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1. Click on contacts 2. Click File>New
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Griffith High SchoolMicrosoft Outlook TrainingTips and Tricks for Current Users
Four main views of Outlook 2007
• Mail• Calendar• Contacts• Tasks
Adding contacts
1. Click on contacts
2. Click File>New
Create an Outlook group
1. Name your distribution list
Outlook group setup cont…2. Click ADD
NEWAnd enter
details
3. Save and Close
Views of contactsBusiness Card View
outline
Receiving emails
Changing status of emails as read
or unread
Arranging viewsDate view – can view as any in
this menu
Searching for email content
2. Type in your query and ENTER. This brings
up emails containing the query
1. Choose folder to search query
Reminders When message is open select follow up from the message
ribbon and add followup or reminder
Recalling messages
Messages can be recalled is sent incorrectly by
selecting Other Actions and Recall
Attaching files1. Click
Attach File
2. Find your file and click insert
Attaching files cont
3. Selected files are inserted in the
attachment space
Select to send1. Select To…
2. Contacts will appear
3. Select individual or group
4. Click send
To: = Sends to contact of choiceCc: = Carbon Copy or For your InformationBcc: = Blind Carbon Copy – eg No recipients are disclosed
Business Card sending1. You may wish
contact information to be sent to recipients in
business card view.
2. Click contact and ok. The Card will be inserted as part of the main message
Creating a calendar
You may wish to makeAppointments in yourOutlook Calendar
Click on Calendar view
Calendar cont…
Calendar Views
Calendar and appointment invitations
Creating a Signature
Inserting pictures and clipart
Changing styles and look of emails
Creating Rules
Rules continued…
Blocking senders
Sending your calendar
Sending calendar cont…
Email delivery alterations
Delaying delivery
Message Options
Automatic saving
Preset display types
Options
Tasks
Task Progress and assignment
Deleting and folder management
Altering Mail views
Altering views cont…
Out of office assistant
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