Office of the Registrar Enrollment Services University of Wisconsin Madison Karen Hanson, Pam Weaver...

Wait List ForumOctober, 2010

Office of the RegistrarEnrollment Services

University of Wisconsin Madison

Karen Hanson, Pam Weaver & Sara Gomez

Background

◦ Met with departments on campus

◦ Researched other universities and colleges on functionality

◦ Met with Student Advisory Board

◦ Developed Wait List Advisory Committee

◦ Researched functionality in People Soft

Introductions & Background

Defining the functionality Characteristics to Wait Listing Course Wait List Process - Six steps Workshops available Resources

DEMO

Wait List via the Student Center Wait List via ISIS – Instructor and Department staff

Overview

Provides a mechanism for students to indicate their interest in a class that is closed and has wait list available

Allows students who encounter classes with this status to place themselves on a wait list

Student may no longer need to contact the department to be placed on a wait list

Places responsibility of course selection and scheduling on the student

Wait List Functionality

Both enrolled and wait listed classes will display on the Class Schedule page in the Student Center

Students can place themselves on a wait list while making other enrollment selections

Enrollment and wait list totals will appear in real-time

Consistency across campus departments

Characteristics

Students will need to have met the prerequisites-enrollment requirements enforced for the class section

Students will not be able to wait list if:◦ They have a hold on their record◦ The enrollment time has not been reached ◦ The wait list capacity has been reached ◦ The last day to wait list has passed

Characteristics

Communicate with your own department, faculty, department administrators & students

Communicate with other departments especially as it relates to combined sections

Communication

Course Wait List ProcessSix Steps

1. Department determines that wait list will be available2. Department places Wait Capacity on the Update

Sections of Class Page (and combined Wait Cap if applicable)

3. Student places themselves on a Wait List4. Department determines they will allow student to

enroll5. Department will ‘Add’ the class permission6. Student enrolls for the class

Wait List Workshops for Curricular and Enrollment Representatives

November 4th 9:00am *All workshops will 10:00am take place at 333 11:00am East Campus Mall of Office of the Registrar Room 11501

November 5th 1:00pm2:00pm3:00pm

Register on the ISIS training website at http://isis.wisc.edu/

Workshops Available

Training materialsURL website -http://isis.wisc.edu/

ISIS Update Training Sessions- this will be integrated in Managing Your Enrollment and Building Your Schedule of Classes

Captivate demo available on the Office of the Registrar's website

http://registrar.wisc.edu/

Resources

Office of the Registrar – Enrollment ServicesUniversity of Wisconsin Madison333 East Campus MallSuite 10301webenroll@em.wisc.edu(608) 262-0920

Contact Information

Wait List via ISIS…What Departments will need to do

Wait List Preparations

>Curriculum Management>Schedule of Classes>Update Sections of a Class

Enter Wait Capacity

Update Sections of Class

Update Combined Section Detail Page >Curriculum Management>Schedule of Classes>Update Sections of a Class-|Class Enrollment Limits| Combined Section-Combined Section Detail

*Primary Departments need to communicate with Secondary Members

Wait List Overview via the Student Center

What a student will see….

Student Center- Search for Classes

Select Classes to Add Enrollment Preferences

Box needs to be checked

Student will need to meet enforced enrollment requirements

Class placed into Shopping Cart

Shopping CartBegin Enrolling

Student Successfully Placed on Wait List

Student’s Class Schedule

Once permission to enroll is placed,

add or swap options available

When attempting to Wait List for more than 3 classes…

Managing Your Wait List

Log into Internet Explorer and log into Firefox

If in Internet Explorer, select New Session from File menu

Remain Logged into Multiple ISIS Instances

Manage Wait List Page

>Curriculum Management >Wait List >Manage Wait ListEnter Term & Subject Area on Find Page

Wait List Manager Page

View Wait List By Student >Curriculum Management >Wait List >View Wait List by Student

Curricular and/or Enrollment Representative consults with instructor and/or department and determines that a student should be allowed to enroll from the wait list

Decision Made

Class Permission Page

Class Permission Comments

Class Roster Page >Curriculum Management>Class Roster>e-Class Roster

Class Permission Placed - General E-mail Message to Student  First Name – Last Name You have been given permission to enroll in (subject short descr, course

number, section number, and five digit class number). Your permission will expire at 11:59PM on (date).

  To enroll for this class, click on ‘Course Enrollment’ in your Student Center.

You will be directed to the Add tab. Your Class Schedule will be displayed at the bottom of this page. Click on ‘Add’ or ‘Swap’ to the right of the class section within your Class Schedule and continue through the enrollment process to finalize your enrollment.

  If you have not enrolled by the above date, your class permission will expire

and you will be removed from the wait list for this class. If you no longer wish to be on the wait list for this class, please go into your Student Center and remove yourself from the wait list via the Drop page. Please contact the department of this class if you have any questions.

General Email Message to Student

Student Adds Class

Thank you for coming!

Questions/Comments?