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POSCO-Vietnam e-Procurement System ( Supplier Manual ). 1. Introduction ---------- 1 . System Access ---------- 3 2. Sourcing ---------- 8 3. Bidding ----------- 15 4. Transaction ----- 34. POSCO-Vietnam Purchase Department. 1. Introduction. - PowerPoint PPT Presentation
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Global POSCO Family
POSCO-Vietnam e-Procurement System
(Supplier Manual)
1. Introduction ---------- 1
. System Access ---------- 3 2. Sourcing ---------- 8 3. Bidding ----------- 15 4. Transaction ----- 34
POSCO-Vietnam Purchase Department
Global POSCO Family 22
Objective
○ Sourcing: search purchase items/manage supplier
information/manage verisign certificate
○ Bidding: search electronic bidding plans, progress (quote
submission), result, bidding history
○ Transaction: search purchase contracts, delivery information
organization, payment information, consignment inventory
information
○ Others: search purchase policies, purchase processes, delivery
information, payment terms, notices, FAQ
○ Sourcing: search purchase items/manage supplier
information/manage verisign certificate
○ Bidding: search electronic bidding plans, progress (quote
submission), result, bidding history
○ Transaction: search purchase contracts, delivery information
organization, payment information, consignment inventory
information
○ Others: search purchase policies, purchase processes, delivery
information, payment terms, notices, FAQ
To accomplish the following by enabling contract, order, shipping processes forsuppliers: ○ Secure transparency with electronic bidding○ Minimize manual work and enhance effectiveness by exchanging and providing electronic transaction information (contract, order, delivery, account settling) Development
1. Introduction
Global POSCO Family 33
Purchase Processes and Supplier Notice
○ Objects - 14 facility/material purchase guides and terms (3 including contract guidelines, 11 including general item
purchase contract terms)
- Purchase processes including purchase request, bidding/negotiation and supplier sourcing
○ Basic guidelines - Include three fair trade guides in terms and polices - Streamline work processes that are being implemented inharmoniously
○ Major revisions
- Max 2 (bidding round) being run
- Strengthened security for target and tender prices while round is up (buyer cannot see it before
completion)
- Distribution criteria: according to buyer research price -> contract volume according to supplier tender
price
- Sync deposit criteria between affiliates (materials: abolished, 10% off for steel-making facilities,
construction 10%)
* Deposit waiver: it is not waiver of contract guarantee responsibilities, but submission waiver of contract
guarantee document
- A clause added: When contract price fluctuates between 10% due to inflation and a supplier requests for
contract price adjustment, contract negotiation can take place within 10 days after contract signing
(terms revised)
For other notifications for suppliers, please create them locally. Below is a sample.
이 Page 는 Sample 입니다 .베트남 구매부서에서 작성하시기 바랍니다 .
Global POSCO Family 4
Screen: Accessing e-Procurement/Log-in
Menu path :
Description : Processes and functionalities
Type http://www.steel-n.com/on the URL box
Click POSCO-Vietnam English on E-Procurement
Select VeriSign Login on eProcurement screen, type ID and Password and press the login button
- VeriSign Login: suppliers who have been issued VeriSign certificate only can log in
※ Special notes
System Access
1
2
3
1
32
POSCO(Korean)
POSCO(English)
POSCO-Vietnam(English)POSCO-Mexico(English)
Global POSCO Family 55
Screen: Installing VeriSign Certificate -1
Menu path :
Description: Check Mail and Log In with Temporary ID Processes and functionalities
Check mail regarding certificate issuance from POSCO-Vietnam
Uncheck VeriSign login on ePro login page
Use temporary ID and password sent via e-mail to log in
- Continued in the next slide
※ Special notes
System Access
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3
1
Common
1
2
3
Global POSCO Family 66
Screen: Installing VeriSign Certificate -2
Menu path :
Description: supplier information update and creating a new ID
Processes and functionalities
Once logged in, it is moved to supplier information revision page
Insert company phone number, address, business kind and other required information-Required fields are marked (*)
Type office phone number, email, cell phone number of a person in charge of bidding and delivery
Type ID and password for future use instead of temporary ID and password
Click save
- Continued in the next slide
※ Special notes: New ID and password are
needed to have VeriSign certificate issued
System Access
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3
1
Common
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5
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4
Global POSCO Family 77
Screen: Installing VeriSign Certificate -3
Menu path :
Description: Issuing certificate Processes and functionalities
Type below URL on the browser and open a VeriSign certificate issuing pagehttps://www.steel-n.com/client/userEnrollEPRe.htm
Insert a new ID and password on supplier information update page
Click Submit button
A page where a certificate has been issued successfully will appear
Select VeriSign Login on eProcurement page, insert ID and password and click login
※ Special notes :
System Access
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3
1
Common
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2
3
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1
Global POSCO Family 88
Screen: e-Procurement Main Screen Menu path: e-Procurement Main Screen
Description: First Page after Logging in on e-Procurement System
Processes and functionalities
Click MORE button on News and Notice to see the list
Click MORE on electronic bidding to see the list
Click each heading on purchase guidelines to see its contents
Pressing Click button will confirm a number of information listed
Pressing Configuration button will set a short cut for each page
Supplier manual and FAQ will be displayed
※ Special notes
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1
System Access
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Common
Global POSCO Family 99
Screen: Purchase Item Menu path: Sourcing/Sourcing group/Purchase Item
Description: Search Items for Purchase Processes and functionalities
Select Sourcing, click Purchase Item on sourcing group information, then Item Type to choose an item from will appear
Select Level LOV or type a sourcing group name to search a sourcing group
When the searched sourcing group appears, click a category name to view detailed information
※ Special notes
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3
1
Common2. Sourcing
1 2
3
Global POSCO Family 1010
Screen: Purchase Item Menu path: Sourcing/Sourcing group/Purchase Item
Description: Detailed Search for Sourcing Group and Item
Processes and functionalities
Clicking a category name on Purchase item search page will open a detailed page
Clicking Item search button will open a detailed item page for the sourcing group concerned
※ Special notes: set sourcing period for each Sourcing Group is configured, thus sourcing can be applied during the selected sourcing period only
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1
2. Sourcing
2
1
Common
Global POSCO Family 11
Screen Description: Search for a sourcing group managed by POSCO-Vietnam and detailed search including supplier criteria can be madeSearch for purchase item list and detailed item informationIf there is a purchase item that can be supplied, make a request to buyer for becoming a sourcing group supplierRegistration will be determined according to buyer’s evaluation
Category Classification system for purchase items: it is managed in a hierarchical manner (Level 1~4)
Item Type Upper most category: managed as 4 types- Raw Material- Material (MRO)- Equipment/Construction- Outsourcing/Others
Sourcing group Supplier sourcing unitSupplier sourcing terms and purchase item characteristics are managed: it is linked to category and displays purchase item information
Classification of properties These are purchase item characteristics and are managed as 3 types- Drawing Products- Design Products- Standardized Products/Exclusion of classification
Purchase interval Purchase interval for items that belong to the sourcing group concerned
Yearly purchase amount Total purchase amount per annum for the sourcing group concerned
Purchase terms Sourcing terms of the sourcing group concerned
Global POSCO Family 1212
Screen: View my info Menu Path: Sourcing/Supplier Information/View my info
Description: Search Supplier Information Processes and functionalities
Select Sourcing, click View my info on supplier information, and detailed information of the supplier concerned will be displayed
Clicking Change Password will change the password of a logged-in user
Pressing Update will open supplier information update page
※ Special notes
2. Sourcing
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1
12 3
Common
Global POSCO Family 13
Screen Description: Manage basic supplier information including company name, CEO name, address, contact information, corporate registration number, business type, business statusFinancial information is managed: it is evaluated by credit rating organization and is provided for Korean suppliersManage registration status on sourcing group managed by POSCO-VietnamManage those responsible for bidding and delivery
Company name Official company name registered in government organizations: if changed, notify POSCO-Vietnam purchase dept
Business operator (site) name Name of a business entity within the same company on which taxes are levied e.g., Head office, individual business owner
Representative’s name Name of a person who represents the company officially: if changed, notify POSCO-Vietnam purchase dept.
Corporation No. or Representative’s resident registration No
Company registration number (corporate registration number) or company representative’s resident registration number that is registered in government organizations
Tax payer registration No Company registration number (business license number) that is registered in government organizations
Business Kind Type of business or sale item e.g., manufacturing, retail/wholesale, agency
supplier master information Those responsible for major businesses including bidding for and delivery to POSCO-VietnamTelephone numbers, cell phone numbers and email must be updated up-to-date for efficient purchase and delivery jobs
Registered item status Status of registration on sourcing group of POSCO-VietnamSupplier’s facilities, revenue and special considerations are managed by each sourcing group
Change password Change log-in password
Global POSCO Family 1414
Screen: View my info Menu path: Sourcing/Supplier Information/View my info
Description: Person in Charge Registration/Modification Screen
Processes and functionalities
Click Register person in charge and Modify person in charge to open each page respectively
Type detailed information of the person in charge and click Save
Click Initialize PWD to reset the password
Select a person to be deleted and click Delete person in charge
※ Special notes
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2. Sourcing
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Common
Global POSCO Family 1515
Screen: Update my info Menu path: Sourcing/Supplier Information/View my info
Description: Supplier Information Modification Screen Processes and functionalities
Click Update on Supplier Information page
After filling out fields that need to be modified, click Save
※ Special notes
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2
2. Sourcing
1
2
Common
Global POSCO Family 16
Screen: Bid running status Menu path: BIDDING/Bidding running/Bid running status
Description: View Bid Running Status Screen Processes and functionalities
Click BIDDING on first page
Clicking Bid running status will display the list of bids being underway
※ Special notes
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2
1
Materials3. Bidding
1
2
Global POSCO Family 17
Screen Description: Display bidding list (bids participated by logged-in suppliers only will be displayed: bids of other suppliers will not be displayed)Clicking bid No. will display detailed bid information and it will allow submitting a quote
Case name Name of a bid: clicking it will display detailed bid information and will allow quote submission
Bid beginning date Date when bidding will begin
Day and hour for bid closing
Bid end day: after the bid closing hour, quotes cannot be submitted
RFQ No. RFQ number (RFQ: Request For Quotation)
Bid No. Number of a bidWhen bidding is done in a Round format, put Round number after the bid numbere.g., Q10080020-1 (1 Round), Q10080020-2 (2 Round)
Bidding method Display bidding method- Sealed bidding: Compare supplier quote prices and determine a successful bidder Bid continues until the target price is reached- Negotiation: Bidding is done through negotiations
Unit price entry method Method with which successful bidder is determined- Total amount system: Based on the total amount, supplier that presented lowest price will be determined as final bidder- Item by Item: Supplier that presented lowest price by item will be determined as final bidder
Status Show bidding status- Scheduled: bidding has not begun yet: detailed bidding information can be checked- In Progress: bidding is in progress: quotes can be submitted- Completed: bidding deadline has passed and buyer has not decided successful/failed bid- Contract awarded (or Successful Bid): bidding deadline has passed and buyer awarded a contract- Bidding failed: bidding deadline has passed and buyer turned down bids- Emergency Suspension: buyer suspended bid submission- Simple Estimation: buyer launches a bid to estimate item price supplier can help buyer survey prices by submitting fake quotes- Partially Won: contract has been awarded to partial items- Draw Lots: when quote prices are the same, drawing lots can be used to determine a successful bidder: when this appears, it will be settled by lots
Global POSCO Family 18
Screen: Bidding Detail (Scheduled) Menu path: BIDDING/Bidding running/Bid running status
Description: Search Bidding Status Processes and functionalities
Click BIDDING on first page
Clicking Bid running status will display list of bids being submitted
※ Special notes
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2
1
Materials
1
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3. Bidding
Global POSCO Family 19
Screen Description: Can check detailed information about bidding method, bidding conditions, bidding time and purchase item set by buyerIf buyer required bidding participation application, suppliers must fill out application form to participate in bidding If buyer required non-disclosure agreement, suppliers must sign non-disclosure agreement to participate in bidding Suppliers must sign bidding notice form to fill out tender document
Bidding method Display bidding method-Sealed bidding: Compare supplier quotes to award a bid. If it does not reach buyer’s target price, bidding starts again- Negotiation: Bidding is done through negotiations
Bid types Bid type that determines whom to award a contract-Total amount system: Based on the total amount, supplier that presented lowest price will be determined as final bidder- Item by Item: Supplier that presented lowest price by item will be determined as final bidder
Longest round Number of rounds that can be run longest: buyer fails a bid and receives quotes again in the next round and determines whom to award a contract (number of most rounds that can be run at this point)
Cut Off Number of suppliers that will be dropped when the next round is up
Closing day and hour for bidding (Date and time when bid participation application finish)
Time and date when bidding participation application closesIf buyer required bidding participation application, suppliers must submit bidding participation application form before the deadline: if not, participating in bidding will be prohibited
Bid day and hour Bidding start date/time and end date/time
Main currency Base currency that can be used to compare quote prices presented by suppliers
Currencies allowed Currencies that are allowed for suppliers to use when submitting quotes
Added conditions Additional conditions to a bid that buyer set- Total cost (price, non-price) purchase (not used)- Awarding of multiple bids allowed
Other bidding terms Other terms regarding bidding
Global POSCO Family 20
Screen: Bidding Detail (In Progress) Menu path: BIDDING/Bidding running/Bid running status
Description: Tender Creation Screen Processes and functionalities
Click Case name on Bid running status list
Click Prepare bid
Read bidding instructions
When pressing OK, bid instruction agreement pop-up window will appear
Scroll down the agreement and check Agreed and press Confirm to see bid document page
- Continued in the next slide
※ Special notes
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1
Materials
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3. Bidding
Global POSCO Family 2121
Screen: Bidding Detail (In Progress) Menu path: BIDDING/Bidding running/Bid running status
Description: Bid Creation Screen Processes and functionalities
Select a currency
Check delivery due date and quantity (move the scroll bar to the right)
Insert bid unit price
Confirm the bid price (it will be calculated automatically)
Click Interim saving to save the bid
Click Finalize bidding to save the bid document
- Continued in the next page
※ Special notes: bid price is the total of each item (unit price X bid price)
3. Bidding Materials
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Global POSCO Family 22
Screen Description: Fill out bid document and click Finalize bidding to submit a bid paperUntil the bid closing time, bid document can be modified (even after the bid document is submitted, modification can be done if is before the bid closing time)Bid documents cannot be submitted after the bid closing time
Bid Price Currency allowed for bidding: when the currency is changed, inserted bid unit price will be initializedBid price will be calculated automatically (inserted unit price X quantity)
Supplier comments Add comments to buyerUse Attach file button to send files to buyer
Due date Delivery due date: if buyer set in a way that delivery due date can be changed, supplier can present a due date
Quantity Purchase quantity: when buyer set in a way quantity can be changed, supplier can present a quantity
Bid unit price Insert unit price: inserted unit price will have a comma every thousand won
Delivery method Delivery method- General- Courier Service
Global POSCO Family 2323
Screen: Bidding Detail (In Progress) Menu path: BIDDING/Bidding running/Bid running status
Description: Bid Creation Screen Processes and functionalities
Click Finalize bidding
Sanctioned supplier list will appear; click POSCO-Vietnam list of suppliers sanctioned for unfair practices
After checking the sanctioned supplier list, click The above details are confirmed
- Continued in the next slide
※ Special notes
3. Bidding Materials
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Global POSCO Family 2424
Screen: Bidding Detail (In Progress) Menu path: BIDDING/Bidding running/Bid running status
Description: Bid Creation Screen Processes and functionalities
Check the sanctioned supplier list and click The above details will be confirmed
When a pop-up opens confirming on sanctioned supplier, click Not included Click Participate in bidding after agreeing on the POSCO-Vietnam sanction criteria compliance pop-up
When bid completion pop-up appears, click OK
When normal processing pop-up appears, click OK
※ Special notes
3. Bidding Materials
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Global POSCO Family 25
Screen: Bidding Detail (In Progress) Menu path: BIDDING/Bidding running/Bid running status
Description: Bid Creation Screen Processes and functionalities
Click OK on “It has been duly processed,” and processed bid result will appear
Bid information and purchase item list can be exported to an excel sheet
※ Special notes
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3. Bidding Materials
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Global POSCO Family 26
Screen: Bidding Detail (Contract awarded)
Menu path: BIDDING/Bidding running/Bid running status
Description: Contract Award Result Processes and functionalities
When the bid fails, 2nd Round of bidding begins
When a final bidder is determined, clicking a case name will display contract-winning supplier and bid price
Clicking Export on Purchase items table will enable bid contents to be downloaded in an excel format
※ Special notes: details of failed bids will not be accessible
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3. Bidding
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Materials
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Global POSCO Family 27
Screen: Bidding Detail (Drawing lots) Menu path: BIDDING/Bidding running/Bid running status
Description: Drawing Lots Screen Processes and functionalities
Click Bid running status and list of bids will appear
Click a bid case name if the Status is Draw Lots
Click Drawing lots selection
- Continued in the next slide
※ Special notes
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3. Bidding
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Drawing Lots
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3
Global POSCO Family 28
Screen: Bidding Detail (Drawing lots) Menu path: BIDDING/Bidding running/Bid running status
Description: Drawing Lots Screen Processes and functionalities
Select a lot in the Drawing selection box and a flash screen will appear
Click Check or Confirm
Click Register and complete drawing lots setting
※ Special notes
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3. Bidding
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Drawing Lots
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Global POSCO Family 29
Screen Description: When there are more than two suppliers that presented the same bid price, lots drawing will be used to determine the final bidderSuppliers will draw lots at a time buyer setLots drawing result can be checked after the time buyer set
Bidders/manufacturers Suppliers who need to draw lots
Start Set a time for drawing lots to start for each supplier
Closing Set a time for drawing lots to end for each supplier
Drawing selection A list of lots to select from: after selecting a lot, click Check or ConfirmAfter registering, a selected lot will be displayed
Register button Save lots drawing settings and finish
Global POSCO Family 30
Screen: Bidding Detail (Drawing lots) Menu path: BIDDING/Bidding running/Bid running status
Description: Drawing Lots Result Screen Processes and functionalities
Click a case name on the Bid running status list
Click View drawing lots results on detailed bidding screen
Clicking View drawing lots result will display flash page showing drawing lots result and a successful bidder
Click Confirm to accept the result
※ Special notes
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3. Bidding
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Drawing Lots
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Global POSCO Family 31
Screen: Search bidding history Menu path: BIDDING/Query of statistics/Query of bidding participation history
Description: Screen to Search Bidding History of Participated Suppliers
Processes and functionalities
Search participated bids and their details
Set search terms and click Search
- Query subject: Contract All/Successful Bid
- Bid types: Bidding/Negotiation
- Query period: from ~ to
Click Case name to see details of a bid
※ Special notes :
3. Bidding
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Common
Global POSCO Family 32
Screen: ITB Menu path: BIDDING/Bidding running/ITB
Description: ITB List Screen Processes and functionalities
Click ITB menu to move to ITB list screen
Click Case name to check for details
※ Special notes
3. Bidding
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2
Equipment/Construction
Global POSCO Family 33
Screen: ITB Menu path: BIDDING/Bidding running/ITB
Description: Detailed ITB Search Screen Processes and functionalities
Check ITB contents
Click Confirm and send Buyer whether or not ITB has been searched/viewed
※ Special notes
3. Bidding Equipment/Construction
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Global POSCO Family 34
Screen Description: For facility item purchase, buyer must send ITB before biddingWhen buyer set specification briefing date and venue, attend the briefing and learn about purchase itemsCreate and submit specifications for purchase items before specification quote submission date
Specification/site briefing
Indicate briefing time and venue for purchase items
Quote spec submission day and hour
Last day when quote specifications for purchase items need to be submitted
Quote spec submission place
Venue where quote specifications for purchase items need to be submitted
Bid scheduled day and hour
Date and time when bidding is scheduled to take place
Other terms Messages that buyer want to send to supplier are displayed
Attached file Clicking this button will display a list of files that buyer wants to send to supplier
Global POSCO Family 35
Screen name: Purchase Order Screen directory: Transaction/ Contract/order/delivery/Purchase Order
Screen description: contract search/view and contract acceptance
Processes and functionalities
Click Transaction on first page
Click Contract/Order/Delivery Click Purchase Order
Type search terms and click Search
Searched contract information will be displayed
Clicking PO number will display detailed contract information
Click Agree to move to a contract accepting screen(※ Disagree button is used to turn down contracts: refusal reasons need to be inserted)
※ Special notes:
4. Transaction
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Global POSCO Family 3636
Screen name: e-Procurement Main Screen
Screen directory: e-Procurement Main Screen
Screen description: Setting internet Option Processes and functionalities
Tools > General > Settings…( MS Internet Explorer version 6)
* Check for newer versions of stored pages:
=> Every visit to the pag
※ Special notes
System Access Common
Global POSCO Family 3737
Screen name: e-Procurement Main Screen
Screen directory: e-Procurement Main Screen
Screen description: Setting internet Option Processes and functionalities
Tools > Security > Custom Level( MS Internet Explorer version 6)
* ActiveX controls and plug-ins
1) Download unsigned ActiveX controls=> Prompt
2) Run ActiveX controls and plug-ins=> Enable
※ Special notes
System Access Common
Global POSCO Family 3838
Screen name: e-Procurement Main Screen
Screen directory: e-Procurement Main Screen
Screen description: Setting internet Option Processes and functionalities
Tools > Privacy > Popup Blocker( MS Internet Explorer version 6)
* Block pop-ups
1) Block pop-ups : uncheck
2) Block pop-ups : => check and Setting… - Address of Web site to
allow => *.steel-n.com > Add
※ Special notes
System Access Common
Global POSCO Family 39
Screen name: Purchase Order Screen directory: Transaction/ Contract/order/delivery/Purchase Order
Screen description: View terms Processes and functionalities
Click Confirm
Click View and check terms Check “Attached agreement has been checked”
Click Yes and see electronic signature on certificate
※ Special notes:
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V
4
4. Transaction
Global POSCO Family 40
Screen name: Purchase Order Screen directory: Transaction/ Contract/order/delivery/Purchase Order
Screen description: Insert password for electronic signature
Processes and functionalities
Click Yes to view certificate to create electronic signature
Type password used to log in on eProcurement system Click Confirm
※ Special notes:
2
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1
1
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4. Transaction
Global POSCO Family 41
2
1
1
Screen name: Purchase Order Screen directory: Transaction/ Contract/order/delivery/Purchase Order
Screen description: Electronic signature Processes and functionalities
Select certificate for electronic signature
Click Select
Press ok to put electronic signature
※ Special notes:
OK3
2
3
4. Transaction
Global POSCO Family 42
1
Screen name: Purchase Order Screen directory: Transaction/ Contract/order/delivery/Purchase Order
Screen description: Screen after accepting contract Processes and functionalities
Date when supplier accepted a contract will be displayed
※ Special notes:
1
4. Transaction
Global POSCO Family 43
Screen Description: Supplier can accept contract buyer signed with supplier and give an electronic signature on the system
Issuing Date contract date: date when upper approver of the buyer approved the contract concerned
Confirmed Date date when supplier accepted the contract concerned
Contract Type BPA: After a long-term contract, multiple orders can be placed during the contract term, Standard PO: orders are created upon the contract signing
Global POSCO Family 4444
Screen name: Purchase Order Release
Screen directory: Transaction/ Contract/order/delivery/ Purchase Order Release (MRO)
Screen description: Search and accept Purchase Order Release
Processes and functionalities
Click Transaction on the first page
Click Contract/Order/Delivery Click Purchase Order Release (MRO)
Insert search terms and click Search
Order information that matches search terms will be displayed
Click PO-Release No and detailed order information will be displayed
Click Agree to move to a contract accepting screen (※ Disagree button is used to turn down contracts: refusal reasons need to be inserted) Click Yes and OK
※ Special notes: MRO materials (local &
foreign capital) and BLANKET only can be viewed
4. Transaction
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1
OK
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1
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Global POSCO Family 4545
Screen name: Purchase Order Release
Screen directory: Transaction/ Contract/order/delivery/ Purchase Order Release (MRO)
Screen description: Screen after accepting Purchase Order Release
Processes and functionalities
Date a supplier accepted orders will be displayed
Purchase Order Release Report will be displayed
※ Special notes:
4. Transaction
2
1
1
2
Global POSCO Family 46
Screen Description: Supplier can accept orders placed by purchaser on the system
Released Date date when a purchaser placed an order
Confirmed Date date when a supplier accepted an order
Global POSCO Family 4747
Screen name: Non-delivery status
Screen directory: Transaction/ Contract/order/delivery/ Non-delivery status
Screen description: Search/view payment in arrears Processes and functionalities
Click Transaction on first page
Click Contract/Order/Delivery Click Non-delivery Status
Click search terms (insert deadline)
Click Search and data matching search terms will be displayed
Clicking Item Code will display detailed information
※ Special notes: MRO for domestic
materials (BLANKET & STANDARD) will be displayed
4. Transaction
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35
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5
2
6
Global POSCO Family 48
Screen Description: Supplier can search non-delivery status of orders placed by purchaser after the orders have been shipped
Order Delivery delivery due date purchaser requested
Due Date delivery due date purchaser requested
Application department department of purchaser who made purchase request
Order quantity order quantity requested to a supplier
Quantity to arrive quantity arrived to purchaser
Shipping Wait quantity that has been shipped to purchaser by supplier but not received by purchaser
Quantity not yet delivered
quantity that has been ordered by purchaser but not yet shipped Quantity not yet delivered = Order quantity - Quantity to arrive - Shipping Wait
Global POSCO Family 4949
Screen name : Undelivered items among scheduled shipments
Screen directory: Transaction/ Contract/order/delivery/Undelivered items
among scheduled shipments
Screen description: Organize scheduled shipping information
Processes and functionalities
Click Transaction on first page
Click Contract/Order/Delivery Click Undelivered items among sched uled shipments
Insert search terms(Order Delivery, Order not yet shipped Select, Order No, Shipment No)
Click Search and data matching search terms will be displayed
Orders received by supplier but not shipped to purchaser will be viewed
※ Special notes: MRO for domestic
materials (BLANKET & STANDARD) will be displayed
4. Transaction
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3
1
6 6
Global POSCO Family 5050
Screen name: Undelivered items among scheduled shipments
Screen directory: Transaction/ Contract/order/delivery/Undelivered items
among scheduled shipments
Screen description: Organize scheduled shipping information
Processes and functionalities
Automatic creation of Shipment no or ASN No
Insert shipment schedule date (date to ship to purchaser) Insert Special notes (insert special notes for purchaser)
Check Sequence
Insert quantity to ship to purchaser
Click Confirm
Click Confirm and Send to Purchaser Button will be viewed
※ Special notes:
4. Transaction
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Common
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45
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7
Global POSCO Family 5151
Screen name: Undelivered items among scheduled shipments
Screen directory: Transaction/ Contract/order/delivery/Undelivered items
among scheduled shipments
Screen description: Organize scheduled shipping information
Processes and functionalities
Click Insert accurate information andSend to Purchaser (click Update if wrong) then click Send to Purchaser will send scheduled shipping information to purchaserIf Estimated arrival date is 15 days or earlier scheduled shipping information will not be created (without 15 days)When Estimated arrival date needs to be revised ( ☞only a generalmaterial, consignment materIal is not included) => “It is subject to early delivery. It cannot be received in the warehouse from 15 days before the delivery date. (You can deliver if early delivery is requested by the end user department, however.) Will you deliver early?”message will pop upCheck the message
※ Special notes: when products need to be
shipped more than 15 days earlier than scheduled shipping date, consult with the buyer concerned, adjust shipping date then insert scheduled shipping date
4. Transaction
1
1
2
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2
Global POSCO Family 5252
Screen name: Undelivered items among scheduled shipments
Screen directory: Transaction/ Contract/order/delivery/Undelivered items
among scheduled shipments
Screen description: Search information for items already shipped
Processes and functionalities
Click Transaction on first page
Click Contract/Order/Delivery Click Undelivered items among sched uled shipments
Insert search terms(Insert Order Delivery, Case already shipped out Select, Accepted or not, Order No, Shipment No)
Click Search and data matching search terms will be displayed
Purchaser can view items that have been shipped
※ Special notes: MRO for domestic
materials (BLANKET & STANDARD) will be displayed
4. Transaction
2
3
1
4
5
6
4
5
2
3
1
6
Global POSCO Family 5353
Screen name: Undelivered items among scheduled shipments
Screen directory: Transaction/ Contract/order/delivery/Undelivered
items among scheduled shipments
Screen description: Information of items already shipped
Processes and functionalities
When deleting existing order information
Print out Issue writing bid details
Print out Attachment Tables
Give purchaser the item along with Issue writing bid details and Attachment Tables
※ Special notes: MRO for domestic
materials (BLANKET & STANDARD) will be displayed
4. Transaction
2
3
1
※
21 3
Global POSCO Family 54
Screen Description: 1. Purchaser organizes and sends shipping schedule (scheduled due delivery date and shipping quantity) 2. Supplier can search and view pre-shipped item information 3. Issue writing bid details and Attachment Tables can be printed out Issue writing bid details and Attachment Tables must be submitted to purchaser along with the items
Shipment No it is created automatically when scheduled shipping information is created
Estimate arrival date date when supplier is estimated to deliver items to purchaser
Date shipped date when supplier created scheduled shipping information
Quantity shipped quantity to be shipped by supplier when creating scheduled shipping information
Due Date delivery due date purchaser requested
Accepted or not -. Receipt: purchaser accepted ordered items-. Not receipt: purchaser did not accept ordered items
Global POSCO Family 5555
Screen name: Arrival details by delivery date
Screen directory: Transaction/ Contract/order/delivery/ Arrival details by delivery date
Screen description: Search arrival details Processes and functionalities
Click Transaction on first page
Click Contract/Order/Delivery Click Arrival details by delivery date
Insert search terms (Date shipped, Delivery date, Shipment No, Reconciled or not, Item/Contract No)
Click Search and data matching search terms will be displayed
Shipment details will be displayed for purchaser
※ Special notes: organize scheduled
shipping information and display arrival info only (MRO for domestic materials only will be displayed)
4. Transaction
2
3
1
4
5
6
1
4
5
2
3
6
Global POSCO Family 5656
Screen name: Arrival details by delivery date
Screen directory: Transaction/ Contract/order/delivery/ Arrival details by delivery date
Screen description: Search purchaser arrival history Processes and functionalities
Arrived quantity and unit price of item codes ordered by purchaser will be displayed
※ Special notes:
4. Transaction
1
1
Global POSCO Family 57
Screen Description : 1. History of items delivered by supplier can be searched and viewed by shipped date or delivery due date
Date shipped date when scheduled shipping date was created
Delivery date delivery due date purchaser requested
Shipment No. when composing scheduled shipping information Shipment No. is created automatically
Reconciled or not -.Reconcilement: payment has been made to supplier-.Not yet settled: payment has not been made to supplier
Global POSCO Family 5858
Screen name: Contract versus execution perf
-ormance
Screen directory: Transaction/ Contract/order/delivery/ Contract versus execution performance
Screen description: Search contract amount against invoice history
Processes and functionalities
Click Transaction on first page
Click Contract/Order/Delivery Click Contract versus execution performance
Type search terms (insert Contract Date)
Clicking Search will display data matching search terms
Clicking Contract Number will display detailed arrival history of items ordered by purchaser
※ Special notes: long-term contracts
(BLANKET) only will be displayed
4. Transaction
2
3
1
4
5
6
1
4
5
2
36
Global POSCO Family 5959
Screen name: Contract versus execution perf
-ormance
Screen directory: Transaction/ Contract/order/delivery/ Contract versus execution performance
Screen description: Search contract amount against invoice history
Processes and functionalities
Click Search and contract amount, Invoice amount and reconciled ratio
Inserting certain item codes will display the items concerned only
Clicking Item Code will display detailed information
※ Special notes:
4. Transaction
2
11
2
3
3
Global POSCO Family 60
Screen Description : 1. Invoice amount raised until now against contract amount can be searched/viewed
Contract amount Contract amount
Reconciled amount Invoice amount
Reconciled ratio (%) Invoice amount/Contract amount * 100
Global POSCO Family 6161
Screen name: Invoice List Screen directory: Transaction -> Invoice/Payment -> Invoice List
Screen description: Search Invoice history Processes and functionalities
Click Transaction on first page
Click Invoice/Payment Click Invoice List
Insert search terms (Invoice Creation Date, Invoice Type)
Clicking Search will display data matching search terms
Clicking Invoice No will display detailed invoice information
※ Special notes:
4. Transaction
2
3
1
4
5
6
4
5
2
3
1
6
Global POSCO Family 6262
Screen name: Invoice List Screen directory: Transaction -> Invoice/Payment -> Invoice List
Screen description: Search Invoice history Processes and functionalities
Detailed Invoice history will be searched and viewed
※ Special notes:
4. Transaction
11
Global POSCO Family 63
Screen Description : 1. Invoice history can be searched by created date and invoice type
Created Date Date when invoice was created
Invoice Type -.No Consignment: invoice in which item type is not consignment materials-.Consignment: invoice in which item type is consignment materials
Reconciled amount Reconciled amount
Date generated Date when invoice was created
Approvedor not
Whether or not it is approved by invoice approver-.Y: approved-.N: not approved
Erroror not
Whether or not errors have occurred in the system when an invoice was raised※ payment will be made to supplier when “Approved or not =‘Y’” or “Error or not =‘N’”
Sales Amount Sales amount
VAT amount Tax amount
Reconciled amount Reconciled amount = Sales Amount + VAT amount
Tax payer registration No
Business license number
Global POSCO Family 6464
Screen name: Payment Planning/
History
Screen directory: Transaction/ Invoice/Payment/ Payment Planning/
History
Screen description: Search payment transaction plan and history
Processes and functionalities
Click Transaction on first page
Click Invoice/Payment Click Payment Planning/History
Insert search terms (Query Category, Query Period) ☞ When Payment plan in the Query Category is selected, data inserted in the Query period will disappear
Clicking Search will display data matching search terms Clicking Invoice No will display detailed invoice information
※ Special notes:
4. Transaction
2
3
1
4
5
6
4
52
3
1
6
Global POSCO Family 6565
Screen name: Payment Planning/
History
Screen directory: Transaction/ Invoice/Payment/ Payment Planning/
History
Screen description: Search payment transaction plan and history
Processes and functionalities
It will display detailed invoice information
※ Special notes:
4. Transaction
1
Common
1
Global POSCO Family 66
Screen Description : 1. Scheduled payment plans and history can be searched and viewed
Query category -.Payment plan: scheduled payment-.Payment performance: payment that has been made already
Query period Period during which payment needs to be made
Total amount -.Payment plan: amount due to be made-.Payment performance: amount that has been made already
Date scheduled to pay Date scheduled to make payment or date payment has been made already
Sales Amount Sales amount
VAT amount Tax amount
Reconciled amount Reconciled amount = Sales Amount + VAT amount
Tax payer registration No
Business license number
Global POSCO Family 6767
Screen name: Consignment invento
-ry data
Screen directory: Transaction/ Purchase plan/inventory/ Consignment
inventory data
Screen description: Search and view consignment material
inventoryProcesses and functionalities
Click Transaction on first page
Click Purchase plan/inventory Click Consignment inventory data and insert search terms
(Contract Number, Query Category) Clicking Search will display data matching search terms
※ Special notes:
4. Transaction
2
3
1
4
5
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5
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1
Global POSCO Family 68
Screen Description : 1. Inventory of consignment materials at supplier can be searched and viewed
Query category -. Short items in inventory: search items that are short in stock-. Compared to number under operation 80: search items that are less than 80% in stock compared to those being used in operation-. Items to be shipped: search items that are on stand-by for shipping
Operation Quantity Must maintain operation quantity in preparing for issuing materials
Safety Inventory Operation Quantity * 0.6
Inventory Quantity Current stock
Short Quantity Operation Quantity – Inventory Quantity
Annual Sales Annual issue quantity
Quantity scheduled to be shipped
Estimated Issuing quantity
Inventory estimated Quantity
Inventory Quantity: Quantity scheduled to be shipped
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