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AnnualReport 20
19PARALYMPIC SPORTS ASSOCIAT ION
Annual General Meeting
24 September 2019
Paralympic Sports Association
Annual General meeting
Tuesday September 24th, 2019
MEC 11904 104th ave Edmonton, AB
1. Presentation by Edmonton Community Foundation
2.Call to Order
3. Adoption of the Agenda
4. Approval of the PSA Annual General Meeting Minutes May 8, 2018
5. Reports
President's report
Executive Director's report
Programs reports
Committee reports
6. Approval of the Financial Statements for 2018 and January - May of 2019
7. Appointment of the Reviewer for June 2019- May 2020 Financial statements
8. Election of the Board of Directors
9. Adjournment
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PAGE 02
AGENDA
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PAGE 03PSA AGM Minutes 2018
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PAGE 04
PSA AGM Minutes 2018
PRESIDENT REPORT PA
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PAGE 05
A friend of mine asked me a couple of weeks ago: “What am I most proud of about PSA”?
My response was:
1. “Inclusive of all disabilities- mental and physical,
2. Inclusive of all ages, and
3. Medicine Hat Chapter, and
4. Year-round programming”.
The past year certainly has had its challenges, the largest one being financial, as grants
are becoming fewer and more groups are applying for the same grants. However, under
the leadership of Amy MacKinnon, Executive Director, donations and fund-raising have
increase dramatically.
The Board would like to welcome four new members for a total Board of ten members.
The addition of three new committees Finance, Fund Development and HR, Bylaw and
Policy will spread the work out over the entire Board.
In order to qualify for a casino in Medicine Hat, PSA had to amend the bylaws. The new
bylaws have been approved by Corporate Registry and AGLC. Medicine Hat is now in
the queue for a casino in Medicine Hat.
On behalf of the Board I would like to thank all of the participants, volunteers and staff
for the fantastic year!
Gary Marcellus
President
EXECUTIVE DIRECTOR REPORT The two priority strategic directions in 2018 and the beginning of 2019 were:
- Secure diverse sources of funding to protect and expand programs and create stability of on-goingprogramming for those served by the organization and- Establish governance practises that provide leadership and direction
The PSA team worked tirelessly in 2018 and the first half of 2019 to improve the financial situation of the
organization, and work towards more sustainable fund development. As a result, PSA is in a much better
position than it was a year ago, but we cannot rest on our accomplishments. The reality is that more than
half of PSA’s annual income comes from non-sustainable sources, and even the sustainable sources, being
gaming revenues from Casinos and Bingos, is not secure due to the ongoing AGLC review. Real change is
needed to ensure PSA continues to deliver high quality programming, and grows to meet the demands of
the community. The Fund Development Committee will be instrumental in ensuring a plan focussed on
sustainability and long term funding is created and maintained.
Governance was the second priority of the organization for the period in question. We are not operating in
the same landscape that we were even five years ago, and good governance with a focus on risk
management is essential. For example, issues around safe sport have come to the forefront, highlighting the
need to continually review and revise all governing documents and procedures, and ensure a high level of
transparency with our members and participants. I am a firm believer that good governance is the key that
will propel the performance of the organization forward. The activation of the committees contributes to
this good governance, with notable contributions from both the Finance and HR, Policy and Bylaw
committees tasked with the review and development of many of the association’s policies.
The work on these two strategic directions is far from over; however, the work completed allows us to put
some effort into also focussing on the third strategic priority:
- Increase the visibility of the organization to service those who could benefit from its serviceThis work will take us into 2020, and to the end of our current Strategic Plan, which has served us well. I am
looking forward to the next year at PSA as I believe the members and participants will see the fruits of the
hard work that has been put in by the board and staff over the past few years.
We could not have accomplished anything without the hard work of our members, the volunteers of the
organization. PSA benefits from thousands of volunteer hours devoted to delivering programming, and
governance, and would not be heading into its 55th year without this dedication and commitment. From the
bottom of my heart, thank you for all that you do.
Sincerely,
Amy MacKinnon
Executive Director
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PROGRAM COORDINATOR'S REPORT
PAGE 07
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Participation rates stayed relatively stable in both Edmonton and Medicine Hat
programs, with a few exceptions. Medicine Hat added a second sledge hockey team,
which boosted the participation rate, and received some funding for their sledges in
schools program, which also boosted their capacity to deliver this program. Red Deer
has also seen a steady climb in participation in their sledge hockey program since its
inception. Edmonton did not run its sledge camp in 2018 due to funding constraints, but
was able to bring it back, in a modified version, for the summer of 2019 mostly due to
the success of the Birdies for Kids program Presented by AltaLink.
Programs continue to struggle to attract an adequate number of consistent volunteers,
causing program staff to spend a majority of their time on volunteer recruitment,
training and management. In this next fiscal year, we will work with some of our
partners to create a universal volunteer program with the aim of being more effective
and efficient with recruitment, screening and training, and reach a higher retention
rate.
Increasing support for the Medicine Hat chapter is a high priority, with many initiatives
underway to assist with the sustainability of the chapter. One such initiative is the
application, and approval for a casino in Medicine Hat. While this is good news, the
chapter will not benefit from this hard work until its first casino in April of 2021.
Partnerships continue to be a cornerstone to delivering high quality programming in all
locations, while keeping costs low, and management of these essential partnerships is
ongoing. We want to thank all of our community partners because without you, we
would not be able to deliver the high quality programming that we do. We would also
like to thank all of our volunteers, participants and families who contribute to the fabric
of PSA and MHASR.
Stephanie Fleming – Program Coordinator
Kacey Paplawski – Program Coordinator
Tara Chisholm – Program Director MHASR
FINANCE COMMITTEE REPORT PAGE 08
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· The Finance committee is comprised of three members being Arth Pahwa, Gary
Marcellus and Dale Briske. Dale is acting as the chair of the committee. The committee
had is
inaugural and only meeting this summer on August 20, 2019. Future meetings will
be conducted throughout the coming fiscal year which ends May 31, 2020. The
committee’s terms of reference were reviewed and will be submitted for formal
approval by the board. The main aspects of the terms of reference for this
committee are as follows:
o Budgeting and financial planning
o Internal and accounting controls
o Annual review/audit of the PSA financial statements
o Direction for creation and handling of PSA investments
o Monitoring of interim financial reports, statements and tax returns
One major issue besides forming the committee and its terms of reference, the
committee also discussed the change in the fiscal year-end of PSA from its historical date
of December 31 each year to now be May 31st of each year. This change
necessitated the preparation and filing of two financial statements in the last
year and a half being:
o December 31,2018 (twelve months then ended)
o May 31, 2019 (5 months then ended) and then each May 31st (twelve months) going
forward
The committee is looking forward to exercising its mandate in the coming year.
Dale Briske
Chair of Finance Committee
FUND DEVELOPMENTCOMMITTEE REPORT
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2019 saw the fund development committee work on the following tasks:
Terms of Reference for the committee
An annual work plan
Review of the fund development plan
Review and decision on priority areas for the remainder of the fiscal year
Highlights for this year include:
Higher income from donations mainly due to the Birdies for Kids initiative, than in
previous years
Although opportunities for grants are down, in general our % success rate in applying
for grants is high, because we are targeted about the grants we apply for
Higher income in general from all fund development activities than what was
budgeted
Opportunities for growth:
Development of a donation program which will include monthly donor program
Proper stewardship and appreciation of our existing and future donors
Getting set up with ATB cares once PSA banking services are with ATB
Researching and utilizing donor management software
Magic of Ability partnered event
Endowment fund
The committee looks forward to steering PSA in its work towards consistent
sustainable funding that will allow the organization to grow.
Nicholas Good
Chair of the Fund Development Committee
HR, BYLAW & POLICYCOMMITTEE REPORT
PAGE 10
Committee members are Michelle Lebeuf, Iman
Jomha and Gary Marcellus.
Two meetings have occurred since the end of
June.
Terms of Reference have been worked on and a
final draft is ready to go to the Board for
approval.
A workflow plan for the 2019-2020 year is
being developed.
Two areas that are going to take a great deal of
effort is developing a Risk Management Policy
and a policy on Succession for the Executive
Director’s position and members of the
Executive Committee.
The Committee feels that it would be highly
useful to have someone on the committee with
an HR background.
Thank you to all of my fellow Committee members
for their dedication and work for PSA.
Submitted by,
Gary Marcellus
1.
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ELECTION OF DIRECTORS
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THE FOLLOWING DIRECTORS ARE STANDING FOR RE- ELECTION FOR ANOTHER 2-
YEAR TERM:
DONNA PAWLIW
GARY MARCELLUS
THE FOLLOWING DIRECTORS HAVE ONE YEAR OF THEIR TERM REMAINING:
SANDY JACOBSON
NICHOLAS GOOD
DALE BRISKE
KATRINA MAXIMCHUK
THE FOLLOWING DIRECTORS’ TERMS WILL TERMINATE IN 2021:
MARK HAMILTON
IMAN JOMHA
ARTH PAHWA
MICHELLE LEE
NO CANDIDATES STANDING FOR ELECTION
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