Secretariat of Research Committee Aristotle University of Thessaloniki IT Department

resComAUTH Research Committee - 1

Secretariat of Research Committee Aristotle University of Thessaloniki

IT Department

Project Management and Monitoring System

resCom

Project Management and Monitoring System, Thessaloniki, 28/02/13

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resCom

is Research Committee΄s integrated information system, created in-house,and has proved to be a valuable tool for its operation

resCom

Project Management and Monitoring System, Thessaloniki, 28/02/13

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• Has been operating for more than thirteen years and constantly evolving

• Has been very successful in managing funds coming from the Cohesion Fund Projects

• Is designed to cover all the requirements of a Special Account for Research Grants

• Was created by the IT stuff of the Secretariat of the Research Committee of AUTH

resCom

resCom

Project Management and Monitoring System, Thessaloniki, 28/02/13

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Has been built with the use of advanced technologies

• Visual Basic.ΝΕΤ is the programming language that has been used to implement the application

• MS SQL Server 2005 is the Database Management System where it is based on

resCom

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Project Management and Monitoring System, Thessaloniki, 28/02/13

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is used as• project management tool• means of communication between

customers, traders and Research Committee

• means of information for the research activity

• data processing tool for the formation of the Committee΄s research policy

• content for knowledge transfer to other agencies

resCom

resCom

Project Management and Monitoring System, Thessaloniki, 28/02/13

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1. Integrated application

• Implementation and monitoring of the whole project life cycle: proposal – approval of project – deliverable production

• Its functions can be extended to cover the additional management needs

resCom Philosophy

resCom

Project Management and Monitoring System, Thessaloniki, 28/02/13

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2. Independence from third parties

• It is developed by those who use it (in – house development)

• It is continuously upgraded and adapted to the needs of management and operation of the Research Committee

• There's accumulated expertise in user support

resCom Philosophy

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resCom Philosophy

3. Alignment operations - workflows - management rules

• The software guides the user to act in accordance with the requirements of each process

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Project Management and Monitoring System, Thessaloniki, 28/02/13

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resCom Philosophy

4. Error prevention• Management rules enforcement

• Preliminary integrity checks

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Project Management and Monitoring System, Thessaloniki, 28/02/13

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resCom Philosophy

5. Automated operating• resCom is designed to require minimal

user intervention in the implementation of standard functions (e.g. production of accounting articles)

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resCom Philosophy

6. Interconnectivity :• Communication and data transfer to third

parties software systems (Ministry of Economics, Banks, Social Security, Tax Authority)

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7. Remote monitoring by the project scientific supervisors and their assistants via internet

• Web resCom

resCom Philosophy

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Project Management and Monitoring System, Thessaloniki, 28/02/13

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8. Organizational capacity for production and support

resCom Philosophy

• The IT Department is an organizational unit of Research Committee Secretariat with 13 permanent scientists and technicians

• Its subunits are:

– Software Development Unit– Hardware Supply and Support Unit– User Support Unit

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Project Management and Monitoring System, Thessaloniki, 28/02/13

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Spread and profits

• Five years ago, A.U.Th. Research Committee started selling resCom to other Academic and Research Institutions

• It can be easily installed and adapted to any organization that runs research programs

• At the time being, 12 Institutions not including Aristotle University use resCom as their project management software

• This is very good publicity for the University on one hand, and an extra money source on the other

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Project Management and Monitoring System, Thessaloniki, 28/02/13

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resCom Functions

ProjectAdministrative

Operations Management

Project Financial

OperationsManagement

Accounting Operations

Management

Monitoring of research project’s workCommunication via internet - web resComBusiness reports - printouts

Data security, work flows, good organizing of information

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Project Management and Monitoring System, Thessaloniki, 28/02/13

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A screenshot of the application

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Project Management and Monitoring System, Thessaloniki, 28/02/13

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Thank you for your attention