Purchasing Directors’ Meeting July 13, 2006. 2 Purchasing Directors’ Meeting July 13, 2006...

Purchasing Directors’ MeetingJuly 13, 2006

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Purchasing Directors’ MeetingJuly 13, 2006 Agenda

• Whip Around• Statutory Changes: HB 1369, SB 2518• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

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WHIP AROUND

Agency introductions– Major complex procurements

– Problems looming or overcome

– Innovations or accomplishments in procurement or administration

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Purchasing Directors’ MeetingJuly 13, 2006 Agenda

• Whip Around• Statutory Changes: HB 1369, SB 2518• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

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Purchasing Directors’ MeetingJuly 13, 2006 Agenda

• Rules

• Negotiation Recording Procedure

• Training plans

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5th Series Training Schedule

2006 Training & Examination Schedule

Suggested Curriculum Class

Length Price

July 19-21, 2006

1. Negotiation Strategies and Techniques – ESI/George Washington

3 days $500

July 24-26, 2006

2. Negotiation Strategies and Techniques – ESI/George Washington

3 days $500

Aug. 23-25, 2006

3. Sourcing in the Public Sector – NIGP 3 days $465

Sept. 8, 2006 4. Negotiation in Florida: Statutes, Rules, Policies & Best Practices – State of Florida

1 day $85

Sept. 20-22,

2006 5. Sourcing in the Public Sector - NIGP 3 days $465

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Project Management Professional Certification

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Purchasing Directors’ MeetingJuly 13, 2006 Agenda

• Whip Around• Statutory Changes: HB 1369, SB 2518• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

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BUREAU UPDATESPURCHASING DIRECTORS MEETING 7/13/06

• Ellen Potts, Chief, Bureau A, Transportation, Facilities & Supplies

• Charles Covington, Chief, Bureau B, Technology, Office Equipment & Services

• Stephanie Dennard, Chief, Purchasing Operations

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Purchasing Operations Bureau

• New employee – Gary McGee, Purchasing Specialist• PUR 7055 – No longer a valid form. Please remove

from agency websites.• Mass email sent to MFMP vendors advertising

September Purchasing Conference & Trade Show.• VBS enhanced to accommodate grant advertisement

types for Volunteer Florida.• FESN – 92 vendors registered• Developing Training & Certification eForms• DMS website redesign – Sarah Hamilton

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PURCHASING DIRECTORS MEETING JULY 13, 2006

• Whip Around• Statutory Changes: HB 1369, SB 2518• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

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PERFORMANCE MEASURES

EFFECTIVENESS MEASURE: • Year-to-Date Total Purchases MAY 31 • $ 1,148,453,027 • Year-to-Date State Term Contracts/ SPA/

Purchase Orders $ 535,554,022 • Percent State Term Contracts/SPA

purchases to total purchases 47%• (FY 05 was $473.5MM, 32% of PO spend.)

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PERFORMANCE MEASURES

EFFICIENCY MEASURES• Year-to-Date State Purchasing Operating Budget:

$3,380,226 • Year-to-Date Cost of State Purchasing in respect

to STC/ SPA Purchase Order spend: .63% • (FY 05 was .85%.).• For Every Dollar Spent Operating State

Purchasing, the return was: $155.64, R.O.I. 15,564%

• (FY 05 was 11,400% ROI. Again, strong improvement.)

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PERFORMANCE MEASURES

ECONOMY MEASURE:• Savings from STCs and SPAs through May

31: $526,108,512, 36.79% • (FY 05 total was $458.4MMM, 31.35%. We

appear to be on track to strongly exceed both last year’s savings rate and absolute dollars saved.)

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PURCHASING DIRECTORS MEETING JULY 13, 2006

• Whip Around• Statutory Changes: HB 1369, SB 2518• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

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Purchasing Directors’ MeetingJuly 13, 2006 Agenda

MyFloridaMarketPlace Update

• System Release (Attachment checkbox)• Confidential/ HIPAA plans and

attachments• System Upgrade• Upcoming Training and Meeting dates

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Purchasing Directors’ MeetingJuly 13, 2006 Agenda

• Whip Around• Statutory Changes: HB 1369, SB 2518• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.