Presented to: By: Date: Federal Aviation Administration IACRA Integrated Airman Certification and/or...

Presented to:

Federal AviationAdministrationIACRA

Integrated Airman Certification and/or Rating Application Overview Presentation

Version 6.0 created for use with IACRA 4.x.x only

DESIGNATED PILOT EXAMINERS

KEN PANNELL, ASI

FY 2008

Federal AviationAdministration

2IACRAFY 2008

Presentation Synopsis

This presentation provides a walkthrough (with accompanying screenshots) of an applicant applying for a Private Pilot certification.

Additionally, the presentation shows how all associated members of the process (Designated Examiner, Recommending Instructor, etc) use IACRA to complete this private pilot certification.

Information on additional certifications is provided at the end of the this presentation.

3IACRAFY 2008

What is IACRA?

IACRA, the Integrated Airman Certification and/or

Rating Application, is a web-based application that

uses online validation and digital signatures to

verify the output data.

Upon successful completion of the IACRA process,

the Registry issues applicants a permanent airman

certificate.

4IACRAFY 2008

What Does IACRA Do?

Processes applications for airman certification via the web

Interfaces with critical elements of multiple FAA databases for data validation and verification

Automatically ensures applicants meet regulatory and policy requirements

Implements use of digital signatures throughout certification process

Automatically produces results documents

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The Integrated ACRA (IACRA) Solution

Consistent, Intuitive User Interface

Online Context-Sensitive Help

Ease of Administration

Ease of Upgrade & Deployment

Paperless System

6IACRAFY 2008

IACRA BenefitsReduction of data errors through auto checking

Reduction in the number of rejected applications

Reduction in FAA transaction costs

Adoption of a single airman tracking number

Uniformity of interpretation of airman certification regulations

Improved accuracy and filing time for PTRS (1563, 3529, 5529)

Improved management oversight capabilities

Promotion of data sharing

Elimination of distribution of software media

Compliance with GPEA by mandated Oct. 03 through use of digital signatures

7IACRAFY 2008

Who Are IACRA Users

IACRA users include the Federal Government, Aviation Industry and the Public. Examples include:

Airman Applicants

Recommending Instructor (CFI)

Designated Examiners (DPE, DME, TCE, APD)

Training Center Program Managers (TCPM)

Aviation Safety Inspectors (ASI)

Aviation Safety Technicians (AST)

Aircrew Program Managers (APM)

Airman Certification Representatives (ACR)

8IACRAFY 2008

What Certifications/Ratings Does IACRA Currently Issue? (operations)

Airline Transport Pilot

Commercial Pilot

Private Pilot

Recreational Pilot

Student Pilot

LOA Original Issuance

LOA Authorized Instructor

14 CFR part 141 Flight School / 14 CFR part 142 Training Centers

14 CFR part 121 Advanced Qualification Program (AQP)

14 CFR part 142 Training Center from Pvt Pilot to ATP Original Issuance

Certificated Instructor (original issuance, added rating, renewal, and reinstatement)

Ground Instructor (original issuance and added rating)

Authorized Instructor

Instrument Rating

Type Ratings

9IACRAFY 2008

What Certifications/Ratings Does IACRA Currently Issue? (operations)

Original Sport Pilot Certification

Sport Pilot Added Endorsement

Sport Pilot Certificated Flight Instructor

Sport Pilot Ground Instructor Light

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What Certificates Will IACRA Issue in the Future?

Crew Members Other Than Pilots

– Aircraft Dispatcher Path– Flight Engineer– Control Tower Operator– Flight Navigator– Re-Issuance Paths

11IACRAFY 2008

IACRA Business Process Overview

Data Mart

Digital Signature

FAA Firewall

The Registry

Internet

Airman Applicant

Certifying Officer(FAA or

Designated Examiner)

IACRARecommending Instructor

12IACRAFY 2008

Database Integration

IACRA integrates with the following organizations/databases:

AVS Data MartATS – Airman Testing Standards (Knowledge Testing)

PTS – Practical Test Standards

NVIS - National Vital Information Subsystem

NPTRS – National Program Tracking and Reporting System (1563, 3529, and 5529 records only)

Airmen – Comprehensive Airman database

Reference - lookup tables from mainframe sources

13IACRAFY 2008

Required Software

Only the Microsoft Internet Explorer Web

browser (v5.5 and higher) and Adobe

Acrobat Reader (v5.0 and above) are

required for users to access the application.

14IACRAFY 2008

IACRA Application Walkthrough

15IACRAFY 2008

IACRA Walkthrough IntroductionThe following demonstration shows how to use IACRA in a

typical 14 CFR part 61 certification process scenario. This walkthrough shows the following:

1. The IACRA registration process.2. An applicant filling out the application.3. The RI selecting the application, following all items on the RI

Checklist, and adding a digital signature.4. The Certifying Officer (DE) selecting the application,

validating the airman’s ID, and reviewing the airman test results.

5. The applicant digitally signing the application.6. The CO (DE) entering test results, entering limitations, and

performing all of the other tasks on the Certifying Officer checklist.

7. The CO (DE) digitally signing the application.8. An example of a temporary certificate.

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Home Page

http://acra.faa.gov/iacra

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Home Page

Registration

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Applicant Registration

Applicant

Applicant Registration

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First Name

Middle Name

Last Name

Name Suffix

Email Address

User Name

Password

Confirm

Register

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Additional

Instructions

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IACRA Help

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Applicant Registration (con’t)

If a Student Certificate Include Letters Before Numbers and Leave Out Dash

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Text Description to the Residence

APPLICANT IS

NOW REGISTERED

24IACRAFY 2008

Transition

At this point, the Applicant Registration is complete and an FAA Tracking Number (FTN) has been generated for the applicant, which he records for future use.

The Recommending Instructor must now register (for the purposes of this overview – though in reality, the RI could have registered long before or even after the applicant).

The RI registration is far less complex than the applicant registration. This is due to the validation process IACRA uses to ensure that the data requested from the RI at registration is validated in national FAA databases as being accurate and current.

25IACRAFY 2008

Recommending Instructor Registration

Applicant

Recommending Instructor

Next>>

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Registration

First Name

Middle Name

Last Name

Name Suffix

Email Address

User Name

Password

Confirm

Security

Questions

27IACRAFY 2008

Transition

The Designated Examiner must also register as shown in the following slides.

28IACRAFY 2008

Designated Examiner Registration

Applicant

Designated Examiner

Next>>

29IACRAFY 2008

Certificate Number Date of Issuance Designee Number FSDO First Name Middle Name Last Name Name Suffix Phone Email Address

User Name

Password

Confirm

Register

30IACRAFY 2008

Certificate Number Date of Issuance Designee Number FSDO First Name Middle Name Last Name Name Suffix Phone Email Address

User Name

Password

Confirm Register

Security

Questions

Registration

31IACRAFY 2008

This is Where the Lookup Tables Will Check Your Inputs

32IACRAFY 2008

Transition

Now that all of the participating parties have registered, the process starts with the applicant filling out an IACRA application.

The applicant has Registered and has been returned to the IACRA Home Page where he is required to Log In to begin a new application.

33IACRAFY 2008

Certification / Application Module

Login As: Applicant

User Name:

Password:

Log In

34IACRAFY 2008

Start or Retrieve application

35IACRAFY 2008

PILOTS

READ TIPS

Start New Application

36IACRAFY 2008

Step 1 Personal Information

Step 2 Certificate Sought

Step 3 Certificate Held

Step 4 Medical, Drugs, English

Step 5 Aeronautical Grid

Step 6 Validation

37IACRAFY 2008

Is My E-Mail Right This Time?

38IACRAFY 2008

Certificate Sought Data

Step 2Select

StandardRequired Test

Information

39IACRAFY 2008

Completion of Required Test

First Aircraft

Total Time

PIC Time

40IACRAFY 2008

CE 172-N CESSNA

41IACRAFY 2008

Certification / Application ModuleCompletion of Required Test

First Aircraft

Total Time

PIC Time

42IACRAFY 2008

Category/Class Ratings

43IACRAFY 2008

AIRPLANE SINGLE ENGINE LAND

44IACRAFY 2008

Type Ratings if Applicable

45IACRAFY 2008

LR-60 LEAR LR-60

46IACRAFY 2008

47IACRAFY 2008

Click here if you hold a U.S. Standard Pilot Certificate

This includes a

Student Certificate

48IACRAFY 2008

CERTIFICATE NUMBER

DATE OF ISSUANCE

CLICK STUDENT

49IACRAFY 2008

Certificate Number Date of IssuanceStudent Certificate

50IACRAFY 2008

Medical

51IACRAFY 2008

Language

Failure

52IACRAFY 2008

Aeronautical Experience

X-C on a small island61.111

Night Flight Exception

61.110

53IACRAFY 2008

Enter Aeronautical Experience

54IACRAFY 2008

Click on Step 6 on the Navigation Bar

Do the hour meet

Part 61

55IACRAFY 2008

ERROR CORRECTION IF

IMPROPER DATA

Data is Validated by IACRA

56IACRAFY 2008

Certificate

Summary

57IACRAFY 2008

58IACRAFY 2008

SUBMIT

APPLICATION

Data Has Been Validated by IACRA and Corrected

59IACRAFY 2008

Application ID 15749

REVIEW APPLICATION

60IACRAFY 2008

61IACRAFY 2008

Transition

The applicant now must contact his Recommending Instructor so that the RI can verify the applicant’s knowledge test information and digitally sign the application.

62IACRAFY 2008

Recommending Instructor Login

63IACRAFY 2008

Login As: Recommending Instructor

User Name:

Password:

64IACRAFY 2008

Retrieve Application

65IACRAFY 2008

RI Retrieve Application

ENTER APPLICANT’S FTN

66IACRAFY 2008

RI Select Application

Select

Continue

67IACRAFY 2008

RI Checklist

Recommending Instructor’sChecklist

68IACRAFY 2008

RI Checklist: View 8710-1 Form

69IACRAFY 2008

RI Checklist: View 8710-1 Form

View Knowledge Test.

70IACRAFY 2008

RI Enters Knowledge Test Information

71IACRAFY 2008

RI Reviews Applicant’s Certificate

View Applicant’s

Certificate Summary

72IACRAFY 2008

RI View Applicant Certificate Summary

73IACRAFY 2008

RI Checklist

Sign 8710

Or Reset

Application

74IACRAFY 2008

RI Digitally Signs Application

SIGN APPLICATION

75IACRAFY 2008

CLICK HERE TO SIGN

76IACRAFY 2008

Recommending Instructor (e-sig info)

77IACRAFY 2008

RI Checklist

78IACRAFY 2008

Transition

Now, the applicant must meet with his Certifying Officer (in this case, a Designated Examiner) in order to complete the application. When he meets with his Certifying Officer, the CO must verify his identity and then log into IACRA and retrieve his application, so that both the CO and the applicant can digitally sign the application, as shown on the following slides.

79IACRAFY 2008

CO: Applicant Retrieval

Login As: DESIGNATED EXAMINER

User Name:

Password:

Log In

80IACRAFY 2008

CO: Applicant Retrieval

81IACRAFY 2008

CO: Application Selection

Enter Applicant’s FTN:

Work/Sign

Find Application(s)

82IACRAFY 2008

Select

CO: Application Selection

CONTINUE

83IACRAFY 2008

Certifying Officer’s Checklist

84IACRAFY 2008

85IACRAFY 2008

Verify Airman Identification

86IACRAFY 2008

CO: Verify Airman Identification

DRIVER’S LICENSEID Number

Date – Must Be

Current

Country - USA

State - CA

87IACRAFY 2008

View Test

88IACRAFY 2008

CO: Review Airman Knowledge Test Report

89IACRAFY 2008

Review 8710-1

90IACRAFY 2008

CO: Review 8710-1 Application

91IACRAFY 2008

Review Act

92IACRAFY 2008

CO:Review Privacy Act Information

93IACRAFY 2008

APPLICANT SIGNS

94IACRAFY 2008

Transition

IACRA opens the login page so that the applicant can log in, retrieve, and digitally sign his application as the CO witnesses him perform the process.

95IACRAFY 2008

Applicant Login

LOG IN

96IACRAFY 2008

Applicant Application Retrieval

Start or Retrieve App

97IACRAFY 2008

Applicant Application Retrieval

Select

Sign Application

98IACRAFY 2008

Digital Signature Preview

Preview Application

99IACRAFY 2008

Digital Signature Preview

100IACRAFY 2008

Applicant Digital Signature

SIGN APPLICATION

101IACRAFY 2008

Applicant Digitally Signs Application

Click to Sign

Signed 8710-1

102IACRAFY 2008

Applicant Digital Signature

Close Browser

103IACRAFY 2008

Transition• Now that the applicant has digitally signed the

8710-1 application, the CO’s can conduct the practical exam with the applicant.

• • The CO takes his applicant for his practical

test for certification in accordance with Practical Test Standards. Upon their return, the CO logs back into IACRA via the IACRA Home Page. The CO selects the application, enters practical test results, and finishes the application process.

104IACRAFY 2008

Practical Test Results

105IACRAFY 2008

CO: Enter Practical Test Results

Test Date

Airport ID

Airport Location

Test Duration Oral

Test Duration Aircraft 1

Make, Model Aircraft 1

Registration Number Aircraft 1

Approve Disapprove Discontinuance

106IACRAFY 2008

CO: Enter Practical Test Results

• After the CO enters all of the appropriate information (some information requires accessing sub-screens to complete), the CO selects (ideally) the Click Here to Approve link to send the data to IACRA and to signal that this step is complete.

• Note the CO has the option of generating a

Notice of Disapproval or a Discontinuance, should it be necessary.

107IACRAFY 2008

Enter Limitations

108IACRAFY 2008

CO: Enter Limitations

Limitation if needed

Examples:

HOLDER DOES NOT MEET

CROSS-COUNTRY FLIGHT

REQUIREMENTS OF ICAO

109IACRAFY 2008

Aircraft Authorizations

110IACRAFY 2008

CO: Enter Vintage Aircraft Auth.

111IACRAFY 2008

To View Temporary Summary

112IACRAFY 2008

113IACRAFY 2008

Click to Sign 8710-1 Application

114IACRAFY 2008

CO: Digitally Sign 8710-1 Application

SIGN APPLICATION

115IACRAFY 2008

Click Here to Sign

116IACRAFY 2008

Review/Print Temporary Certificate

Review/Print

117IACRAFY 2008

CO: Review Temporary Certificate

118IACRAFY 2008

• This is the end of the IACRA application

process walkthrough.

• Access to the IACRA training server can be

made with the use of the Internet.

• We will now walk through how to access the

IACRA training server using your computer

at your office or home.

TRAINING

119IACRAFY 2008

TRAINING

http://iacra.faasafety.gov/

120IACRAFY 2008

TRAINING

121IACRAFY 2008

TRAINING

122IACRAFY 2008

TRAINING

123IACRAFY 2008

TRAINING

124IACRAFY 2008

Transition• Depending upon the certificate being

sought, different screens can appear other than what was shown in this walkthrough.

• The next set of slides shows how to use the IACRA Defect Tracking system, should you experience technical issues, have a question, or want to make a feature request regarding IACRA.

125IACRAFY 2008

IACRA Defect Tracking

Report a Bug

126IACRAFY 2008

Be Detailed

In Description

127IACRAFY 2008

128IACRAFY 2008

129IACRAFY 2008

End IACRA Walkthrough

Presented to: By: Date: Federal Aviation Administration IACRA Integrated Airman Certification and/or...

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