Planning & Automation Arun Joseph

Presented by,

S.ARUN JOSEPH.M.L.I.Sc 4th semester.

No : 1D.L.I.S.

University of Kerala.

Seminar onLibrary Planning & implementation of

Automation

Library automation is the general term

for ICT that are used to replace manual systems in the library

Planning is a systematic process to create or development of any specific project

INTRODUCTION

Library automation can be defined simply as

the use of computer and networking technologies in the library

The use of automatic machines or processing devices in libraries. The automation may be applied to library administrative activities, office procedures, and delivery of library services to users

DEFINITION

Library authority Library committee Librarian or library staff Computer Specialist or Engineer

Who should be planned of library automation?

Automation of library functions

Use of electronic resources within the library (e.g. CD-ROMs)

Accessing remote electronic resources (e.g. the Internet)

Office automation (e.g. word-processing, spreadsheets, databases, etc.)

Patron services (e.g. computer laboratory, multimedia center)

Areas of Library Automation

• To improve the level of service

and quality of output To fulfill needs that cannot be

achieved by manual system: o Sharing of resources o Information that appears only in electronic format (e.g. CD-ROM, Internet resources, databases, etc.)

Objectives of Library Automation

Library automation refers to the Integrated Library System (ILS)

The ILS does other functions such as tracking the books in the library and relating to the OPAC

It is need to speed up the process of checking in and out materials and listing if it is on the shelf or not

What is Library automation & why need for library?

Self Survival in the New Environment Speeding up the Operation Accuracy and Reliability Budget Saving Obtain increased operational efficiencies Relieve professional staff from clerical chores

so that they are available for user-oriented services

Need and Purpose of Library Automation

Improve the quality, speed and effectiveness of services Improve access to remote users and other stakeholders,

e.g: the general public Improve access to resources on other networks and

systems, including the Web Provide new services not hitherto possible, Improve the management of their physical and

financial resources Facilitate wider access to information for their clients Facilitate wider dissemination of their information

products and services Enable their participation in resource-sharing library

networks Enable rapid communication with other libraries

(including outreach libraries) and professional peers.

1) Objectives or vision

2) Present status of library

3) Requirement gape

4) Feasibility

5) Technology plan

6) Project proposal

7) Approval of proposed project

Steps of Planning for Library Automation

A vision is a dream It is a vivid picture of what you

would like your library to become in the near future.

A vision provides direction and a philosophy for the library

1) Objectives or Vision

A systems study is conducted to assess the library’s status and needs. It involves all the following issues;

Nature of Library and its purpose Total collection of library Number of users Daily circulation Numbers of multi lingual documents Information service Available staff Working process of library Users need

2) Present status of Library

Statistics

Staff profile

Patron profile

Policies and procedures

Functional

Sources of data

By comparing the actual status with the objectives of the project, the systems requirements can be determined

3) Requirement gape

Immediately after the analysis and design for the system has been

completed, a feasibility study must be conducted. It is designed to answer :

– Is the proposed system possible?

– Is it necessary?

– What other options are available?

– Is it affordable?

The end product of a feasibility study is a report to management

4) Feasibility

The technological plan should be a written document

Contains:

– Vision, Goals and Objectives

– Components of the project in terms of needs to achieve the vision

– Specifications for your system requirements,

– Financial estimates,

– Action plan and

– Time table for the project.

5) Technological plan

Project proposal should be based on

the technology plan. Project proposal should be prepared

for presentation to funding agencies.

6) Project Proposal

RFP is a formal request for a bid

from suppliers of library systems. The RFP is a comprehensive document that provides the vendor with the outline, purpose, scope, description, minimum requirements, etc. for the system.

7) Request For Proposal (RFP)

Writing the RFP Approval Submitting to vendor Receiving proposals from vendors Evaluating proposals Preparing a short list of vendors Requesting a demo of the system Purchasing the system Preparing the contract Implementing the system Evaluating the implemented system

Steps in the RFP Process

Implementation includes all activities after management

has decided to automate the library and approved the plan. After purchasing our system we must make it operational.

Thus even before we purchase our system, we must design

implementation strategies, which should include; Allocating resources Implementation for hardware Implementation for software Data conversion Implementation for System maintenance Training Making changes as necessary

Library Automation: Implementation

Lack of staff preparation for

automation project Data conversion Lack of resources and expertise Turns out to be more expensive Lack of administrative support

Difficulties in Implementing Library Automation

Support from administration Staff competence Consideration of user requirements Presence of infrastructure Available data Excellent managerial skill from coordinator

of the project User interface

Key Factors for Successful implementation

Library automation refers to the Integrated

Library System (ILS) Used to speed up administrative tasks Library automation can serve as a remedy to all

the existing ills of libraries Planning is time-consuming, but it is usually cost-

effective

Conclusion

Kumar, P.S.G.(2004). Information Technology: Applications. New Delhi: B.R

Publishing Corporation,3-18

Parthasarathy ,S.(1986). Computer applications to Libraries, IR and Networking.

Bangalore: Sarada Ranganathan Endowment for Library Science,1-8

Library automation .(n.d).retrieved On April 18,

2013,From ,dspace.thapar.edu:8080/ dspace / bitstream /.../Library+Automation.ppt

Library automation .(n.d).retrieved On April 18, 2013,From,

www.clib.dauniv.ac.in/E-Lecture/Library%20Automation1.ppt

Automation of library .(n.d).retrieved On April 18, 2013,From

http://ihome.ust.hk/~lblkt/diploma/libauto/libauto.html

REFERENCES