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1. PowerPoint Part I. Graphics Presentation Overview. A powerful, easy to use software package Produces electronic slides for printing or projecting Can incorporate text, graphics, animation, clip art, multimedia Easy to modify and update. Presentation Program Features. - PowerPoint PPT Presentation
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11PowerPoint
Part I
2
A powerful, easy to use software package
Produces electronic slides for printing or projecting
Can incorporate text, graphics, animation, clip art, multimedia
Easy to modify and update
Graphics Presentation OverviewGraphics Presentation Overview
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Assistance with program content development and layout
Professionally designed templates available
Slides can be printed or displayed in a presentation
Presentation Program FeaturesPresentation Program Features
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Rehearsal mode for practice and timing
Printouts of outlines, notes and handouts
Presentation Program FeaturesPresentation Program Features
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Handout - small printed versions for audience
Layout - styles, colors and fonts
Outline - titles and text without the art
Presentation - collection of slides, handouts, outlines
Graphics Presentation Graphics Presentation TerminologyTerminology
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Rehearsal feature - for practice and timing
Screen show - on-screen electronic presentation
Slide - individual “page” of the presentation
Speaker notes - small printed version, annotated with notes
Graphics Presentation Graphics Presentation TerminologyTerminology
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Loading PowerPointLoading PowerPoint
Start button on task bar Programs Microsoft PowerPoint
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Minimize, Restore/Maximum Close buttonsStandard tool
bar
menu bar
Formatting tool bar
PowerPoint application window
Office Assistant
work area
startup dialog box
drawing tool bar Status bar
move handle
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Office Assistant Search OptionOffice Assistant Search Option
10results of search
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Understand its purpose Time limit Audience type Room type Available equipment
Planning a PresentationPlanning a Presentation
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Using the Using the AutoContentAutoContent Wizard Wizard
Guided approach Helps determine content and
organization via questions Creates presentation tailored
to responses Visual outline shows progress
of steps in process
AutoContent WizardAutoContent Wizard
Start
AutoContent WizardAutoContent Wizard
Presentation type
AutoContent WizardAutoContent Wizard
Output options
AutoContent WizardAutoContent Wizard
Presentation style
Presentation options
AutoContent WizardAutoContent Wizard
Finish
AutoContent WizardAutoContent Wizard
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SlidesSlides
Slides are individual “pages” of your presentation
Title slide introduces your presentation
Main point, and supporting point slides follow
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Provide visual summary of spoken word
Prompt speaker and keep her on track
SlidesSlides
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Producing the SlideProducing the Slide
For speed, can enter in outline view
Can also create singly, in slide view
Clip art and multimedia added with Insert command
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Entering Text in Outline View
Entering Text in Slide View
Entering Text and Clip Art
Inserting new slide
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Viewing the PresentationViewing the Presentation
Slide - normally for entering and editing
Outline - quick entering and editing, also for “script”
Slide sorter - slide miniatures, for rearranging & transitions
Note pages - like slide view, but room for notes added
Slide show - presentation mode
Slide sorter view
Notes view
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Editing a Presentation in Outline Editing a Presentation in Outline ViewView
Quickest and most efficient method
Click and drag slides in the outline from one place to another
Delete numerous slides at once Insert new text or slides at any
position
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Using the Spelling CheckerUsing the Spelling Checker
Identical to feature in other Office 97 applications
User’s words checked against a dictionary
If no match found, user alerted and prompted with suggestions
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SS of previousSS of previousSpelling Checker
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Editing in Slide ViewEditing in Slide View
Moving and sizing graphic objects, including text boxes
Inserting and deleting characters or words in text boxes
Changing formatting of objects on slide
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editing
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Saving a PresentationSaving a Presentation
File, Save As - at least the first time presentation is created and at the beginning of each session; insures file is saved where user wants it
File Save button or menu command is fine at other times
Saving a file
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Opening a PresentationOpening a Presentation
Menu commandFile,Open,“FileName”
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Deleting SlidesDeleting Slides
Slide View - Edit, Delete Slide Slide Sorter View - highlight
slide or slides andEdit, Clear or, Delete key
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Moving SlidesMoving Slides
Slider Sorter View Click and drag slide or slides to
new location
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Running a Slide ShowRunning a Slide Show
Advance forward withPdDn keySpacebarEnter keyMouse click
Slide show button
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Printing a PresentationPrinting a Presentation
File, Print Options
Slides, full screen - all slides, current slide or specified slides
Handouts - two, three or six slide images to a page
Notes ViewOutline View
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Printing Dialog Box