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R. Harris Board Orientation 1
Local ChapterLeadership Orientation
R. Harris Board Orientation 2
Ground Rules for Serving
Relax and be comfortable. Listen so that your year will be as effective
and powerful as possible. Ask questions as they arise. Think in terms of your role as a board
member; responsible for the well-being and future of your local chapter.
R. Harris Board Orientation 3
The Tools of Governance
The Bylaws Articles of Incorporation Policies & Procedures Strategic Plan Budget for Current Year
R. Harris Board Orientation 4
Board Responsibilities
Determine and understand your local chapter’s mission and purpose.
Follow initiatives from FSNA President.
Manage your local chapter’s resources. Determine, monitor and strengthen programs and
services for your members. Promote professional image. Help recruit new leaders.
R. Harris Board Orientation 5
Practical Steps for Bd. Service Attend all board meetings. Start and end meetings on time. Study and understand FSNA’s mission statement,
both FSNA and local bylaws and policies & procedures.
Prepare for all association meetings by reviewing the agenda.
Treat information and discussions as “confidential.”
R. Harris Board Orientation 6
Practical Steps for Bd. Service Promote your local chapter to others.
Recruit future leaders to help govern the organization.
Stay current on issues and trends impacting the membership.
Get involved in committee work.
Make contributions and assist with fundraising.
R. Harris Board Orientation 7
The Officers
The officers have special duties described in the bylaws & policies and procedures.
R. Harris Board Orientation 8
Role of the President
Serves as chief elected officer of your local chapter.
Presides over all meetings or designates a person to do so.
Appoints committees in accordance with bylaws.
R. Harris Board Orientation 9
Role of the President-Elect
Serves in the absence of the president.
Performs such duties as identified in the bylaws or assigned by the president.
R. Harris Board Orientation 10
Role of the Secretary/Treasurer Monitors the accuracy and timely distribution of
meeting minutes. Oversees all funds and financial records. Oversees preparation of annual budget for
approval. Keeps records of all income and expenses. Performs such duties as identified in the bylaws &
policies & procedures.
R. Harris Board Orientation 11
Financial Responsibilities
The Executive Board approves the proposed budget.
The Executive Board is responsible for reviewing financial reports on a regular basis.
R. Harris Board Orientation 12
Committees
Help the local chapter accomplish the initiatives.
Identify potential leaders.
Serve the interests of subgroups of members.
R. Harris Board Orientation 13
Board Meetings
The Preparation Notice of the meetings need to be distributed
well in advance.
Prepare agenda/make effort to distribute in advance.
Whenever possible, formulate and ask your questions before the meeting.
R. Harris Board Orientation 14
Board Meetings
The Agenda The agenda is prepared with the input of the
President, President-Elect, and Secretary/Treasurer with consideration of current issues, member needs and pending business.
If you have input for the agenda, be sure to provide it to the President well in advance of the meeting.
R. Harris Board Orientation 15
Board Meetings
Minutes Minutes are a legal record of the meetings. They are not a record of side conversations. No audio recordings should be maintained once
the minutes are approved. Secretary should complete minutes and send to
the Board for review in a timely manner. The minutes are to be approved at the next
Board meeting.
R. Harris Board Orientation 16
Board Meetings
The Rules of Order
Procedural rules are used to maintain order at meetings. All persons must be recognized by the chair before
speaking. Time limits may be set on certain topics. When in doubt – refer to Robert’s Rules of Order
and/or Robert’s Rules of Order In Brief
R. Harris Board Orientation 17
Recruiting Leaders
A responsibility of board members is to identify future leaders for both your local chapter and at the state level.
Training programs encourage and help recruit leaders.
Committees and chapters may be a source of future leaders.
R. Harris Board Orientation 18
Board Legal Considerations Duty of Care
Good business judgment at all times. Due diligence in decision making.
Duty of Loyalty Avoid conflicts of interest.
Duty of Obedience Faithful to the mission and goals. Follow the governing documents.
R. Harris Board Orientation 19
Thank You for Serving! The board experience should be a positive one. The board is the caretaker of your local chapter. The board speaks as a whole, no board member
should have more input or authority than others. There are NO dumb questions. Always ask questions as they arise. Thank you for serving on your board!
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