PowerPoint Part I

11PowerPoint

Part I

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A powerful, easy to use software package

Produces electronic slides for printing or projecting

Can incorporate text, graphics, animation, clip art, multimedia

Easy to modify and update

Graphics Presentation OverviewGraphics Presentation Overview

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Assistance with program content development and layout

Professionally designed templates available

Slides can be printed or displayed in a presentation

Presentation Program FeaturesPresentation Program Features

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Rehearsal mode for practice and timing

Printouts of outlines, notes and handouts

Presentation Program FeaturesPresentation Program Features

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Handout - small printed versions for audience

Layout - styles, colors and fonts

Outline - titles and text without the art

Presentation - collection of slides, handouts, outlines

Graphics Presentation Graphics Presentation TerminologyTerminology

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Rehearsal feature - for practice and timing

Screen show - on-screen electronic presentation

Slide - individual “page” of the presentation

Speaker notes - small printed version, annotated with notes

Graphics Presentation Graphics Presentation TerminologyTerminology

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Loading PowerPointLoading PowerPoint

Start button on task bar Programs Microsoft PowerPoint

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Minimize, Restore/Maximum Close buttonsStandard tool

bar

menu bar

Formatting tool bar

PowerPoint application window

Office Assistant

work area

startup dialog box

drawing tool bar Status bar

move handle

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Office Assistant Search OptionOffice Assistant Search Option

10results of search

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Understand its purpose Time limit Audience type Room type Available equipment

Planning a PresentationPlanning a Presentation

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Using the Using the AutoContentAutoContent Wizard Wizard

Guided approach Helps determine content and

organization via questions Creates presentation tailored

to responses Visual outline shows progress

of steps in process

AutoContent WizardAutoContent Wizard

Start

AutoContent WizardAutoContent Wizard

Presentation type

AutoContent WizardAutoContent Wizard

Output options

AutoContent WizardAutoContent Wizard

Presentation style

Presentation options

AutoContent WizardAutoContent Wizard

Finish

AutoContent WizardAutoContent Wizard

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SlidesSlides

Slides are individual “pages” of your presentation

Title slide introduces your presentation

Main point, and supporting point slides follow

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Provide visual summary of spoken word

Prompt speaker and keep her on track

SlidesSlides

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Producing the SlideProducing the Slide

For speed, can enter in outline view

Can also create singly, in slide view

Clip art and multimedia added with Insert command

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Entering Text in Outline View

Entering Text in Slide View

Entering Text and Clip Art

Inserting new slide

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Viewing the PresentationViewing the Presentation

Slide - normally for entering and editing

Outline - quick entering and editing, also for “script”

Slide sorter - slide miniatures, for rearranging & transitions

Note pages - like slide view, but room for notes added

Slide show - presentation mode

Slide sorter view

Notes view

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Editing a Presentation in Outline Editing a Presentation in Outline ViewView

Quickest and most efficient method

Click and drag slides in the outline from one place to another

Delete numerous slides at once Insert new text or slides at any

position

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Using the Spelling CheckerUsing the Spelling Checker

Identical to feature in other Office 97 applications

User’s words checked against a dictionary

If no match found, user alerted and prompted with suggestions

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SS of previousSS of previousSpelling Checker

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Editing in Slide ViewEditing in Slide View

Moving and sizing graphic objects, including text boxes

Inserting and deleting characters or words in text boxes

Changing formatting of objects on slide

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editing

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Saving a PresentationSaving a Presentation

File, Save As - at least the first time presentation is created and at the beginning of each session; insures file is saved where user wants it

File Save button or menu command is fine at other times

Saving a file

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Opening a PresentationOpening a Presentation

Menu commandFile,Open,“FileName”

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Deleting SlidesDeleting Slides

Slide View - Edit, Delete Slide Slide Sorter View - highlight

slide or slides andEdit, Clear or, Delete key

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Moving SlidesMoving Slides

Slider Sorter View Click and drag slide or slides to

new location

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Running a Slide ShowRunning a Slide Show

Advance forward withPdDn keySpacebarEnter keyMouse click

Slide show button

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Printing a PresentationPrinting a Presentation

File, Print Options

Slides, full screen - all slides, current slide or specified slides

Handouts - two, three or six slide images to a page

Notes ViewOutline View

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Printing Dialog Box