Tech Tips and Tools to Tap IntoPresented by:

David “DK” KornegaySenior Applications Engineer/

Success Product Manager/SchoolDude “Mayor”SchoolDude.com

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What We’ll Discuss• Customizing your

“Quick Access” toolbar

• Right-click tricks

• Copying/Pasting/Inserting:• Text• Pictures• Data• Graphs

• Formatting

• Use of Templates

• Right-clicking tricks

• Bulletpoints• SHIFT + ENTER

• Naming Your Files

• Presenting Views and Tricks

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“Quick Access” Toolbar

Right-click on your top menu and choose “Customize Quick Access Toolbar” for features you use often, or right-click on a function to add it to the toolbar

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Right-click tricks

• Right-click in various areas to see what options you’ll get. It’s often easier and faster than figuring out what is where in the top menu!

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Copying/Pasting/Inserting

• Instead of traditional Pasting, consider using Paste Special options:• Keep Text Only removes formatting and

fits your current font style, size and color

(handy for copying/pasting from webpages or other documents)

• Paste as a Picture (handy to make text, data and graphs as read-only)

• Paste Special gives even more options

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Handy Functions

Undo or CTRL + Z on your keyboard(note the small dropdown arrow allows you to pick and choose a certain mistake to undo)

• Shapes: insert arrows, lines, text boxes or more(note expands to show all options)

• Align: got a text box or picture you can’t get centered? These buttons gives you a fast way to move something!

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Handy Functions

1. Normal

2. Slide Sorter

3. Reading view

4. Slide Show view(can also press F5 to start show from beginning)

5. Zoom

6. Zoom slide bar and buttons

7. Auto-expand slide to fit screen

1 2 3 4 5 6 7

Most useful: 1, 2, 4, 7

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Handy Functions

• Toolbars: these stay hidden until you pick something such as a picture or text box, and will have handy related features. Usually appears at the top center.

• Format Painter: Pick a word and click this button. This allows you to apply the look to another word.Double-clicking locks the formatting in place for multiple changes (press ESC to turn off the brush)

• Crop: Select a picture or graphic, then click this button to get rid of unnecessary edges

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Bullets and Numbers• Use menu icons at the

top, or right-click in a text box for these options

• Click on the small arrow to allow choices “Bullets and Numbering” such as color, size, etc.

File NamingGive it a name you’ll

remember later

Although dates are often recorded in the file, consider including the date with the file name With dates, use numbers vs. text

so sorting will be easier (010113 vs. Jan012013)

Topic, then specifics, then date in a file name (“CapPlan_2013_DeanHS.pptx”)

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Useful Keyboard ShortcutsTo do this Press

Copy CTRL+C

Cut CTRL+X

Paste CTRL+V

Paste special CTRL+ALT+V

Undo CTRL+Z

Print CTRL+P

Open an existing file CTRL+O

Start a new file CTRL+N

Bold CTRL+B

Underline CTRL+U

Italics CTRL+I

To do this PressStart a presentation from the beginning. F5

Perform the next animation or advance to the next slide.

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR

Perform the previous animation or return to the previous slide.

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE

Go to slide number. number+ENTER

Display a blank black slide, or return to the presentation from a blank black slide.

B or PERIOD

Display a blank white slide, or return to the presentation from a blank white slide.

W or COMMA

End a presentation. ESC or HYPHEN

Laptop: iPhone/iPad:

Online Tools• Google Chrome, Mozilla Firefox, Apple Safari and Opera• alternatives to Internet Explorer web browser

• Gmail and Mozilla Messaging• alternatives to Outlook and Hotmail

• ZoneAlarm• firewall software

• Google Calendar, Doodle, MeetingPlanner and WhenIsGood• scheduling meetings and other events

Online Tools• Moodle• course management, online education and learning centers

• PrimoPDF and NitroPDF• converting, printing, creating PDFs

• Google Forms, SurveyMonkey and PollDaddy• online surveys

• Wordle• create word clouds – the bigger the word, the more it is an impact

• QRStuff• create a barcode and QR code with various functionalities

Online Tools• Open Office and Google Drive (formerly Google Docs)• alternative to Word, Excel and PowerPoint

• AVG and PCPitStop• anti-virus

• Mozy and RapidShare• backup software

• YouSendIt and Senduit• email large files as an alternative to zipping a file and

attaching to email (7-zip is a download if you don’t have one)

Online Tools• Zamzar• convert files and videos from one format to another

• Techsmith’s Jing, screenr• record a quick video of your voice and computer’s screen to

email or use on a website

• GoToMeeting, NetMeeting, ReadyTalk• webinar and online meeting tools

• Google Translate and Bing Translator• convert text or a webpage to another language

Apps, Apps, Apps!• Dropbox, Box or Google Drive

central file storage and document sharing

• Evernotecentral notes including sound and photo files

• iCodyreads barcodes to insert into data fields on webpages

• Sign N Sendmarkup PDF’s on a tablet with your finger and email or add to sites like Dropbox

• CloudOnopen files in Box, Dropbox or Google Drive to edit (e.g., PowerPoint or Excel)

Apps, Apps, Apps!• Fileboard

central access view for • Gmail• Exchange (Outlook email system)• Evernote• Dropbox• Box• Huddle• SharePoint• Salesforce

• Mindjetthought and “mind-mapping” diagrams or flow charts

Apps, Apps, Apps!• Voxer or HeyTell

turns your phone into a walkie-talkie• Tasks, Reminders or Errands

To-do list (Tasks on iPhone/iPad usually integrates with Outlook)• WaToDo!

collect, manage and compete tasks on a day-to-day basis• Extensive Notes

Swiss Army knife of Apps with different note types, you get to-do lists, calculators of various types, unit conversion, Google Translate, and more

• Dragon DictationVoice-to-text