Secure Electronic Data Communications and Transactions

Secure Electronic Data

Communications and

Transactions

99% of Paper Documents were created electronically

This means:

• Electronic documents actually are the original documents!

• Paper documents are copies of electronic documents

Why are people still utilizing paper documents?

• They believe it’s the only legal option

• They believe it’s the only practical option

• They believe it’s the only option available to sign

documents• They are ignorant regarding any other options available

Is there an alternative?

Absolutely – YES!

Verifynow dot Info

Is it legal?

Yes!

• The Electronic Communications and Transactions Act 25, 2002

• The Financial Intelligence Centre Act 32, 2001

• Regulation of Interception of Communications and Provision of Communication-related Information Act 70, 2002

Compliant with:

Is it practical and easy to use?

Yes!

Logical / User friendly Procedures

Electronic vs Paper

Inexpensive High Security No Physical Space Sharing within seconds

Expensive

Low Security |

Requires lots of space |

Sharing is a time consuming process

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Distance and Geographical location plays no role

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|Distance plays a critical role

No additional expenses

Paper, ink, printers, etc. required

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What are the benefits?• Saving Time

• Seamlessly integrates with current software

• Better Access Control• Full Audit Trail• High Security• No additional office space required• Easy to manage and to retrieve

• Compliant with business trends

• Government motivates us to move into this direction• No additional equipment and software required

• Saving Money

• A clean slate and very flexible

Some practical applications of this service

• Orders and Delivery notes

• Tenders and Contracts

• Electronic Invoicing (SARS Compliant)

• Electronic Record keeping

• Signing and approval of documents

• Secure sharing of data

Why Verifynow?• All parties can unconditionally rely on data communicated by means of this service• Absolute protection of the integrity of data• Users have full control over access to - and sharing of data• Legally compliant electronic signatures ensure legally binding

agreements, commitments and acceptance of data

• Full audit trail ensures proper proof of delivery, proof of access and proof of signature.

• Automatic backup of transaction data for future reference

• No deleting, editing or modification of data once communicated or shared

• Impartial third party service legally protecting the interest of all transacting parties

• Issuing of electronic signatures and verification of identities for this purpose is done according to ECT & FIC Act prescriptions

Other product enhancements

• Document Access Notification• Bulk SMS

• Email Notification• Secure Message facility• Secure Document Sharing facility• In Account Document Access Control• Off Site Data Backup facility

• Document search facility

• Bio-metric (fingerprint) login option

• Third Party Account and Third Party signature facility.

Application Overview

Application Overview

Logon to the server:Encrypted connection to server

Auto updating of latest software

Application Overview

First Login screen:

Application Overview

Random variable missing

characters

Second Login screen:

Application Overview

Menu tree expands to show sub-

menu items

Application Overview

After selecting a folder, the documents in the

folder will be displayed

Folder security and sharing may also be

modified

Document settings:

• View comments• Security• Sharing• Notifications• Define Access

Document actions:

• Verify• Sign • View• Send• Add comment

Document information:

• Doc Number• Doc Name• Doc Size• Audit Trail info

Secure Messages

• Create a new secure message• View received and sent secure

messages

Secure Messages

Browse for contacts in

your address

book

Creating a secure message:

Secure Messages

Select a contact or

specify an e-mail address

Secure MessagesClick to add

an attachment

Select doc from the

folder

Secure Messages

Write your

message

Click to send the message

Secure Messages

View your sent and received

messages

Bulk SMSBrowse for a

contact in your address

book or specify a cell

number

Write your message…

and send…

Creating a Bulk SMS:

Bulk SMSA complete

log is kept of all your sent

SMS’s.

Bulk SMS reports:

ReportsVarious reports

to ensure management of

your account and monitor

access to your data

File Backup

A special Backup facility to save your

files off-site. All security and access control measures

are also applicable here.

• Strict control measures to ensure that data communicated or shared with other parties may not be modified, edited or deleted, once uploaded onto the server

• A South African system, designed for compliance with South African legislation.

• User in control of access to his documents and may define security settings for all his data on the server.

Why Verifynow?

Contact details:

Ziegfried Kritzinger 082 443 7835 ziegfried@verifynow.info

Lauwrens Briedenhann 083 418 1298lauwrens@verifynow.info

Thank You

Willie Coetzee 082 455 3350 willie@verifynow.info