate, Mangalore – 575 001.

Karnataka State.

48 Ambatture C&F The Operatior Lubes Depot, 4200 840 3360

M/s. Bharat Petroleum Corporation Ltd.,

No. 94-B, III Main Road, Ambattur Industrial Estate,

Chennai – 600 058.

49 Karur C&F Bharat Petroleum Corporation Ltd 9000 1800 7200

Lubes Territory

Athur&Kadaparai Village

Erode Road, Athur Post, Karur - 639002

Page 12 of 14

50 Navalur Lubes Depot,(Navlur) 7000 1400 5600

M/s Bharat Petroleum Corporation Ltd.,

Rayapur Industrial Estate, Pune-Bangalore Road,

P.O. Sattur, Dharwad – 580009, Karnataka State.

51 Regional Office Bharat Petroleum Corporation Ltd 46,100 13,830 32,270

No 1, Ranganathan Gardens

Off 11th Main Road

Annanagar West

Chennai - 600102

Total 2000000

Page 13 of 14

ANNEXURE-B : DELIVERY SCHEDULE AND DELIVERY LOCATIONS : SUBSCRIPTION VOUCHERS

S.No Location Address

Total quantity

Deliver Schedule (From Date of PO)

Invoice Sets

Within 30 days

Within 90 days

1 Bangalore LPG Plant Bharat Petroleum Corporation Ltd 300000 60000 240000

47 KM Stone-NH 48

Bangalore-Mangalore High Way

Solur Village, Magadi Taluk

Bangalore Rural - 562127

2 Chennai LPG Plant (Gummidipoondi) Bharat Petroleum Corporation Ltd 300000 60000 240000

J-1, SIPCOT Industrial Complex,

Gummidipoondi

Chennai - 601 201

3 Coimbatore LPG Plant Bharat Petroleum Corporation Ltd 300000 60000 240000

LPG Filling Plant

Post Box No.1644, Peelamedu

Coimbatore - 641 004

4 Cochin LPG Plant Bharat Petroleum Corporation Ltd 150000 30000 120000

LPG Plant

Kochin Refineries Ltd

Ambalamugal Post, Ernakulam - 682302

5 Dharwad LPG Plant Bharat Petroleum Corporation Ltd 100000 20000 80000

LPG Bottling Plant & Territory Office

323-333, Belur Industrial Area, Road No. III

P.B.No.39, Dharwad - 580 011

6 Cherlapalli LPG Plant Bharat Petroleum Corporation Ltd 150000 30000 120000

LPG Bottling Plant

Industrial Development Authority Phase II

Cherlapalli Post

Hyderabad - 500 051

Page 14 of 14

7 Kurnool LPG Plant Bharat Petroleum Corporation Ltd 50000 10000 40000

NH 7, 217/6, K.M.Stone

B.Camp Post

Kurnool - 518 002

8 Mangalore LPG Plant Bharat Petroleum Corporation Ltd 100000 20000 80000

LPG Filling Plant

Baikampady

New Mangalore - 575 011

9 Thanjavur LPg Plant Bharat Petroleum Corporation Ltd 75000 15000 60000

MGM TB Sanatorium Post

Sengipatti,

Thanjavur Dist - 613401

10 Trivandrum LPG Plant Bharat Petroleum Corporation Ltd 75000 15000 60000

Trivandrum LPG Plant

Kazhakuttam

Trivandrum - 695 582

11 Tuticorin LPG Plant Bharat Petroleum Corporation Ltd 150000 30000 120000

LPG Filling Plant

Madurai By Pass Road

Tuticorin - 628 008

13 Vijayawada LPG Plant Bharat Petroleum Corporation Limited 200000 40000 160000

Kattubadipalem (Post)

Kondapalli,

Vijayawada - 521 228, Krishna Dt. AP.

14 Southern Regional Office Bharat Petroleum corporation Ltd 50000 10000 40000

No.1, Ranganathan Gardens

Off 11th Main road

Annanagar, Chennai - 600040

Total 2000000