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Shared Bib Implementation
History and BackgroundAmy Weiss
What is an SUL Shared Bib?
• SUL = State University Libraries
• One bibliographic record for each title
• Separate holdings and items for each SUL
• SUL Aleph Client (SBU01)
Rationale
• More efficient
• Allows for greater centralization
• Fosters collaborative collection development
BeginningsTSPC 2008
• Should we have a single bibliographic record?
• Report given by TSPC Single Bib Task Force to CSUL
• Pros and cons explored
• Quantity of time necessary to execute project seen as major negative
CSUL
• CSUL Single Bib Task Force 2008-2009
• Librarians from a wide range of library settings and perspectives
• Single Bib seen as the inevitable choice
Single Bib Pilot Project
• USF – Susan Heron, representative
• UF -- Betsy Simpson, representative
• FSU – Amy Weiss, representative
• FCLA – Jean Phillips and a cast of dozens!
Merging and Tag Table
• Keeping local data
• Trying to get the most complete record possible
• Making sure the right records merge
Making the Perfect Match
• Tag treatment tables
• OCLC reclamation projects
• FCLA reports
Adding in Expertise
• Acquisitions
• Serials
• Task Force on Proprietary Records
• Authorities
Back to CSUL
• Shared Bib Implementation Project made FCLA’s top priority
Timeline
• January 2012– Face to Face at FCLA, Full test merge
• February 2012– Access Services Face to Face– Functional testing in all areas
• March-April 2012– Testing and training– Refine policies and procedures
Timeline
• May 2012– Testing and training– Finalize policies and procedures
June 2012-- Final Testing-- Bib change cutoff-- Migration to shared bib
Thanks
• Special thanks to Betsy Simpson for her assistance in preparing this PowerPoint