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Copyright © 2015 Kiva Systems LLC
Kiva Co-op Experience Darren Ye January 2015 – June 2015
5/26/2015 2Kiva Systems - Confidential
Agenda
1. Introduction2. My Responsibilities 3. Co-op Projects 4. Key Takeaways5. What I like the most about Kiva6. Q&A
Introduction• Home - Canton, China
• Northeastern University - D’Amore-Mckim School of Business – Class Of 2016 with three Concentrations - Finance, MIS and Accounting
• 1st Internship at Haitong Securities CO. (June 2013 – August 2013)
• 1st Co-op at Arbella Insurance as Business Analyst ( January 2014 – June 2014)
• 2nd Co-op at Kiva systems as Finance Intern (January 2015 – June 2015)
• Interests – Violin, Travel, Basketball, Try new things
My Responsibilities
• Prepare monthly journal entries related to cash receivables, liabilities, and revenue in support of monthly financial statement preparation
• Assist with monthly reconciliation including cash, prepaid, and intercompany payable accounts.
• Review accounts receivable balances and credit card clearing accounts to identify and clean out past due items
• Support the Sr. Accountant in customer order management including order entry and invoicing
• Support Financial Analysis in ad-hoc projects related to capital budgeting and expense control
1.Credit Card Clearing Project
• Exported data for 14110 from GL Posted Transactions in Syteline
• Collected all credit card transaction details with employee names
• Created pivot tables for both GL and credit card expense to summarize expense under every employee
• Identified department codes for employee names
• Created pivot table to sum expense on department level based on department codes
• Calculated difference between credit card expense incurred and expense report submitted for every department to find out unreported airfare
• Verified amounts existed on both GL and credit card transactions with actual hard copies of expense report
• Prepared journal entries to accrue the unreported airfare
Credit card expense summary
2. Review and clean up received not vouchered capital assets
• Export all Syteline entries booked to 16000 in FY 14 and FY15 into Excel
• Create pivot table to get the total received not vouchered per capital project
• Drill into details of each project to get entries that make up each project
• Summarize receiving entries and invoices received based on AP posted transaction, compare and identify un-vouchered amounts and receiving errors
• Inform supply chain about the receiving errors, back out receipts to reflect actual amount spent on the capital projects
• Work with fixed asset representative to reverse un-vouchered capital assets out of FAS
RNV capital assets summary
3.Travel expense summary and analysis
• Get department spend data from Finance, create pivot table to organize it by department and expense items, identify spend of department 150 in 2015
• Export expense reports from SharePoint. Match department 150 spend with the same amounts in expense reports including lodging, meal, air fare and car rental
• Calculate total travel days based on lodging period of each employee
• Summarize each expense items under every employee to get total travel expense incurred in 2015 and divide it by total travel days to get the total daily expense
• Create graphs to calculate maximum, average and daily rate for each expense items and insert chart to display expense distribution by percentage
• Create pivot table to summarize total daily expense by employees, collect invoices details for employees who have the highest daily expense
Travel Expense Summary
4.Kiva Corp. Capital Project ROI Template
• Configure features of Amazon’s template, design Kiva featured user interface and format the template with 3 sections: Cost Assumption, Savings Assumption and Results.
• Build in calculations for Results including Payback, Discounted Payback, NPV, IRR, MIRR, Profitability index and Return on Investment.
• Create Saving Assumptions sheet to cover Travel, Production/ Defect labor cost, Employee Productivity, Tooling and Storage. Build in calculations for each savings assumptions
• Create Instructions sheet, document step by step instructions
• Meet people across the organization to test the template, collect feedback and improve it
• Drive the new template in purchase request approval meeting, help evaluate new purchase request
• Wrap up and present to management
The ROI Template
Savings Assumptions worksheet
Case: Tooling cost reduction project (CAR 9181)
Key Takeaways General
• Gain insight into working environment
• Develop a set of skill of gathering questions and asking appropriate personnel for assistance
• Develop organizational skills to complete the project in a timely manner
• Develop MS office skills including Excel, PPT
Career
• Gain experience of public accounting, including journal entries, reconciliations and accounting policies
• Gain knowledge of finance, including capital budgeting and financial planning
• Learn how to use accounting information system- Syteline and professional services automation software such as SharePoint, Open Air
What I like the most about Kiva
• Company culture - Fast growing - “Orange” spirit - Casual dress• You the People - Energetic - Talented - Motivated - Helpful
Thank you!
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