Shared Bib Implementation History and Background Amy Weiss

Shared Bib Implementation

History and BackgroundAmy Weiss

What is an SUL Shared Bib?

• SUL = State University Libraries

• One bibliographic record for each title

• Separate holdings and items for each SUL

• SUL Aleph Client (SBU01)

Rationale

• More efficient

• Allows for greater centralization

• Fosters collaborative collection development

BeginningsTSPC 2008

• Should we have a single bibliographic record?

• Report given by TSPC Single Bib Task Force to CSUL

• Pros and cons explored

• Quantity of time necessary to execute project seen as major negative

CSUL

• CSUL Single Bib Task Force 2008-2009

• Librarians from a wide range of library settings and perspectives

• Single Bib seen as the inevitable choice

Single Bib Pilot Project

• USF – Susan Heron, representative

• UF -- Betsy Simpson, representative

• FSU – Amy Weiss, representative

• FCLA – Jean Phillips and a cast of dozens!

Merging and Tag Table

• Keeping local data

• Trying to get the most complete record possible

• Making sure the right records merge

Making the Perfect Match

• Tag treatment tables

• OCLC reclamation projects

• FCLA reports

Adding in Expertise

• Acquisitions

• Serials

• Task Force on Proprietary Records

• Authorities

Back to CSUL

• Shared Bib Implementation Project made FCLA’s top priority

Timeline

• January 2012– Face to Face at FCLA, Full test merge

• February 2012– Access Services Face to Face– Functional testing in all areas

• March-April 2012– Testing and training– Refine policies and procedures

Timeline

• May 2012– Testing and training– Finalize policies and procedures

June 2012-- Final Testing-- Bib change cutoff-- Migration to shared bib

Thanks

• Special thanks to Betsy Simpson for her assistance in preparing this PowerPoint