Purchasing Directors’ Meeting October 20, 2008

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Purchasing Directors Meeting October 20, 2008. Purchasing Directors Meeting October 20, 2008. Agenda Bureau A Bureau B Training and Certification MFMP Governance Reminder About Next Meeting Date. Purchasing Directors Meeting October 20, 2008. Agenda Bureau A Bureau B - PowerPoint PPT Presentation

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  • Purchasing Directors MeetingOctober 20, 2008

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  • Purchasing Directors MeetingOctober 20, 2008AgendaBureau ABureau BTraining and CertificationMFMPGovernanceReminder About Next Meeting Date

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  • Purchasing Directors MeetingOctober 20, 2008AgendaBureau ABureau BTraining and CertificationMFMPGovernanceReminder About Next Meeting Date

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  • Bureau A Contract UpdatesNew Contracts:Ammunition & Officers Equipment, effective 9/30/08SPA for Pagers & Paging Services, effective 9/26/08

    Contracts in Development:Floor Maintenance Machines: current STC expires on 11/24/08SPA for Reclaiming Mercury: current SPA expires 10/31/08MRO: expires 11/13/08

    Contract Expirations:SPA for Portable Air Conditioners expired 10/02/08

    Solicitations in Development:Motor Vehicles Jim Den Bleyker, 488-8367

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  • Bureau A Activity UpdatesEnergy & Transportation Team:Gasoline & Bulk Fuel: temporary pricing adjustments updateBoat Motors: requested price adjustment for Yamaha productsDaimler Notice: Sterling products discontinued

    Furnishings & Institutional Supplies Team:Floor Machines: upcoming ITN

    MRO & Law Enforcement Team:Ammunition: product/posting issuesCan Liners: pricing adjustmentsUniforms: requested pricing adjustments

    SPAs & Special Projects Team:Green Products List: STC web page enhancementsSecurity Guard Services GSA Schedule 84 approval

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  • Bureau A Hot TopicsGSA Schedule 84Approval updateNext steps

    Security Services & Systems Results from the Purchasing Directors surveyACS review of DMS contractNext steps

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  • Bureau A Hot TopicGSA Schedule 84

    Schedule 84: Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response.

    October 2008: the Local Preparedness Acquisitions Act (HB 3179) opened all Schedule 84 products and services to states & local governments as part of the GSA Cooperative Purchasing Program.

    http://www.gsa.gov/cooperativepurchasing

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  • Bureau A Hot TopicGSA Schedule 84

    Next Steps:

    State Purchasing approval

    State Purchasing Memorandum and guidelines for use

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  • Bureau A Hot Topic Security Services and Systems

    Results of Purchasing Director Surveys

    ACS Review of DMS Security Guard Services contract

    Next steps

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  • Bureau A Hot Topic Security Services and SystemsResults of the Purchasing Directors Survey

    Need Systems?: 90% say yes*Need Unarmed Guards?: 90% say yesNeed Armed Guards?: 50% yes, 50% noNeed Consulting?: 90% say noInterested in GSA 84?: 50% yes, 50% maybe

    *Varying levels of sophistication

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  • Bureau A Hot Topic Security Services and SystemsWhat do the results point to?

    Possibility for leverage in the Security Guards category

    No leverage opportunities in the Consulting Services category

    Definite common need for Security Systems, but varying sophistication needs may fragment leverage opportunities

    GSA 84 may provide short-term or maybe long-term solutions

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  • Bureau A Hot Topic Security Services and SystemsACS Review of DMS Security Guard Services contractIssuesScope of DMS contract is tightVanguard will not extend DMS pricing to other entities

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  • Bureau A Hot Topic Security Services and SystemsNext steps:Security Guard ServicesState Contract effortTimeframe: begin November 2008Need agency reps for committeeDonna Smith, 488-8855Security SystemsExploring resource capabilities for a STCGSA 84 may provide a short-term remedy

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  • Bureau A Hot Topic Security Services and SystemsGSA 84 Re-capTop 5 Florida vendors are awarded.Sonitrol, Siemens, Honeywell, Simplex, ADTFAR requires SOW and 3 quotes.75% Industrial Funding Fee will be applied

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  • Purchasing Directors MeetingOctober 20, 2008AgendaBureau ABureau BTraining and CertificationMFMPGovernanceReminder About Next Meeting Date

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  • Bureau B Contract UpdatesNew ContractsPCs, Laptops and Monitors: 250-040-08-1 (Remember separate contracts/contract numbers for new IT Hardware contracts and differences in ordering process)MAC-OS, Supplemental Award STC #250-040-08-1, PCs Laptops & MonitorsRuggedized Supplemental: Pending awardIT Hardware Network Infrastructure: 250-000-09-1Mark Foss, 488-1086Telephony Contract, VoIP and Legacy Maintenance for PBX/Key: 730-000-09-1 Mark Foss, 488-1086 Nortel, Avaya, Cisco and Siemens (Nortel award was delayed) Online Legal Database: Lexus/Nexus, West Law, D&B (single) report. Ommet Mbiza, 488-7804

    RenewalsAvis Rental Vehicles: Pending Mgt. Approval

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  • Bureau B Contract Updates

    Contract ExpirationsOld IT Hardware, July 31st (Printers temporarily to ACS)BMC Software ACS: Extension until Software Phase 1 completedIBM Software ACS: Extension until Software Phase 1 completed

    Solicitations in DevelopmentAudio/Visual ITN to replace current contractMichelle MacVicar, 414-6131Microsoft LicensingLori Potts, 487-4196P-Card: Specs received from DFS, launch October 27thOmmet Mbiza, 488-7804Quick Copy Services (was a SPA)Gary McGee, 487-6592Mail ServicesGary McGee, 487-6592

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  • Bureau B Activity UpdatesTechnology & Telecommunications TeamSoftware Phase 1: Mainframe Responses are due October 21stSoftware Phase 2: Distributed Network Launch TBDLori Potts, 487-4196Software Phase 3: COTS Software Early 2009NOTE: New Software Contracts could include full line of awardees software products if negotiations are successfulProfiling for Printers

    Office Supplies & Equipment, Avis, Pharmaceuticals TeamDHL Zip Code tool online for service reductionReviewing an Enterprise ACS for FedEx via WSCAPrinting Services: internal/external profiling underwayMeadWestvaco Punchout will be ready before next PD Meeting (REALLY!)

    Special Services, Property Insurance, PRIDE and RESPECT TeamIT Staff Augmentation (Project Area 4) to be separate STC from Project Solutions under IT Consulting Services (Project Areas 1, 2, and 3)

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  • Purchasing Directors MeetingOctober 20, 2008AgendaBureau ABureau BTraining and CertificationMFMPGovernanceReminder About Next Meeting Date

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  • Florida Certified Contract NegotiatorSheryl S. Bray, SJRWMD Julie M. Lauder, DJJ Vagillia F. Taylor, Seminole County Linda Jeethan, City of Coconut Creek Training and Certification August 2008

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  • Florida Certified Contract ManagerDelores D. Harper, DEP Robert G. Farr, DCF Carrie F. Woodell, City of Winter Park Hawiane F. Tidwell, Marion County BOCC Lisa J. Spillman, Seminole County BOCC Katherine S. Kleehammer, DOR Gloria M. Garcia-Foote, Seminole County Carol S. Shoaf, City of Vero Beach Fran Shewan, DMS State Purchasing Rebecca J. Morrison, Hillsborough Community College Penelope Burger, SFWMD Rene Barnard, DeSoto School Board Dee Fort, DMS Training and Certification August 2008

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  • Florida Certified Purchasing ManagerHawiane F. Tidwell, Marion County BOCC

    Florida Certified Purchasing AgentHawiane F. Tidwell, Marion County BOCC

    Training and Certification August 2008

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  • Florida Certified Contract NegotiatorSpencer S. Kraemer, DMS Holly A. Raphaelson, City of Sunrise Catherine E. Richards, SFWMD Nora W. Laudermilk, City of West Palm Beach Mary L. Meier, SFWMD Penelope Burger, SFWMD Bernadette M. Harrison, SFWMD Bonnie M. Batchelor, SFWMD Training and Certification September 2008

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  • Florida Certified Contract ManagerMichele A. Staffieri, DCF Alissa M. Slade, DOS Jacqueline G. Pittman, DFS Michele A. Rawlins, Polk County BOCC Angela M. Hawkins, Polk County School Board Andrea B. Simpson, DMS David R. DiSalvo, DMS John W. Stanley, DMS Jane E. Hurley, City of Ocala Terry L. Park, City of St Cloud George A. Rozes, DFS Pamela J. Martin, DFS Mary L. Smith, DCF Thomas G. Egler, DFS

    Training and Certification September 2008

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  • Florida Certified Purchasing ManagerCarrie F. Woodell, City of Winter Park

    Florida Certified Purchasing AgentDelores D. Harper, DEP Richard J. Vojtas, SFWMD Training and Certification September 2008

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  • Purchasing Directors MeetingOctober 20, 2008AgendaBureau ABureau BTraining and CertificationMFMPGovernanceReminder About Next Meeting Date

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  • ITFloridas Mission is to Make Florida A Leader in High Tech AdvancementKeynote by US Senator Bill NelsonThe Government Technology Leadership Award recognizes an innovative IT initiative or solution for its contributions to a state or local government agencys mission accomplishment, services to the public and cost effectiveness.

    On October 6, 2008, the 2008 IT Innovation Award for Public Service was awarded to the Department of Management Services state eProcurement system, MyFloridaMarketPlace.

    IT Florida said: DMS has the most sophisticated and extensive state eProcurement system in the nation. MyFloridaMarketPlace automates the entire procure-to-pay life cycle, making the system a smarter, better, faster service. DMS is transforming how Florida purchases goods and services. MyFloridaMarketPlace helps stimulate investment in new purchasing technologies and build business relationships, thereby enabling Florida to act as a single entity, ultimately reducing the costs of goods and services to the State. ITFlorida Names DMS Government Technology Leadership Award Winner for MyFloridaMarketPlace

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  • MyFloridaMarketPlace UpdatesTraining Update System Enhancement Updat