View
217
Download
0
Category
Preview:
Citation preview
PASBO 55th Annual Conference 2010PASBO 55th Annual Conference 2010
Are You Defending Your Facilities Are You Defending Your Facilities Budget?Budget?
Presented by: Scott Hair
Regional ManagerSchoolDude.comMarch 10, 2010
PASBO 55th Annual Conference 2010
• Times are tough• Next year could be worse• Expectations are changing• When the going gets tough, the tough get
going– Peer best practices– Leadership– Solutions
PASBO 55th Annual Conference 2010
March 2009March 2009
• The percentage of schools deferring maintenance increased from 21 percent 33 percent (FY 2008-2009)
• Seventy two percent of respondents said their district had to ‐eliminate positions in FY 2009.
• ARRA funding priorities: Technology (57%), school repair (54), safety/security (40), connectivity (39), professional development (37)
PASBO 55th Annual Conference 2010
M&O: Budgets and Staffing Have Not Kept UpM&O: Budgets and Staffing Have Not Kept Up
PASBO 55th Annual Conference 2010
Before students stepped foot inyour doors this year, there was a
$5,400 per student backlogof problems you needed to fix.
Source: “Repair for Success: An Analysis of the Need and Possibilities for a Federal Investment in PK-12 School Maintenance
and Repair”Prepared by the 21st Century School Fund
November 16, 2009
PASBO 55th Annual Conference 2010
““The Condition of America’s The Condition of America’s Schools: A National Disgrace”Schools: A National Disgrace”
• $266.1 Billion Unmet Funding Need for “School Infrastructure”– Addresses new construction and additions needed for
adequacy.– Includes deferred maintenance
• This is more than twice the 1995 GAO Report of $112B
Over $5,000 per student needed just to address infrastructure needs.
School Business Affairs – December 2002 cited from Journal of Education Finance Report
PASBO 55th Annual Conference 2010
Rick says stats too high.Blue start at .05, orange end at .45I modified slightly. Orange is at .45 in 2009.
Rick says stats too high.Blue start at .05, orange end at .45I modified slightly. Orange is at .45 in 2009.
For every $1 of maintenance you defer,
it takes $3-4 to fix
Deferred Maintenance
Potential
PASBO 55th Annual Conference 2010
What You Face Along with Budget What You Face Along with Budget LimitsLimits
“Everyone blames me when things break down and decay, even though my requests have been denied.”
“My _______ does not understand what it costs to keep these facilities going.”
“I need strong support to articulate the need.”
PASBO 55th Annual Conference 2010
Improve Your Professional Image Improve Your Professional Image ––
The Perception GapThe Perception Gap
PerceptionGap
What you do
What others think you do
Funding Gap?
PASBO 55th Annual Conference 2010
4 Key Ways to Defend Your Budget4 Key Ways to Defend Your Budget
1. Improve your image2. Establish a respected methodology3. Educate the decision makers and
decision influencers4. Present your request for staff and
money
PASBO 55th Annual Conference 2010
Making the caseMaking the case
• Fact based reports– Deferred maintenance in man-hours– Completed work orders by site/person– Capital renewal/replacement schedule– Manpower budgets based on benchmarks– Long range plans
• Link M&O to the mission
PASBO 55th Annual Conference 2010
Educating your StakeholdersEducating your Stakeholders
• Tell the organization what you do• Setup a M&O website• Know how your compare to other districts;
best practices• Set expectations • Get in the paper/newsletter (with good news)• Create a departmental newsletter• Insert articles in the Superintendent
newsletter
PASBO 55th Annual Conference 2010
PASBO 55th Annual Conference 2010
Collaboration PlatformCollaboration Platform
PASBO 55th Annual Conference 2010
PASBO 55th Annual Conference 2010
What Can You Benchmark?What Can You Benchmark?• Staffing
Headcount per square foot or acre maintained• Budget
Cost per square foot and student• Deferred Maintenance
Facility Condition Index• Customer Satisfaction
Percent satisfied or very satisfied• Response Times
Average completion time for high, medium and low priority work orders
PASBO 55th Annual Conference 2010
Facilities Annual ReportFacilities Annual Report
• Past Year Accomplishments– Scope – Acres, square footage, assets– Customer surveys and letters– Work orders closed by department– Challenges
• Upcoming needs– Current replacement value of buildings– 5 year capital requirements– Cost of not doing repairs– Staffing needs
PASBO 55th Annual Conference 2010
Major Opportunities Major Opportunities for Marketing your M&O Casefor Marketing your M&O Case
• You must be proactive – don’t wait for the “powers above” to understand your problems
• Data driven decision making – information is power
• “Make them an offer they can’t refuse”
PASBO 55th Annual Conference 2010
What’s Required…..What’s Required…..
• Leadership– Vision of the future and possibilities– Inspire people to change
• Management– Continuous Process Improvement– Master of Change
• Technology– Decreasing in cost– Locks in benefits
PASBO 55th Annual Conference 2010
Google in 1999Google in 1999
PASBO 55th Annual Conference 2010
The World in 1999The World in 1999
• No high speed Internet at home• No Blackberries, Treos, or iPods• No Digital Cameras, USB keys, or flash
memory• No WiFi• No wireless “grid”• No Google
PASBO 55th Annual Conference 2010
SummarySummary
• M&O must proactively communicate to the organization
• M&O must analyze operation financially• M&O must be a high user of technology
PASBO 55th Annual Conference 2010
Questions?Questions?
Recommended