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Okanagan Masters Swim Club2015 AGMOctober 04, 2015 10:30amKinsmen Fieldhouse Hall (Mission Recreation Park)
Agenda
1.Adoption of Agenda /
Approval of Minutes
2.Welcome and Introductions
3.Reports
4.Announcements
5.Election of Directors
6.Short Break
7.Awards
Welcome and Introductions
President: Neil Wyper
Vice President: Kelly Imada
Secretary: Desiree Henke
Treasurer: Brenda Balderson
Registrar: Sharon Spring
Meet Manager: Steve Gubeli
Communications Director: Aaryn Wyper
At Large: Jennifer Leach-Trask
At Large: Carol Taylor
2014-2015 Directors
Welcome and Introductions
Head Coach: Sue Morrison
Christina Russo
Jon Smirl
Pascal Sutherland
Rohan Jacobs
Sally Wallick
Thomas Robinson
Flo Masson (sub)
Desiree Henke (sub)
2015-2016 Coaches
Agenda
1.Adoption of Agenda / Approval of Minutes
2.Welcome and Introductions
3.Reports
4.Announcements
5.Election of Directors
6.Short Break
7.Awards
Reports
1.President
2.Treasurer
3.Meet Manager
4.Communications Director
5.Registrar
6.Head Coach
President’s Report
2014-2015 Program Highlights
New partnership with YMCA of Okanagan
Three-stream program (Recreational; Triathlon / Open Water; Competitive)
New coaching team structure
Increased membership, peaked at nearly 130
Reduced operating revenues were a challenge
Introduced Weekly Friday-night technique sessions
Held five clinics (four strokes plus one open-water)
Club Highlights
Social Committee hosted several events, including Christmas and Summer parties, as well as monthly breakfasts
New member liaison role added to the board
OMSC volunteered at the Kelowna Marathon last fall, and YMCA Healthy Kids Day in the spring
2015-2016 Plans
Simplified one-stream program
Improved collaboration between OMSC board and coaches
More social activities
Focus on 3 swim meets and 3 open water events
Treasurer’s Report
Income Statement highlights2015 actual
2014actual
2016 budget
Revenue net of coaching fees & lane rental 144 15,266 (2,222)
Net profit from swim meets 1,749 10,509 1,208
Misc Income 1,448 1,599 860
Program development (6,165) 0 0
Swimwear 0 (3,483) (500)
Other operating costs (2,685) (2,912) (1,896)
Equipment purchases (1,275) (6,207) (500)
Net profit (loss) (6,784) 14,772 (3,050)
Budget and Actual Net Loss Reconciliation
2014/2015 Net loss - Budget (5,930)
Higher program development costs (1,165)
Unbudgeted digital clock purchase (approved at the 2014 AGM) (1,275)
Unbudgeted profits from swim meets 1,749
Other (163)
2014/2015 Net loss - Actual (6,784)
Meet Manager’s Report
Communication Director’s Report
Interactions with Members
Newsletters
New program: MailChimp
Sent over 60 email messages last season
Can track open rate (av. 65.5%) and click rate (av. 8.9%)
Highest number of clicks on the link for the lake temperature
Members have access to past newsletters
Thank you to Sharon for taking on September’s newsletters
Thank you to Jeanette for posting fabulous links and articles on the club page for us!
Occasionally get inquiries about joining the club through Facebook messages
Went from 151 to 195 page likes over last season
Good place to find out about volunteer opportunities, fun events, and to see photos
Websites
www.okmasters.com
Source for more detailed club information
Workout Calendar
Special Events Calendar
Registration information
Contact information
www.swimkelowna.ca
Sister website for OMSC-hosted swim meet information, registration links, and results
FrightFest
Provincials
Kelowna Apple Open Water Swim
2015-2016 PlansContinue to use MailChimp for weekly club
communications and announcements
Don’t unsubscribe unless you really mean to - email is our mail form of communication with members (i.e. pool closures, coaching messages, special events)
Website re-design to be more user friendly. If you’re interested in giving input for features you’d like to see, please email communications@okmasters.com
Coach Sue has offered to contribute to Twitter
Registrar’s Report
2015-2016 OMSC Membership
Currently at 88 members
Some members still to come back
17 new members this year
Attracting wide range of swimmers
69% women and 31% men*including 1 Affiliate and 2 LC members
2015-2016 OMSC Membership
2015-2016 OMSC Registration
More ebb and flow of members with Y membership.Room to grow if we get tight for lane space – add
workouts esp in off hoursWorking on linking Member databases –AttendanceCoach QuestionnairesOpportunity -> OMSC members make more use of the Y
facilities
Head Coach’s Report
Agenda
1.Adoption of Agenda / Approval of Minutes
2.Welcome and Introductions
3.Reports
4.Announcements
5.Election of Directors
6.Short Break
7.Awards
Announcements
1.2015-2016 Season Plan (3 swim meets, 3 open
water events)
2.Proposal for Fruit Swim 2016
Agenda
1.Adoption of Agenda / Approval of Minutes
2.Welcome and Introductions
3.Reports
4.Announcements
5.Election of Directors
6.Short Break
7.Awards
Election of Directors
1.President
2.Vice President
3.Registrar
4.Secretary
5.Meet Manager
6.Communications Director
Break
Agenda
1.Adoption of Agenda / Approval of Minutes
2.Welcome and Introductions
3.Reports
4.Announcements
5.Election of Directors
6.Short Break
7.Awards
Awards
1.Most Improved Female
2.Most Improved Male
3.Volunteer of the Year
4.Community Volunteer of the
Year
5.Most Inspirational Swimmer
6.Swimmer of the Year
7.Elena Dimitrov Award for
Courage and Determination
8.Novelty Awards
Most Improved Female & MaleFemale Nominees
Cherienne Graham Whitson
Debbie MacMillan
Crystal Miller
Male Nominees
Greg Harris
Gord Sparrey
Brett Stewart
OMSC Volunteer of the Year
Nominees
Leora Dahl
Steve Gubeli
Carmelle Guidi-Swan
Elisa Hoover
Aaryn Wyper
Neil Wyper
Community Volunteer of the Year
Most Inspirational Swimmer
Nominees
Fruit Loops (Jennifer Leach-Trask, Neil Wyper, Phred Martin)
Crystal Miller
Ann Stanley
Phred Martin
Irene Pett
Mark MacDougall
Carmelle Guidi-Swan
Jeanette Hoft
Gary Mellor
Swimmer of the Year
Elena Dimitrov Award for Courage and Determination Nominees
Ashley Russo
Conny Stamhuis
Ross Carviel
Novelty Awards
Thank You
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