Copyright © 2015 Kiva Systems LLC

Kiva Co-op Experience Darren Ye January 2015 – June 2015

5/26/2015 2Kiva Systems - Confidential

Agenda

1. Introduction2. My Responsibilities 3. Co-op Projects 4. Key Takeaways5. What I like the most about Kiva6. Q&A

Introduction• Home - Canton, China

• Northeastern University - D’Amore-Mckim School of Business – Class Of 2016 with three Concentrations - Finance, MIS and Accounting

• 1st Internship at Haitong Securities CO. (June 2013 – August 2013)

• 1st Co-op at Arbella Insurance as Business Analyst ( January 2014 – June 2014)

• 2nd Co-op at Kiva systems as Finance Intern (January 2015 – June 2015)

• Interests – Violin, Travel, Basketball, Try new things

My Responsibilities

• Prepare monthly journal entries related to cash receivables, liabilities, and revenue in support of monthly financial statement preparation

• Assist with monthly reconciliation including cash, prepaid, and intercompany payable accounts.

• Review accounts receivable balances and credit card clearing accounts to identify and clean out past due items

• Support the Sr. Accountant in customer order management including order entry and invoicing

• Support Financial Analysis in ad-hoc projects related to capital budgeting and expense control

1.Credit Card Clearing Project

• Exported data for 14110 from GL Posted Transactions in Syteline

• Collected all credit card transaction details with employee names

• Created pivot tables for both GL and credit card expense to summarize expense under every employee

• Identified department codes for employee names

• Created pivot table to sum expense on department level based on department codes

• Calculated difference between credit card expense incurred and expense report submitted for every department to find out unreported airfare

• Verified amounts existed on both GL and credit card transactions with actual hard copies of expense report

• Prepared journal entries to accrue the unreported airfare

Credit card expense summary

2. Review and clean up received not vouchered capital assets

• Export all Syteline entries booked to 16000 in FY 14 and FY15 into Excel

• Create pivot table to get the total received not vouchered per capital project

• Drill into details of each project to get entries that make up each project

• Summarize receiving entries and invoices received based on AP posted transaction, compare and identify un-vouchered amounts and receiving errors

• Inform supply chain about the receiving errors, back out receipts to reflect actual amount spent on the capital projects

• Work with fixed asset representative to reverse un-vouchered capital assets out of FAS

RNV capital assets summary

3.Travel expense summary and analysis

• Get department spend data from Finance, create pivot table to organize it by department and expense items, identify spend of department 150 in 2015

• Export expense reports from SharePoint. Match department 150 spend with the same amounts in expense reports including lodging, meal, air fare and car rental

• Calculate total travel days based on lodging period of each employee

• Summarize each expense items under every employee to get total travel expense incurred in 2015 and divide it by total travel days to get the total daily expense

• Create graphs to calculate maximum, average and daily rate for each expense items and insert chart to display expense distribution by percentage

• Create pivot table to summarize total daily expense by employees, collect invoices details for employees who have the highest daily expense

Travel Expense Summary

4.Kiva Corp. Capital Project ROI Template

• Configure features of Amazon’s template, design Kiva featured user interface and format the template with 3 sections: Cost Assumption, Savings Assumption and Results.

• Build in calculations for Results including Payback, Discounted Payback, NPV, IRR, MIRR, Profitability index and Return on Investment.

• Create Saving Assumptions sheet to cover Travel, Production/ Defect labor cost, Employee Productivity, Tooling and Storage. Build in calculations for each savings assumptions

• Create Instructions sheet, document step by step instructions

• Meet people across the organization to test the template, collect feedback and improve it

• Drive the new template in purchase request approval meeting, help evaluate new purchase request

• Wrap up and present to management

The ROI Template

Savings Assumptions worksheet

Case: Tooling cost reduction project (CAR 9181)

Key Takeaways General

• Gain insight into working environment

• Develop a set of skill of gathering questions and asking appropriate personnel for assistance

• Develop organizational skills to complete the project in a timely manner

• Develop MS office skills including Excel, PPT

Career

• Gain experience of public accounting, including journal entries, reconciliations and accounting policies

• Gain knowledge of finance, including capital budgeting and financial planning

• Learn how to use accounting information system- Syteline and professional services automation software such as SharePoint, Open Air

What I like the most about Kiva

• Company culture - Fast growing - “Orange” spirit - Casual dress• You the People - Energetic - Talented - Motivated - Helpful

Thank you!