SCHARP Visit Scheduler Tool (VST)

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SCHARPSCHARPVisit Scheduler ToolVisit Scheduler Tool(VST)(VST)

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What is the VST?What is the VST?

• Web-based tool to allow sites to schedule and track the study visits of their participants

• Available to members of all the networks collaborating with SCHARP

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Purpose of VSTPurpose of VST

• Create a visit schedule for a new participant

• Allows changes to scheduled visits of enrolled participants

• Provides an overview and summary of all completed visits for all enrolled participants at the site

• Helps track visit status of individual participants

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Using the VSTUsing the VST• VST is optional but highly recommended

• Can be used as primary visit tracking tool, or as backup to sites’ own participant tracking database

• SCHARP makes every effort to ensure accuracy of VST

• Sites are ultimately responsible for ensuring that their participants study schedule complies with the protocol and visit windows listed in the SSP

• Please report any errors you find so that they may be corrected promptly.

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Features of VSTFeatures of VST• Web-based – accessible wherever internet is available

• Secured - access authorization required

• Access is limited by site and protocol

• Follows study’s target visits, and target and allowable visit windows

• A completed visit will show on the VST once a specific Case Report Form (CRF) from that visit has gone through 2 QC reviews at DataFax

• Important to fax completed and accurate CRFs promptly

• Only authorized site staff have ability to set, modify and save projected visit dates for enrolled participants

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Accessing the ToolAccessing the Tool

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Accessing the Tool – HVTN StudiesAccessing the Tool – HVTN Studies

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Accessing the ToolAccessing the Tool

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Accessing the ToolAccessing the Tool

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SCHARP Pre-printed LabelsSCHARP Pre-printed Labels

Current Enrollment

Data

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Protocol and Site name

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Type enrollment

dateclick

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Tool will detect entry errors

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SCHARP Pre-printed LabelsSCHARP Pre-printed Labels

click

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ACTUALDATES

TARGET DATES

TARGET DATES CAN BE MODIFIED AND SAVED

05 JUN 2008THU Modified

MODIFIEDDATES

STATUS

VISIT DATE

WEEK DAYDAY #

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Visit schedule of

enrolled participant

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SCHARP Pre-printed LabelsSCHARP Pre-printed Labels

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Summaries by VisitsSummaries by Visits

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Summaries by PTIDsSummaries by PTIDs

click

Sort by PTID, enrollment date or study visit

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CONTACTS

• How to use the tool: Protocol PM at SCHARP

• Tool access problems: atlas@scharp.org

• Errors in the tool: “report any errors” link and PM