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2012‐13 PRELIMINARY BUDGETCentral Kitsap School District June 20, 2012
1
AGEN
DA
Agenda
• Summary of 2012‐13 General Fund Budget• Recommendations• Reductions and Savings
• Loss of Federal Heavy Impact Update
• Projected 2013‐14 General Fund Budget
• Other Funds
• Way Ahead
2
PRELIM
INARYB
UDG
ETRECO
MMEN
DATIONS
2012‐13 Preliminary Budget Recommendations
3
• Limit operating adjustments to maintain current programs except as noted below.
• Review each opening (classified, certified and administrative) to align staffing with enrollment. Limit additional hiring until the actual enrollment numbers are confirmed in August and September.
• Reduce the General Fund budget $519,280 by making the changes outlined on the following Slide 6: General Fund Reductions
• Continue all efforts to resume eligibility for federal Heavy Impact Aid funding
• Continue the efforts to benefit the General Fund through the continued pursuit of Energy Conservation grants and upgrades
LEGISLATIVEB
UDG
ETUPDATE
Legislative Budget Update
4
December 2011 Shortfall $6.3 M
February 2012 Supplemental Levy ($2.0 M)
Subtotal $4.3 M
State Conference Budget ($3.8 M)
Subtotal $0.5M
Regular Impact Aid Reduction + $0.2M ‐ $0.4M
Updated Budget Shortfall $0.7M ‐ $0.9M
As of May 4, 2012
BUDG
ETSHORTFALL
2012‐13 Budget Reduction for Preliminary Budget
Reductions 2012‐13 $519,280Delayed Expenditures $260,000Total Available for Preliminary Budget $779,280
2012‐13 Budget Shortfall $700,000‐$900,000
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GEN
ERALFUNDREDU
CTIONS
General Fund Reductions
6
Area of Reduction Amount CommentsAt‐Risk $ 7,000 Adjust to per pupilSecondary Interventions $ ‐ Save for 13‐14Secondary AP Staffing $ 24,000 Reduce from .6 to .5 per HSSecondary counselor $ ‐ $0‐80,000 pending future openingsCo‐Curricular $ 20,000 Increase fees or make reductionSecondary Staffing $ 24,000 Only 3 zero hr classes per HSElementary Band Orch $ ‐ Study 12‐13Library # $ 28,000 Reduce 1 HS Library clerkTechnology $ 110,000 Already reducedElementary class size $ ‐Maintenance/ Grounds $ 30,000 Admin reduction 0.7 GF + 0.1 CPCustodial $ 17,500 0.5 FTE reductionDiversity $ 40,000 Reduce and streamlineSpecial Education $ 9,000 Reduced supportCurriculum support $ 136,000 Assessing other alternativesBuilding Technology Coordinator (BTC) $ ‐ Study 12‐13Highly Capable program $ 40,000 Reduced supportElem teacher assistants # $ 4,500 Reduced supportJW Support $ 25,000 Pending openingsAdditional Staff Model Adjust # $ 4,280 Adjustments to smaller schools
Total $ 519,280 This number will increase as we institute the staffing adjustments over the year.
# Part of Staffing Model
June 6, 2012
BUILDIN
GSTAFFIN
GM
ODEL
Building Staffing Model
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Last Modified With Staff Input 2008‐09Very Limited ImplementationMore Closely Matches Building/Department SizeFound Ways to Mitigate Implementation
Management Responsibility Not Part of Collective Bargaining Process
Adjusted and/or Supplemented Annually As Conditions ChangeRegular Adjustments Due to Enrollment
WAYA
HEADFollow On Actions
• Hold on reductions for Classified Staffing Model this year, except open positions – change as open
• Work with staff that may be impacted through the year so there is time to apply for other positions
• Hold on Special Education classified changes until Review is completed and processed
• Review and confirm staffing model, communicate early to increase adjustment time
• Continue to capture opportunities to review all positions as they are open throughout the year
GEN
ERALFUNDREDU
CTIONS
General Fund Reductions
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Area of Reduction Amount Changes CommentsAt‐Risk $ 7,000 $ 7,000 Adjust to per pupilSecondary Interventions $ ‐ $ ‐ Save for 13‐14Secondary AP Staffing $ 24,000 $ 24,000 Reduce from .6 to .5 per HSSecondary counselor $ ‐ $ ‐ $0‐80,000 pending future openingsCo‐Curricular $ 20,000 $ 20,000 Increase fees or make reductionSecondary Staffing $ 24,000 $ 24,000 Only 3 zero hr classes per HSElementary Band Orch $ ‐ $ ‐ Study 12‐13Library # $ 28,000 $ 28,000 Reduce 1 HS Library clerkTechnology $ 110,000 $ 110,000 Already reducedElementary class size $ ‐ $ ‐Maintenance/ Grounds $ 30,000 $ 30,000 Admin reduction 0.7 GF + 0.1 CPCustodial $ 17,500 $ 17,500 0.5 FTE reductionDiversity $ 40,000 $ 40,000 Reduce and streamlineSpecial Education $ 20,000 $ 9,000 Reduced supportCurriculum support $ 110,000 $ 136,000 Assessing other alternativesBuilding Technology Coordinator (BTC) $ ‐ Study 12‐13Highly Capable program $ 40,000 $ 40,000 Reduced supportElem teacher assistants # $ 6,000 $ 4,500 Reduced supportJW Support $ 25,000 $ 25,000 Pending openingsAdditional Staff Model Adjust # $ 22,280 $ 4,280 Adjustments to smaller schools
Total $ 523,780 $ 519,280 This number will increase as we institute the staffing adjustments over the year.
# Part of Staffing Model
Limited Service to StudentsIndirect Service to StudentsDirect Service to Students
ADDITIO
NALSAVIN
GS
Additional Savings Garnered for 2012‐13
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Estimated Savings from RFP's and Request for Quotes 2011‐12
Est Savings/YrBanking RFP $ 9,774.00 Building Copiers RFP $ 45,915.24 Copy Center Copiers RFP $ 82,527.96 Tires RFP To Be Determined (Bid Opening 06/21/2012) Business Cards Request for Quotes $ 1,422.40
Total Estimated Savings $ 139,639.60
HEAVYIM
PACTAIDUPDATE
Update: Heavy Impact Aid Qualification
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Appeal of “Final Determination”Filing Deadline June 15All Briefs And Responses Complete By August 17Follow On Judgment
Legislative AmendmentRoadblocks
ReauthorizationNo Action Likely Until New CongressAmendment Currently Included
Resume Eligibility2014‐15 (Two More Years)
2013‐14 PEEK
AHEAD
Peek ahead at 2013‐14
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• If enrollment is at or above projections,• If the state does not implement additional reductions,
• If the federal government does not implement more reductions than anticipated,
• Then, CKSD would face a year of minimal reductions that could be managed through attrition and smaller reductions that were not implemented for 2012‐13.
SUMMARY OF 2012‐13 REMAINING FUNDS
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BUDG
ETSUMMARY
Capital Projects Fund
Capital Projects Fund: For the purchase of land, the construction and equipping of new facilities, major facility renovations, system repairs and corrections, and implementation of technology systems.
2010‐11* 2011‐12 2012‐13
Beginning $12,026,518 $9,309,593 $10,676,174
Revenues $1,534,220 $6,129,554 $12,408,876
Transfers $0 $188,642 ($608,620)
Expenditures ($3,518,256) ($10,466,748) ($11,173,526)
Ending $10,042,482 $5,161,041 $11,302,904
* Actual
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BUDG
ETSUMMARY
Transportation Vehicle Fund
Transportation Vehicle Fund : For the purchase and repair of equipment approved for pupil transportation.
2010‐11* 2011‐12 2012‐13
Beginning $208,226 $713,000 $372,327
Revenues $516,265 $577,297 $688,222
Expenditures $0 ($1,285,000) ($1,052,500)
Ending $724,492 $5,297 $8,049
* Actual
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BUDG
ETSUMMARY
Associated Student Body Fund
Associated Student Body Fund: For all student activities’ funds, such as clubs, student government, and some athletic programs.
2010‐11* 2011‐12 2012‐13
Beginning $1,112,215 $887,433 $879,564
Revenues $1,410,148 $2,337,728 $2,258,298
Expenditures ($1,445,750) ($2,256,583) ($2,256,403)
Ending $1,076,613 $968,578 $881,459
* Actual
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NEXTSTEPS
Way Ahead
• Continue budget review, revisions and edits July 2012
• Forward Preliminary Budget to OESD for review July 10th
and comment
• Updated Budget and Formal Budget August 8thAdoption Hearing
• Approval of 2012‐2013 Budget August 22nd
• File final budget with OESD September 3rd
• Review and Finalize 2013‐2014 Budget September 2012Development Strategy
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