Planning & Creating a Database By Ms. Naira Microsoft Access

Planning & Creating a DatabaseByMs. Naira

Microsoft Access

Planning a Database

•Decide fields you want•Decide number of tables you need•Consider what information and how the

information will be used

Each table should have a field in which each RECORD will be UNIQUE, such as ID number field. This field will be the table’s PRIMARY KEY

Starting a Database

•Make a list of fields you want to store (FirstName, LastName…)

•Break down categories into its own table (customers, vendors)

•Think of ways you may want to search and sort for data and plan fields to support them.

•Plan relationships between your tables (tables should have a common field like ID Number)

To Create a Database

Create the database before entering information

1. Start Access2. Click Blank Database3. Click in the File Name box and type a file

name4. Click Create

To Create a Table (Datasheet view)•Click Create tab•Click table

To Create Fields (datasheet)

•Double click Add New Field•Type the new field name•Press table and repeat step 2 for another

field

To Modify table/Make changes

The table works just like an excel spreadsheet

•To insert a column: Right click insert column

•To insert a row: Right click Insert column