Presented at the Small College Enrollment Conference 2013 Kathy Baugher, Associate Provost and Dean...

Creating a Culture of Service

Presented at the Small College Enrollment Conference 2013Kathy Baugher, Associate Provost and Dean of Enrollment

ManagementTrevecca Nazarene University Nashville, TN

Great service is ROOTED in culture

Culture is demonstrated at every level of the organization

In a strong culture with consistent values for everyone, people are motivated to operate in a way that supports the status quo and it applies to everyone, no matter what the position. By approaching service in this way, people develop a stronger investment in the organization because they personally experience great service and know how it feels.

Consistent values motivate employees

Service Is the Foundational Value

In a service culture there is clarity about the core values of the organization, its mission, and the expectations. People are taught what service looks like from their first day of work. It’s one thing to say ‘we provide great service. It’s another to define behaviorally for employees what that looks like.

Clarity of mission, values and behavioral expectations

A service culture has to begin at the very top, because that’s where people look when things begin to fall apart. Leaders must be strongly committed and willing to actively and publicly live this commitment.

Managers Must Live the Commitment

Training and Feedback are the Framework for Success

A strong service culture has to include providing feedback – both positive and critical – as a way of supporting and creating success. This means encouraging people to be creative about ways to strengthen and improve the culture. Constant evaluation keeps things fresh.

Feedback is a gift

Invite feedback through surveys and suggestion boxes. Form focus groups that consist of a cross-section of

members. Make follow-up calls to find out about people’s

experiences. Be responsive to complaints and suggestions – the

more personal the better Remain curious at all times. Listen closely to what people are saying and also what

they aren’t saying. Track the number of services people are and are NOT

using.

Provide as many delivery channels as possible for feedback

1. Involve employees in conversations about what service expectations should look like. Be sure to include internal and external expectations so everyone gets to participate.

To create and sustain a service culture

The Student’s Basic Needs

To be understood

To be feel important

To be respected

To feel welcome

To feel appreciated

To feel comfortable

2. Decide together what values are important in the way people work together, support each other, and work through hard conversations.

To create and sustain a service culture

3. Provide training around topics like these:◦ Dealing with difficult members◦ Sharpening communications skills◦ Thinking creatively so you can turn a potential

“no” into a “yes” ◦ Time management skills to prioritize your work so

it is in sync with a service culture

To create and sustain a service culture

4. Give employees feedback on service delivery. Provide coaching on areas that need improvement. Use positive strokes to keep employees feeling good about delivering service.

To create and sustain a service culture

5. Develop recognition/reward programs that really challenge people. Recognize people who raise the bar to encourage others to follow suit. Recognize both internal and external service.

To create and sustain a service culture

6.Keep talking about service. Especially if turnover is high, it’s crucial to keep the conversation alive. Don’t assume people will just naturally pick up on your service culture. Articulate your service expectations from the beginning. Encourage people to share what they are learning about service, so that you can keep your approach fresh and stimulating.

To create and sustain a service culture

7. Be open to change. What worked last year might be old hat now, so what can you do differently that will delight your customers?

To create and sustain a service culture

8. Management must make the measurement of service quality and feedback from the customer a basic part of everyone's work experience. This information must be available and understood by everyone, no matter what their level. The entire organization must become obsessed with what the customer wants.

To create and sustain a service culture

9. Create ways to communicate excellent examples of customer service both within and outside the company. Institute celebrations, recognition ceremonies, logos, and symbols of the customer service culture and its values.

To create and sustain a service culture

10. Encourage a sense of responsibility for group performance. Help employees see how their performance affects others. Emphasize the importance of "internal customer service."

To create and sustain a service culture

Develop your organizational definition of service

Define the groups that need to be engaged in the definition and their teachable point of view and commitment

Describe the current and desired future culture

KB’s roadmap to a culture of service

Who is the customer and what do they value

What behaviors do you expect to see evidenced if a culture of service is present

Does the customer value these behaviors

KB’s roadmap to a culture of service

Develop metrics to measure these behaviors

What business processes or systems need to change or realign to create a culture of service

Develop a plan of action to change or realign business processes

KB’s roadmap to a culture of service

What governance or board practices need to change to sustain a culture of service

How do performance reviews need to change to align with a culture of service

What are the next steps and how do we create a culture that continuously improves

KB’s roadmap to a culture of service

Kathy BaugherTrevecca Nazarene UniversityNashville TN

kbaugher@trevecca.edubaugherk@twitter.com615-248-1322

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